Steering Committee Meeting Minutes December 10, 2009

10:00-11:30am (Schulz 2019)

Notes

  1. General update and announcements
    1. Communication plan

      Continuing to pursue communication efforts which will be picked up in earnest again at the end of January – Newsbytes, department visits, presentations to various campus committees….

    2. Reorganization of ATI implementation (BEB, BC)

      When ATI was launched in 2007, it was initiated in the absence of a thoughtfully articulated context, rationale, and implementation guidelines. Campuses were left to respond in a haphazard manner driven by the anxiety of a legal mandate and what was then a 5-year timeline. In the absence of good implementation planning and lack of clarity about exactly what needs to be achieved when and to what degree, not to mention the wide spectrum of campus resources including leadership commitment, there has been a tendency to over- or under-interpret. Now a year and a half into the process, it is clear that reasonable planning with local resources and expertise in mind, must be put in place. This is the background behind the restatement and redirection of ATI implementation currently being vetted. Campuses will be expected to gauge the gap between the desired accessibility vision and local ability to meet this vision. This analysis will lead to design of a customized plan with roadmap for the campus to achieve ATI goals. It will also identify issues that are considered priorities as well as which of those could benefit from system level work and/or sharing practices among campuses. More on this after the Executive Sponsors conference call on December 11th which Barbara and Brett will attend.

  2. Current status and efforts
    1. Priority 1 (Administrative Web Accessibility)

      Dan Condron (University Affairs) will coordinate initiation of a University Web Advisory Committee and from that will flow the development of an official University Web Team, as called for in the Web Accessibility Plan. Meanwhile, work on administrative web sites continues, as feasible.

    2. Priority 2 (Instructional Materials Accessibility)

      Brett shared some of the feedback that has been offered by CSU ATI in regard to our Instructional Materials Accessibility Plan. Comments thus far were focused on continued efforts in terms of the paradigm shift from accommodations to accessibility. Efforts and leadership in the area of Universal Design for Learning were commendedIn terms of our communication plan, we were referred to SJSU and CSUN efforts in this area as models
      We completed initial trainings in LecShare and will ramp up Spring 2009. Nursing has become very involved in using LecShare and most/all NUR faculty now have a Pro license via EnACT.
      Barbara and Brett recently met with EPC regarding Interim Textbook Adoption Policy. This discussion was deferred and more extensively covered under item 6 below.

    3. Priority 3 (E & IT Procurement)

      Dustin Mollo announced that the much-anticipated VPAT (Voluntary Product Accessibility Template) database is coming very soonYou can request access now by going to http://www.calstate.edu/vpat/ [Note:this is a correction of the url given out at this morning’s meeting – from Dustin]

  3. Training opportunities
    1. Spring 2009 dates and details TBA
      Workshops are being planned for Spring, probably around 40; the calendar is being formulated now. More information on these workshops coming.
    2. Continuing training opportunities --
      LecShare workshops and drop-ins (for assistance, contact Phil Huang phil.huang@sonoma.edu
      EASI webinars (more coming; contact Brett, if interested)
      • January 13, 11 a.m., Creating Accessible Forms for the Web
      • January 20, 11 a.m., Cascading Style Sheets: What They Are and How They Affect Accessibility (free and open to the public)
    3. Ongoing:

      Online Web Accessibility training (from campus computers only)
      http://www.calstate.edu/accessibility/tutorials/lynda/index.shtml

  4. Workshops and Meetings
    1. Updates on Fall 08 Regional ATI meetings (if any)
      Brett reported on the Sacramento Regional ATI meeting on Nov 18.
      CSU Chico shared their two-day IMA Institute implemented in Summer 2008. They have also taken their well-established Rubric for Online Instruction(http://www.csuchico.edu/celt/roi/) and combined it with the Universal Design for Learning framework via SSU EnACT project. This UDL-ROI rubric will be online in the near future. Chico also shared impressive progress in web accessibility trackingUnfortunately, their database and interface are not compatible with our IT specs.
    2. CalWAC workshop - January

      http://www.knowbility.org/calwac/
      Please take a look at the program, url above, for this well-reputed series of workshops. CSU employees will have a $200 discount on the registration fee. Please let Barbara know if passionately interested to see where we might find possible funding.

  5. Meetings ahead – restructure?(discussion)
    Placeholder dates for Spring 09:
    Wednesday, February 11, 2009, from 10-11:30a in Schulz 2019
    Wednesday, March 11, 2009, from 10-11:30a in Schulz 2019
    Wednesday, April 8, 2009, from 10-11:30a in Schulz 2019
    Wednesday, May 13, 2009, from 10-11:30a in Schulz 2019

    Barbara proposed creating a sub-group or workgroup of ATI Steering to identify and clarify issues, many of them related to instruction, and to develop campus priorities. The reorganization of ATI calls for campuses to analyze their ability to meet the goals and vision of ATI, determine the gap, and develop a customized plan or roadmap. This work cannot be achieved in a group as large as ATI SteeringCommunication will be through the Executive Sponsors who will be charged with bringing a single list of campus concerns. The ATI Steering Work Group should be small enough to be nimble yet have key representationThe challenge is finding a congenial time without a huge add-on of time. The ATI Steering Committee would continue to meet as an information exchangeSuggestions – holding the same day/time, reduce ATI Steering meetings to one hour with a half hour (or more?) left for the subgroup to focus on specifics; OR, have the larger Steering Committee meet less frequently with workgroup meetings in between; OR, find different meeting times. Barbara will propose some options via emailStay tuned.
  6. Other:textbook adoption policy formulation (R. Senghas)
    Richard Senghas, as a member of FSAC, will be drafting, with help from others, a proposed policy and procedures for textbook adoption that will attempt to steer a reasonable and effective course through an array of concerns. Among them are student needs, academic freedom, late hire faculty, and more, as well as full attention to the requirements of ATI. Richard seeks input from ATI Steering Committee members regarding the perceived issues. He hopes to have a draft ready to take through the governance process for approval by the end of Spring 09. He will solicit feedback by email from Steering Committee members and will also seek consultation with appropriate parties such as DSS, Brett Christie, and others. Please also feel free to contact Richard about this plan