MEMBERS PRESENT:

Bernie Goldstein	Chair, Provost & Chief Academic Officer
Remy Heng	Student Representative
Cindy Chong	Student Representative
Garrett Palmer	Student Representative
David Wight	Student Representative
Armand Sanchez	Student Representative
Sue Foley	Staff Representative
Rick Luttmann	Faculty Representative
Michael Litle	Faculty Representative

MEMBERS ABSENT:

STAFF PRESENT:

Larry Furukawa-Schlereth	Committee Staff, Chief Financial Officer
Katie Pierce	Committee Staff, Academic Affairs Budget Officer

MEETING AGENDA

I. Approval of the Agenda
II. Approval of Minutes of October 18, 2001
III. IRA Program	Impact of Governor's Executive Orders
	Timeline for Application and Review Process
	Call for Applications for IRA-Eligible Status
IV. Update on YRO
V. Review of Extended Education Fees
VI. Adjourn

MATERIALS DISTRIBUTED

Precirculated:

1. Agenda for 11/8/01

At the meeting:

2. Minutes of 10/18/01

3. Memorandum-Impact of Governor's Executive Orders

4. Timeline for IRA Review

5. Memorandum-Extended Education Fees

I. APPROVAL OF THE AGENDA - Agenda was approved by consensus.

II. APPROVALS OF MINUTES OF November 8, 2001- Minutes were adopted as presented by agreement of the full committee.

III. IRA PROGRAM - Impact of Governor's Orders - Larry Furukawa-Schlereth explained that the Governor's memo of 11/7 indicates severe budgetary challenges for the next year. In view of that, and the pressures that will result when programs already funded look to the IRA for support, he wondered if the FAC would wish to revisit the decision to open the application process?

Michael Litle reminded the group that he feels it is important to discuss criteria for decisions regarding awards and develop a philosophy or values to guide consistent decisions. Will the decision be based upon service or impact to the greatest number of students? How will that weigh against programs that serve fewer students but provide important enhancements to the academic program? Garrett Palmer commented on the contribution of athletics to school spirit, which is something students value. It improves campus life and makes attendance at SSU more attractive. The group agreed that development of criteria is important but did not set criteria at this meeting.

Rick Luttmann stated that difficult budget times will make it even more important to open applications to important programs.

Litle spoke of the importance of evenhandedness in the face of budget cuts; it makes the hardship easier to bear.

Cindy Chong spoke in favor of opening applications to confirm that all have opportunity.

Sue Foley stated that the committee's reasons for making the decision to open applications are still valid even in the face of budget threats.

There was no motion to rescind the action of last meeting regarding opening the application process.

Timeline for Application and Review Process

The committee endorsed and finalized the timeline presented with no changes. Committee remained committed to opening the applications process.

Application for Eligible Status

Katie Pierce distributed a draft of the Application for Eligibility. The opportunity needs to be publicized to: Deans, Directors, Department Chairs, Associated Students, Extended Cabinet, and perhaps advertised in The Star if publication deadlines permit. It is important to get the word out and make forms available ASAP so that interested programs have ample time to complete the application before Thanksgiving.

IV. UPDATE ON YRO

Goldstein said planning for YRO is moving forward even though there is a possibility that the Chancellor's Office may instruct us to delay for a year or so. That decision will not come until January so plans must proceed.

Palmer reported that at the most recent board meeting the Associated Students decided not to implement a fee this coming summer. Services and students governance may not be sufficiently active to warrant a fee.

Goldstein will invite Dr. Link to keep the committee informed of which organizations propose to charge.

If a fee is charged, technically services must be offered. In terms of IRA program, summer activities and benefits to summer students probably don't warrant charging IRA. Cindy Chong said perhaps a summer fee would make it possible to fund programs that operate in the summer. To charge the IRA fee would require setting up a rate and developing a methodology for charging equitably under the summer term schedule.

This item will be discussed further at future meetings.

V. REVIEW EXTENDED EDUCATION FEES

Extended Education's Fall schedule of fees was reviewed. Chong wondered about the Lifelong Learning fees; they do not appear on the list. The question could not be answered but Pierce will check on it and report back at the next meeting.

Chair Goldstein adjourned the meeting at 7:05pm.

Minutes respectfully submitted by,

Katie Pierce, Academic Affairs Budget Officer

FAC Minutes 11/8/01