Web Accessibility Subcommittee Meeting Minutes
February 5, 2007


Present: Kathy Anderson, Peter Flores, Christine Hayes, Helen Kallenbach, Barbara Moore, Samuel Scalise, Lynn Stauffer, Lynne Trainor.

Absent: Dan Condron, Elaine McDonald, Jason Wenrick.


  1. Introductions
  2. Purpose of subcommittee
  3. Review of ATI Timeline and Deliverables
  4. Web Accessibility Policy
  5. Other
  6. Future Meetings & Communications


Purpose of the subcommittee

The subcommittee is charged with developing and disseminating a campus-wide Web Accessibility Policy no later than March 30, 2007.  The subcommittee is responsible for completing the First Year ATI Web Accessibility Project and developing a Technology Access Transition Plan for approval by the campus ATI Committee. Also, the subcommittee will be involved in whatever planning needs to be done to reach the long-term milestones set in the CSU ATI project.

Review of ATI Timeline and Deliverables

According to Mary Cheng, the timeline for ATI Administrative Web Accessibility milestones & deliverables has been revised – Draft 5 -  by the Chancellor’s Office again, and are due to be disseminated to campuses this week or next.  Draft 4 of the timelines was distributed to the subcommittee.  In brief:

  • Web Accessibility Policy – due March 30, 2007
  • First Year ATI Web Accessibility Project – completed by May 15, 2007
  • First Year Web Report to Chancellor’s Office – due June 15, 2007
  • Administrative sites crital to institutional access must be compliant – May 15, 2008
  • Year 2 Progress Report to Chancellor’s Office – June 15, 2008
  • Remaining critical sites compliant – May 15, 2008
  • Year 3 Report to Chancellor’s Office – June 15, 2009
  • All websites at the CSU must be fully compliant with 508 (or a stricter, future standard of the W3C) – May 15, 2012

Some of these dates may be relaxed in Draft 5 of the ATI Timeline.

Web Accessibility Policy

Briefly reviewed example policies from CSU Sacramento, Fresno, Humboldt, San Jose, and University of Texas, Austin.  Reviewed W3C WAI’s guidelines for Developing Organizational Policies on Web Accessibility.
SSU policy should be brief, reference the chosen accessibility standards (Sec 508), define the scope of SSU sites, and set milestones.

Issue: The question of whether source of funding effects requirement for accessibiltiy. Lynn Trainor has read that programs and projects not paid for from the general fund might not need to be accessible. Lynn will share the reference to the document (here it is: CO ATI FAQ about 508).

Action Item: Before the next meeting, Barbara will compose a first draft of the policy, incorporating the elements the committee liked in other policies, and send to the members via email for comments and edits.

Action Item: Before the next meeting, Barbara will share a copy of the Web Standards and Guidelines policy draft written by the campus web team in 2004.


HiSoftware AccMonitor has been purchased and will be installed on a server in IT.  This will be used to do automated portion of the website accessibility evaluation for the First Year ATI Web Accessibility Project and Report.

Action Item: Barbara will work with the IT Computer Operations group to install AccMonitor.

Future Meetings & Communications

The subcommittee will meet weekly (as schedules allow).  Communication via email is preferred. 

Next meeting is Thursday, February 15, 11am-Noon, Schulz 1012.