Campus Reengineering Committee

Minutes: January 30, 1998

Members Present

Members Absent

Approval of Agenda

Furukawa-Schlereth brought the meeting to order at 1:15 PM and asked for a motion to approve the Agenda. A motion was made by Dennis Harris. A second was obtained from Carol Cinquini. The Agenda was approved unanimously.

Approval of Minutes

Schlereth asked for a motion to approve the Minutes of 11-21-97. A motion was made by Harris. A second was obtained from John Bond. The Minutes were approved unanimously.

Action, Information Items From 11-21-97

Schlereth reviewed Action and Information items from the previous CRC meeting. He called attention to the 52 Ways to Student Satisfaction Program noting that 16 initiatives had been launched since the Program's inception in September, 1997 He particularly explained the "Dine with Your Professor" concept which had been suggested by CRC Member Susan McKillop.

Vice President's Report

Schlereth reported on a number of items including:

Construction Communication Report

Construction Communication Committee

Dennis reported that the committee evaluated its first test of the communication program, concluding that most elements had worked well in informing the campus of the Laurel Drive change. The exception was The Star, which chose not to publish the press release. The Campus Planning Committee has approved both fixed signage for the Information Center perimeter and message signs to be located on the south wall of the Zinfandel Dining Hall and at the south-east corner of Stevenson. The Construction Calender is now being updated and regularly distributed to campus schedulers as well as University Affairs. Current planning dates are:

F-Lot Expansion April 1 - June 17, 1998

Information Center

Groundbreaking Ceremony with Chancellor Reed, May 8; construction beginning May 25 through June 2000, with pile-driving scheduled for July-September;

Energy Technology Center

Groundbreaking Ceremony April 24; construction May 26, 1998 to May 1999;

Soffit Repairs to Stevenson and Darwin

May 25 - September 10, 1998;

Student Housing Expansion

October 1998 (or earlier) through July 2000

Salazar Building Conversion

June 2000 to June 2001, following opening of IC.

Lighting Task Force Recommendation

Schlereth noted that this item as a Second Reading/Action Item and asked for a motion to approve the recommendations of the Campus Lighting Task Force referencing the details of the recommendation contained in the Agenda Packet (Packet). A motion was made by _______. A second was obtained from ________. The item was approved unanimously. Schlereth indicated that implementation of the recommendation would begin immediately with funding coming from the University Reserve.

AFD Budget: 1997-1998

Schlereth presented the final 1997-1998 budget for Administration and Finance including discussion of the General Fund appropriation, Reimbursed Activities, and the Housing and Parking Programs. He noted that detail regarding the Capital Budget and the expenditure plan for the Sonoma State Enterprises would be presented at the February CRC meeting. Division debt obligations associated with the CSEA/MSA back-pay issue were also highlighted. Clarifying questions were answered by Schlereth, Wilson and Coate.

AFD Budget Priorities: 1998-1999

A first reading was held on the Administration and Finance budget priorities for fiscal 1998-199. The following items were discussed:

Financial Services - 2 FTE

Positions needed to address audit findings related to financial integrity, the implementation of the Hope Scholarship program, and growth in both grants and contracts and the University endowment.

Risk Management - 1 FTE

Position needed to continue efforts begun in this area in 1995-1996 but terminated in 1997-1998 with the loss of the Anthony Tusler position. Increasing concern over general liability and the complexity of workers compensation claims were explained as important in this regard.

Signage Program/Cotati Avenue Landscape

Funding seen as coming from Division year-end resources over a number of fiscal periods resulting in the gradual replacement of existing University exterior signage.

Special Events Office Renovation

Funding seen to come from both AFD and the Sonoma State Enterprises over several fiscal periods. Initiative designed to address the need for space for campus programs, special events and summer conferences while awaiting the construction of the University Center.

Redwood Lounge Renovation

Funding seen to come from both AFD and the Sonoma State Enterprises over several fiscal periods. Initiative designed to address identified fire code violations in this area.

A second reading on this Agenda item will be agendized for the February CRC meeting.

Budget Development: 1998-1999

Schlereth referenced materials contained in the Packet which outlined data related to Governor Wilson's budget for fiscal 1998-1999 and its impact for Sonoma State University. He also indicated that Minutes from previous meetings of the President's Budget Advisory Committee (PBAC) were included. Discussion ensued with respect to potential strategies the PBAC would develop in preparation of its recommendation to the President regarding the campus budget for the upcoming fiscal year. Administration and Finance budget priorities were discussed in this context with agreement reached that the February CRC meeting would include extensive discussion on this topic.

Good of the Order

Letitia Coate raised concern regarding the vehicle speed on campus roadways questioning whether a strategy could be developed to address this safety problem. Schlereth indicated that the campus was addressing the concern with the installation of speed bumps in selected areas including busy intersections and cross-walks. He noted that the speed concept was unanimously approved Campus Planning Committee with funding for the project coming from the Parking Construction Reserve.

Adjournment

As it was approaching 4:30 PM, Schlereth indicated that discussion related to Fleet Management and SSE Pricing would be agendized for discussion in February. He then adjoruned the meeting at 4:24 PM.

Minutes prepared by Larry Furukawa-Schlereth

CRC Minutes 1997-1998
Updated 2007-12-17
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