CAMPUS REENGINEERING COMMITTEE

MINUTES December 8, 1995

MEMBERS PRESENT:

GUESTS PRESENT:

APPROVAL OF AGENDA

MSPU the agenda (Merrifield/Barnier)

CUSTODIAL ASSESSMENT REPORT

Susan Bibeau and Janet Spilman distributed and reviewed the Custodial Assessment Report resulting from their project conducted under the supervision of Professor Merrifield. The project began in June and was just completed. They acknowledged in particular the assistance of Professors Merrifield and Don Dixon as well as Sarah Boldt of Admissions and Records and Dave Powers, Director of Housekeeping. A one-page summary of findings and recommendations was included with the report and key recommendations included:

  1. Retain the team cleaning approach.
  2. Determine the major recurring needs unique to specifice areas of the campus, and incorporated into the standards.
  3. Define a service standard for meeting non-routine requests in a timely manner. Publicize the process by which employees can contact their custodians.
  4. Seek opportunities to return all or a portion of the custodial staff to the night shift.
  5. Take opportunities to better inform faculty and staff about pending decisions, especially those of a controversial nature.

Larry asked everyone to read the report in its entirety and that he would agendize the topic for Spring.

APPROVAL OF MINUTES

MSPU the minutes of November 11, 1995 (Wilson/Barrier)

VICE PRESIDENT'S REPORT

Larry reported that he, Steve Wilson, and the Senior Directors were developing a proposal for a Staff Training and Development Program which would need to be evaluated by the CRC in terms of priorities for funding. The Senior Director group is also working on a proposal for an assessment model for STS Phases I - m. Finally, he stated that the Human Services O.K. shortfall has been resolved by Edna. She has worked with the other campuses to form a multi-campus hazardous waste removal contract, thereby getting better rates and saving O.K. dollars.

ACTION ITEMS TO DATE/INFORMATION ITEMS TO DATE

Larry reviewed the updated list of Action and Information Items attached to the agenda. Under "Items for the Good of the University," he stated that beer is now available in the University Club, but the campus picnic has not yet made the Cabinet agenda for discussion.

PBAC UPDATE

Larry stated that the 1995/96 budget has finally been "put to bed." Unfunded items will not be dealt with by PBAC, but are up to the applicable division to resolve. PBAC will now focus on 1996/97. Athletics will have a smaller need in 96/97 than first calculated, because of a delay in implementation of one sport; however, the full cost of gender equity as originally estimated will occur in 1997/98. Larry also noted that as of this point, the cost of enrollment maintenance for 96/97 has not been addressed.

COST OF THE l995/96 CAPITAL PROGRAM

Larry distributed and reviewed the 1995/96 list of capital projects. He was providing this in list format with estimated costs, noting that some of the projects were already underway or completed. He said that PBAC would also receive this information, and that he expected that if bridge money was needed to fund enrollment maintenance, some projects may be deferred (likely targets were parking lot maintenance and Pub renovation). Several committee members suggested that before sending the list to PBAC, projects with "restricted funding" should be separated out; i.e., Chancellor's Office project specific funding, Housing funding, etc.

PROGRESS WITH DIVISION OBJECTIVES

Larry reviewed the status of the Administration and Finance Strategic Objectives.

NEW EMPLOYEE ORIENTATION PRESENTATION

Edna Nakamoto introduced this item, stating that Melinda Barnard had approached her about a student who needed a senior project. Edna responded with a need for a new employee orientation multimedia presentation. Brad Cornelius, working under the supervision of Michael Litle coordinated the project and was present at the meeting to demonstrate the project to the Reengineering Committee. The committee was favorably impressed and several members noted the wonderful accomplishments that can happen with cooperative ventures involving students, faculty, and the administration.

AFD BUDGET GROUP IV - HOUSING

Alan presented the Housing budget, with comparative figures for 1994/95 through 1997/98. The cluster-unique expenses were explained as $20,000 for charge card fees and $20,000 for facilities chargeback~s. The committee thanked him for the comparative data.

SPRING AGENDA TOPICS AND MEETING TIMES

Larry stated that the Spring meetings would be once a month on Fridays, from 12 to 4 p.m., with the first meeting of the semester in February. Gloria will confirm the dates. Larry then asked for suggestions for Spring agenda topics. Melinda suggested an update on the Customer Services Center. Other items include: Custodial Assessment Report, Pub Renovation, AFD Equipment Needs, AFD Training Needs, AFD Technology Needs, Staff Training and Development Model, STS Assessment Model, Housing Growth, Financial Services Staffing, Reprographics Equipment and Relationship to the Enterprises, Tour of the Campus Bookstore, Decentralized Workers Compensation Administration, Bridge Financing for Academic Affairs, Cars and Walkways, Facilities Diversity Program Review, and Administrative Intern Update.

OPEN FORUM - ITEMS FOR THE GOOD OF THE UNIVERSITY

Carol Currier had asked that Financial Services communicate to the the campus where in the building individuals should drop off documents, now that the compensation unit has replaced what used to be a general reception area. Larry asked Steve and Letitia to prepare a response. Alan showed the committee gift certificates that may be purchased for use in the University Club. Several members thought they would make good holiday gifts for staff or colleagues. Alan also announced that the Enterprises and Foundation computer would be down the week of December 11 for software upgrade. Katharyn Crabbe thanked everyone involved with the changing of the fee payment date to January 8. Larry announced that Bill Barnier would be going on sabbatical and leaving the committee. He thanked Bill for his participation and asked Melinda to request a replacement from the Senate.

SPRING MEETING DATES:

CRC Minutes 1995-1996
Updated 2007-12-14
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