MEMBERS PRESENT:

Bernie Goldstein	Chair, Provost & Chief Academic Officer
Remy Heng	Student Representative
Cindy Chong	Student Representative
Garrett Palmer	Student Representative
David Wight	Student Representative
Armand Sanchez	Student Representative
Sue Foley	Staff Representative
Rick Luttmann	Faculty Representative
Michael Litle	Faculty Representative

MEMBERS ABSENT:

STAFF PRESENT:

Larry Furukawa-Schlereth	Committee Staff, Chief Financial Officer
Katie Pierce	Committee Staff, Academic Affairs Budget Officer

MEETING AGENDA

I. Welcome & Introductions

II. Discussion of Committee Purpose and Charge

III.

MATERIALS DISTRIBUTED

At the Meeting:

1. Member Binders with roster and background documents

Chair Bernie Goldstein brought the meeting to order at 5:12 p.m. with a quorum had assembled. Pizza and beverages were served.

I. WELCOME & INTRODUCTION - Goldstein welcomed the group and each of the members introduced themselves.

II. DISCUSSION OF COMMITTEE PURPOSE AND CHARGE - Katie Pierce drew attention to the binders distributed to each member. The binders contain background materials relating to the IRA program as well as pertinent Executive Orders and operational policies adopted in previous years.

The list of programs receiving IRA funding this year was reviewed and corrected to show that IRA will not share in the cost of CMS or Risk Pool. In general discussion of the IRA program it was noted that this year is the last of a three-year award cycle for most IRA-funded programs. That means that this would be the year to determine awards for 2002-2003. There was consensus that it would be wise to begin the process earlier this year, as scheduling the entire application and award process in the spring semester has been too short a timeframe. The first step will be to estimate the IRA funding available for 2002-2003 and Larry Furukawa-Schlereth agreed to provide projections very shortly and the Provost's office will distribute them by e-mail for discussion at the next meeting. Then the Committee will deliberate on whether to open the application process to new programs. Members briefly debated the merits of considering applications from new programs acknowledging concern about building expectations if it turns out that there is little new funding available. Apropos the permanently funded IRA programs, Rick Luttmann requested that the ballot language of the referendum establishing the IRA program be provided to the committee. Cindy Chong said she feels it will be important to have clear criteria so applicants will know what factors will be evaluated. Luttmann suggested staggering the award cycle so that all programs don't have to apply in the same year. It was clarified that in order to apply for IRA funds a program must first be determined to be eligible under Title V. The committee reviews eligibility and determination is recommended by the Provost to the President.

Year Round Operations (YRO), another important matter facing the Committee this year, was introduced. Several fees other than course fees and tuition are typically charged when students register for the spring and fall semesters. There will soon need to be determination as to whether these fees, including Associated Students Fee, Consolidates Services Fee, Facility use fee, Student Health Center Fee and Student Union Fee, will be charged when the YRO state supported summer session, anticipated 2002-2003, is in place. Auxiliaries and business units of the University that handle these fees will be consulted and fee issues relating to YRO will be a regular agenda item.

There being no further business, Goldstein adjourned the meeting at 6:20 p.m.

Minutes respectfully submitted by,

Katie Pierce, Academic Affairs Budget Officer