CAMPUS REENGINEERING COMMITTEE

MINUTES April 19, 1996

MEMBERS PRESENT:

APPROVAL OF AGENDA

MSPU the agenda (Crabbe/Bond)

APPROVAL OF MINUTES, 3/15/96

MSPU the minutes of March 15, 1996, (Harris/McIntyre)

VICE PRESIDENT'S REPORT

Larry had distributed his report in advance as well as with the agenda. Additions to the report included a recruitment update on the new Electrician position. The first candidate declined because of housing costs, so we don't have a hire yet.

SSU Today is up and running, sort of. Only some people have access to the "Public" bulletin board on QuickMail, so we are working with I.T. to make the document accessible to the rest of the campus.

Tracy Terrill has created the AFD WebPage, which will include the minutes and agendas for CRC and PBAC. Tracy reviewed and explained his work.

At the last PBAC meeting, there were three matters discussed. The PBAC accepted the President's request to serve as the body to review all requests for fee increases of campus-based fees. The PBAC received a copy of the University Audit for 1994/95. Lastly, the PBAC supported the concept of the DSUF (differential state university fee) subject to a referendum, and subject to a moratorium on increases to existing or implementation of new campus-based fees.

Larry informed the CRC that the Staff Council had submitted a budget request to the President. Originally, the President had given them approximately $1,500 from his discretionary account to fund their newsletter. The annual request for Staff Council is now approaching $10,000. The Committee supported Larry's suggestion that the Staff Council request be picked up by AFD for 1996/97, and be carried forward to PBAC for the next planning session. Diane asked if the CRC could see a breakdown of the Staff Council budget.

Steve Wilson reviewed the Financial Services Reengineering document which detailed the personnel appointments into the new organization.

ACTION ITEMS TO DATE/INFORMATION ITEMS TO DATE

Larry reviewed the updated list of Action and Information Items attached to the agenda. New items were listed in boldface.

AUDITED FINANCIAL STATEMENTS 1994-95

Steve Wilson presented this item, stating that the white pages attached to the agenda were the actual audit, and that the beige pages were comparative data compiled by Financial Services. This was the second GAAP audit of the campus. The first year, the management letter listed 23 or 24 areas of material concern. This year, the list has been reduced to 5, mostly having to do with computer system issues and reconciliation issues related to the schools.

CUSTOMER SERVICE STAFFING AND FACILITY

Gloria Ogg reviewed and explained the tentative timeline for the Customer Service Center remodel and staffing. She stated that, at this point her greatest concern is over technology support; i.e., having the systems in place for the Customer Service Specialists to access in their daily work. CRC comment centered on the term "customer" versus "client." There was a clear split opinion on the issue, and Larry said that we would try to come up with an alternative word.

COPYRIGHT POLICY

Alan presented the revised Copyright Policy.

MSPU (Harris/Calandrella) to approve the Copyright Policy as redrafted.

LINE OF CREDIT FOR CAMPUS INFRASTRUCTURE

Larry reviewed the latest changes to the Line of Credit document (changes noted in bold). The Pub Renovation was added because the bids came in higher than the amount set aside for the project, therefore, "Administrative Equipment" was taken off (and funded with those dollars) and "Pub Renovation" was substituted. The Chancellor's Office has confirmed that there will be an additional $200,000 for facilities related projects in 1997/98. This is on top of the first $200,000. Consequently, additional facilities needs were added, including $50,000 for paths and roadways to the new Storage Facility and $50,000 for a Journalism Lab, which is actually the renovation of an existing classroom to accommodate production of The Star, Mandala, and other such functions.

Larry clarified that in voting on the Resolution, the committee would also be voting on the list of projects; however the amounts could come in higher or lower, depending on bids.

MSP (Ben-Zion/Wilson) to approve the Resolution regarding the Line of Credit, correcting the "typos" and in particular changing the amount from $400,000 to $600,000 in the second recommendation pertaining to the maximum annual debt service. (2 abstentions - Cinquini and Harris)

PROPOSED CHANGE IN CAMPUS BUDGET PRESENTATION

Larry explained the proposal that would shift salaries from the special funds to the general fund, with reimbursement to be made under contract. The advantage comes when general salary increases are approved and funded, as the general fund is automatically augmented, whereas the special funds are not. There was some concern about the IRA funds, because if the IRA participates, there would have to be base guarantees for the programs utilizing the funds for salaries.

MSP (Harris/Murray) to forward the proposal to PBAC with endorsement from CRC. (2 abstentions - Cinquini, Barnard)

CONDOM MACHINES IN CAMPUS BATHROOMS

Larry gave the background for this item, as summarized in the attachment to the agenda. After some discussion about the perceived need, how best to address the need, and the problems and costs associated with vending machines (vandalism, labor, etc.), the following motion was made.

MSPU (Barnard/Harris) to refer the issue to the campus Wellness Committee for advice.

OPEN FORUM--ITEMS FOR THE GOOD OF THE UNIVERSITY

Larry informed the Committee that John Bond had just participated in the turning on of the "gray water" to the campus for use in irrigating our landscape. He had attended a press conference held jointly by the City of Rohnert Park, the City of Santa Rosa, and the University.

Tracy took this opportunity to thank the Division of Administration and Finance for supporting the Recycling Center, thereby freeing Associated Students resources for other uses.

NEXT MEETING: MAY 17, 1996, 12 NOON - 4:00 P.M., TERRACE ROOM

CRC Minutes 1995-1996
Updated 2007-12-14
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