MEMBERS PRESENT:

Bernie Goldstein	Chair, Provost & Chief Academic Officer
Remy Heng	Student Representative
Cindy Chong	Student Representative
Armand Sanchez	Student Representative
Garrett Palmer	Student Representative
Sue Foley	Staff Representative
Rick Luttmann	Faculty Representative
Sam Brannen	Faculty Representative

MEMBERS ABSENT:

Tara Whiteside

Student Representative

STAFF PRESENT:

Katie Pierce

Committee Staff, Academic Affairs Budget Officer

PRESENT DURING PROPOSAL PRESENTATION:

Elizabeth Martinez	Modern Languages, Chair
Wendy Smith	Nursing, Professor

MEETING AGENDA:

I. Approval of Agenda II. Approval of Minutes of March 7, 2002 III. Course Fee Proposals -Modern Languages and Literature- New Lab Fee (5:25pm) -Nursing- Increase Lab Fees (5:40pm) -ENSP- Increase Portfolio Development and Review Fee (5:50pm) IV. Confirm plans for IRA Hearing on 4/13-14 V. Adjourn

MATERIALS DISTRIBUTED

Precirculated: 1. Agenda for 04/11/02 2. Minutes of 03/07/02 3. Modern Languages and Literature Fee Proposal 4. Nursing Increase Fee Proposal 5. ENSP Increase Fee Proposal

At Meeting: 1. Schedule of Nursing Lab Fees 2. Proposal for Nursing 205 Fees

Bernie Goldstein convened the meeting at 5:15pm.

I. APPROVAL OF THE AGENDA -Moved, Seconded and Passed to adopt the agenda as presented.

II.APPROVALS OF MINUTES OF February 14, 2002- Minutes Moved, Seconded and Passed as presented.

Goldstein acknowledged Sue Foley who was recently selected by the Awards Advisory Committee to receive the annual "Excellence Award" for outstanding employee performance.

IV. Confirm plans for IRA Hearing on 4/13-14

Representative from Modern Language was a little late so the committee moved to Agenda item IV-Confirming plans for the coming weekend's IRA Hearings.

Katie Pierce confirmed that the sessions will be held in the University Club, morning coffee and pastries as well as lunch will be served. Based on discussion earlier in the year committee members had expected the sessions to conclude at 2:00pm, yet the agendas have been planned with 3:00pm conclusion.

Pierce apologized for overlooking the previous discussion and committee members graciously agreed to make themselves available for the additional time.

Applications from programs seeking IRA Funds were distributed March 28th.

III. Course Fee Proposals

Modern Languages-New Lab Fee

On behalf of Modern Language Department Elizabeth Martinez presented a proposal to institute a $10 course fee for language lab use. Martinez stated that such a fee is typical at many other universities. The fee will partially cover the cost of headphones, audiocassettes and technological updates in the language lab.

Rick Luttmann asked how was it determined that $10 was the appropriate fee. Martinez responded that no budget or costs were developed but the department wanted to keep the fee low compared to others. The department is planning for future upgrades that they know will be necessary but actual costs are not yet determined. The fee covers the cost of resources that will be used by many students; it is not possible to identify cost with per student use.

A question arose as to whether the fee can roll forward or must be refunded to students. The Language Department intends to keep the fund active and roll funds forward for purchases.

Question remains as to appropriate disposition of funds in the unlikely event that the project "The language lab" is terminated. Pierce will follow-up and advise Martinez on the revision of the form.

Moved, Seconded, Passed to recommend approval pending clarification of disposition of funds.

Nursing-Increase Lab Fees

Goldstein welcomed Wendy Smith representing the Department of Nursing. A fee increase of $15 for NURS 305 Nursing Lab is proposed in order to cover costs of supplies used in lab classes.

Smith distributed a schedule itemizing supplies and equipment used in the lab courses.

Sam Brannen wondered how many students typically enroll in the lab courses. Smith estimated 26 students and the actual cost per student are about $330 which is less than the fee requested. She explained that the department strives to keep fees as low as possible for students. Costs are supplemented through other funding sources such as the general fund and grants.

Brannen pointed out that professors are often asked to seek grant funding for equipment and materials. He expressed his view that student fees and the university budget should be large enough to cover costs of offering quality education.

Moved, Seconded, and Passed to recommend increase of Nursing Lab Fees (NURS 305) to $25.

Committee agreed to entertain a second proposal regarding increasing a Nursing Lab Fee (NURS 205) by $5 to $30 for basic nursing skills lab. Smith brought along the proposal hoping that the agenda could be opened to receive it.

Garrett Palmer wondered where the nursing practicums take place. Smith said there is in a small lab on campus and supervised practicums at all local hospitals.

Moved, Seconded, and Passed to recommend approval of increasing Nursing Lab (NURS 205) to $30.

ENSP-Increase Course Fee

The committee turned its attention to the form submitted by ENSP for an increase in the fee for ENSP 375, Portfolio Development and Review, from $15 to $20. Pierce presented the explanation provided by Dr. Rohwedder. Citing the absence of an explanatory cover letter and/or a departmental representative to present a rationale, the Committee didn't feel there was sufficient information to take action. Pierce will notify ENSP and the School of Social Science and invite them to request time on the agenda when a representative can be present. Sue Foley shared her experience from Hutchins School, indicating that $15 has sufficiently covered C-Best test administration and evaluation. Students on the committee questioned the signature of the Student Advisory Council representative. It was not legible as a name they recognized in connection with Social Science. Pierce was asked to look into it. Sue Foley suggested that providing space for each signers printed name would improve the form.

Chair Goldstein adjourned the meeting at 6:15pm

Minutes respectfully submitted by,
Katie Pierce, Academic Affairs Budget Officer