Steering Committee Meeting Minutes November 16, 2011

10:00-11:00am (Schulz 2019)

Notes

  1. General Update
    1. SSU ATI report for 2010-2011, status
      The Instructional Materials and Procurement components of the 10-11 report have been completed and submitted. The Web report will be submitted after the upcoming WAC (Web Advisory Committee) meeting
    2. Modification to the Coded Memo
      The modification to the ATI Coded Memo AA-2010-13 is promulgated in Code:  AA-2011-21.  It reads: 

      Campuses are required to conduct a self-assessment during their preparation of their annual reports and to revise their ATI plans according to the results.  These revised plans should be used by campuses for purposes of assessment and measuring progress toward meeting the broad ATI goals from AA-2007-04.  While campuses will not be asked to submit these revised plans to the ATI, Executive Sponsors will be asked to affirm in the AY 11/12 annual report that these plans were revised by June 30, 2012.

  2. General Update
    1. Priority 1 (Administrative Web Accessibility)

      Barbara Moore reported that half of the Web Accessibility Annual Report was completed but she is waiting to complete it until after the next Web Advisory Committee meeting to complete the remaining objectives.  The SSU Web redesign is going well and the web office is busy with the revamps of various campus sites.  She mentioned the update of the Academic Affairs website and how it will be more organized and not as complex.  The Music Department (Green Music Center) website is now complete and live.  Many other sites are in various stages of development.  The web office is also working on getting the Compliance Sheriff software to work the way they would like it to work; the software has been updated which may help.  A single rule-set is being utilized to guide evaluation of web accessibility.

    2. Priority 2 (Instructional Materials Accessibility)

      The Instructional Materials Work Group met to discuss priorities and goals for the 2011-2012.  One idea is to pursue using Moodle to encourage faculty to think about accessibility; there may be several ways to accomplish this, perhaps principles or a short course.  Discussion around achieving “buy-in” from faculty may require putting the ATI goals through faculty governance.  Richard Senghas noted that it should be brought to FSAC again.  Sandra Ayala added that if the image of accessibility could be promoted and applied campus-wide, then “buy in” wouldn’t be necessary, it would be the norm. Highlighting departments that have already adopted accessibility may also help influence other departments.  Using other campuses as models can help inspire what we would like our campus to look like in regard to accessibility.  Focusing on the positive and making accessibility the standard were suggested.  Emiliano Ayala suggested having a pre-populated Moodle site that is accessible could be made available for new faculty so the introduction is early.  There are logistical issues with creating these types of things as content is necessary to do so.  Richard Senghas suggested that the new Faculty Center would be a venue where content can be created with a Moodle/accessibility expert like Barbara Moore.  Reminder to focus on one or two items so that progress can be readily achieved.

    3. Priority 3 (E & IT Procurement)

      Jenifer Crist reported that they completed their annual report and they feel the department is making good progress in the initiative areas.  The report is helping them formulate their policies.  The anticipated changes to the coded memo will lead to departmental self-assessment within Procurement.  Campus Reengineering Committee will now assume the role as the Procurement group, which is one of the goals on the annual report.

  3. Discussion of SSU ATI goals and priorities for 2011 – 2012
    The goals for 2011 – 2012 are on the campus accessibility website: http://www.sonoma.edu/accessibility/atigoals11-12.html.  Richard suggested it may be helpful to make ATI a part of the Annual Assessments of the individual departments.  The departmental annual assessments were created as a way to make the regular 5 year assessment easier.  ATI could just be incorporated into the practice that is already in place.  Barbara commented that the Web Accessibility goals will be more detailed once she meets with the Web Advisory Committee.  The goals she anticipates will hopefully include elements around communication, exemptions, training and administrative processes.
  4. Workshops and Training

    ATI Professional Development for Accessible Technology
    http://teachingcommons.cdl.edu/access/

    Continue to promote resources available through this site
  5. Fall 2011 meeting dates, 10:00 – 11:00 a.m., Schulz 2019
    It was agreed to cancel the December 2011 in-person meeting.  Updates will be sent via e-mail.

    Proposed Spring 2012 ATI meeting dates (all meetings from 10:00 – 11:00 am):

    • February 15, 2012
    • March 14, 2012
    • April 18, 2012
    .