Steering Committee Meeting Minutes May 13, 2009

10:00-11:00am (Schulz 2019)

Notes

  1. General update
    1. Coded memo update (BEB, BC)

      Coded Memorandum AA-2007-04 that launched the ATI effort in the CSU is undergoing revision to the timelines and milestones originally established for implementation.  This process of revision is projected to take perhaps nine months.  In the interim, upcoming milestones are automatically extended by nine months.  Before the completion of that extension, a revision to the Coded Memo will be recommended. 
      The near term deadlines that are extended are:

      All administrative sites critical to institutional access as established in the Web Accessibility Implementation Plan should, at a minimum conform to baseline accessibility standards as defined in Section 508.  Original deadline:  May 15, 2009.  Deadline extended to February 15, 2010.

      Implementation of an accessible procurement process for all E&IT procurement card acquisitions greater than $2,500, now revised to $15,000.  Original deadline:  September 1, 2009.  Deadline extended to June 1, 2010.

      The over-arching goals of ATI will remain in place and campuses are encouraged to maintain efforts to achieve ATI goals as soon as possible.  Campus reports on ATI implementation for 2009 will be due to the CO on November 15, 2009.

  2. Current status and efforts
    1. Priority 1 (Administrative Web Accessibility)

      The Web Team is discussing training and content management issues, waiting for direction from the Web Advisory Group which is still forming.  Barbara Moore informed the group that IT will be updating the campus web server and in conjunction with that upgrade, an updated version of Moveable Type (version 4.2 Pro) will be necessary. This version is a robust content management system suitable for use with SSU’s administrative websites.  As soon as this project is accomplished, likely in June, the Web Team will start utilizing it which should move their work along.

    2. Priority 2 (Instructional Materials Accessibility)
      1. EnACT ~ PTD
        1. New activities
          1. Faculty Learning Community in UDL (SSU, SLO, CSUMB)
      2. Summer Accessibility Institute update
        1. One-day training June 2nd (stipend given)
          1. General Accessibility overview , discussion, Q/A (Christie with Boyer?)
          2. Universal Design for Learning (Ayala & Christie)
          3. Creating Accessible Word Docs (Moore & Hayes)
          4. Creating Accessible PowerPoint Presentations (Huang)
          5. LecShare for modification of existing PowerPoint (Huang)
          6. Accessible HTML (Dreamweaver; Hayes & Moore)
          7. Assistive Technology (Kupferman; TBC)
          8. Accessible PDF as optional using CSU-Adobe webinars
        2. August 15th deadline (add’l stipend if outcomes met)
          1. Submit 1 accessible course syllabus
          2. Submit 3 UDL course changes
          3. Submit 3 accessible instructional course materials
      3. Textbook adoption process update (Christie & Senghas)
        Richard Senghas reported that work on textbook adoption policy issues from an academic freedom perspective will continue in June with a goal of separating policy from procedures and progressing with a policy recommendation to take forward to address all constituencies and meet legal requirements.
        The current interim textbook adoption process remains in effect.  The database of textbook titles is refreshed on a frequent cycle.  A link to that database can be found though the Instructional Materials area on the SSU ATI site at http://www.sonoma.edu/accessibility/ima/text_selections.xls.
    3. Priority 3 (E & IT Procurement)

      Update will be provided later. 

  3. Training opportunities
    1. Online training links
      1. ATI Professional Development website
        http://teachingcommons.cdl.edu/access
      2. Online Web Accessibility training (from campus computers only) http://www.calstate.edu/accessibility/tutorials/lynda/index.shtml
      3. University of Hawaii Center on Disability Studies http://www.ist.hawaii.edu/training
        A freely-available online professional development training program
      4. http://www.section508.gov
        Useful training resource via the Section508.gov website – look for the resource area called “508 Universe” which offers online course modules for free.  The specific link to the 508 Universe page is https://www.section508.gov/index.cfm?FuseAction=Content&ID=5
    2. Workshops and Meetings
      1. CSU Community of Academic Technology Staff Conference, May 6-8, 2009
        1. Archived sessions regarding accessibility
          1. Keeping It Simple: Easily Authoring Accessible Instructional Materials
          2. https://sas.elluminate.com/m.jnlp?sid=2008149&password=M.C68114BE666F772C0E83187FA3A24E
          3. Web Application Accessibility Unleashed
          4. https://sas.elluminate.com/p.jnlp?psid=2009-05-06.1313.M.D80A1C3EADE9754D73E60E0AD5CBC3.vcr
          5. Or see PPT and resources at http://tinyurl.com/d467kt
  4. Discussion of SSU accessibility issues
    Please bring your topics, issues, concerns for building a list that will go to ATI central
  5. ATI Steering Work Group meeting 11:00 to 11:30 a.m.
    In order to develop a plan for ATI implementation at SSU with a tentative deadline of July 1, 2009, it had been agreed that we would build on the goals outlined for 2008-2009. The work group discussed goals for Priority Area 2, Instructional Materials, starting with a draft provided by Brett Christie.  That draft will be edited and vetted by email. Goals for Priority Area 1, Web Accessibility, will be a combined draft of goals from both the Web Team and the Web Advisory Council.  Ruth McDonnell will be drafting goals for Area 3, E&IT procurement by the end of June.  Note:  the Work Group is composed of Priority Area leaders, School representatives, DSS, Susan Kashack, Bruce Carpe – if anyone else is interested, please join in.