September 10, 1999
Larry Schlereth brought the meeting to order at 12:10 PM. Schlereth asked for a motion to approve the Agenda. A motion was made by Dennis Harris. A second was obtained from Floyd Ross. The Agenda was approved unanimously.
Schlereth noted that because this is our first meeting of the academic year, there were no minutes to approve. Schlereth introduced several new faces around the table: Courtney Pastrick, Associated Students Representative; Eric Carlson, proxy for Crystal Shrouf; Phil McGough, Chair-elect, Faculty Senate; Sam Scalise, Senior Director for Information Technology. Schlereth also introduced a guest, Nate Johnson, new Chief of Police Services. Schlereth gave a brief history of the CRC and asked all members to introduce themselves.
Schlereth reviewed the 1998-1999 Administration and Finance Accomplishments and 1999-2000 Administration and Finance Initiatives. Andy Merrifield asked how much money had been collected in traffic fines through the Department of Motor Vehicles. Gloria Ogg responded that $25,000 had been collected thus far without the DMV due to the notice letter her office sent and because the DMV is installing a new computer system. Once the new system is active, DMV will begin to collect delinquent traffic fines for Sonoma State. Merrifield also inquired about the prices listed in the catering brochure because of some complaints he heard regarding high prices. Schlereth explained the methodology of the prices and Sandy Bond quoted coffee service prices. Merrifield indicated those prices were lower than he heard from the complaints and feels there may have been some misinformation given to those folks. Merrifield inquired whether lighting improvements suggested by the Campus Lighting Task Force have been implemented. John Bond indicated facilities is up to date on improvement upgrades. Schlereth followed by adding the lighting situation evolves as the campus changes and every fall and spring John Bond organizes a walk-through of the campus to make additional lighting improvement recommendations. Merrifield asked what the budget for Toast was and whether Toast and the Darwin/Stevenson renovations came in on budget. Schlereth responded that Toast cost around $50,000 and both Toast and Stevenson have come in on budget. Darwin, however, is slightly over budget due to special furniture needed to meet the fire code. Merrifield asked if surveillance cameras have been used more frequently around campus and added that additional surveillance cameras would raise real concerns with much of the campus community.. Schlereth said these cameras are only used in cases where criminal activity, such as theft occurring in a department office. Johnson indicated this concern may be caused by a recent case in which a camera was installed to determine the cause of a rodent problem which has been affecting the Village. Merrifield
Schlereth asked if any of the Members had any comments on the initiatives that were brought forward from the list. Kitty Merrifield-Salsedo inquired if Staff development could be included on the list. Schlereth responded some programs such as safety and diversity currently exist, however other programs are not currently planned. Harris would like to see the return of the Employee Recognition program. Schlereth indicated no money is available for such an initiative and it is not currently planned. Ross suggested adding staff training and initiatives to the list. McGough expressed his support of faculty development money to retain faculty. Bernie Goldstein agreed. Schlereth added that with faculty development, assessment, and instructional equipment programs in the list, a whole package is coming together. Jim Christmann expressed the need for faculty childcare. Merrifield added that many progressive employers do supply child care on the grounds of their organization as a benefit for their employees. Further, the data suggests that this is an excellent investment and SSU should not shy away from considering this option. Rand Link agreed and added faculty housing is also a need. Kathryn Crabbe does not support the notion that the University should be in the child care business, however believes the University could facilitate childcare through an outside provider.
Schlereth presented and reviewed the following:
| Item | Amount | Count |
|---|---|---|
| Enrollment Target 98-99 | 5806 | |
| Enrollment Target 99-00 (Includes Teacher Preparation ) | 5860 | |
| Budgeted Enrollment Growth | 54 | |
| Required Faculty Resources to Teach 54 New FTES (2.7 Positions @ $50,000 (includes benefits)=$135,000) | $135,000 | |
| New Enrollment Dollars Provided to Instruction 99-00 | $231,400 | |
| Teacher Preparation Enrollment | $ 98,100 | |
| Teacher Preparation Enrollment | $ 133,300 | |
| TOTAL for Preparation Enrollment | $ 231,400 | |
| SFR 98-99 | 19.97 to 1 | |
| Enrollment Achieved 98-99 | 5906 |
| Item | Spring Projection April 15, 1999 | Final Sept 9, 1999 |
|---|---|---|
| Schulz Center Completion | $270,000 | $0 |
| CSU Unidentified Items | $150,000 | $0 |
| Library/IT Moving Costs | $115,000 | $0 |
| CSU Faculty Compensation 98-99 Continuation | $0 | $165,000 |
| CSU Executive Compensation | $0 | $30,0000 |
| SSU Benefits Shortfall | $0 | $100,000 |
| CSU Technology Assessment 99-00 | $0 | $119,000 |
| CSU Risk Pool Premium Increase | $260,000 | $327,000 |
| CSU Risk Pool Deductibles | $100,000 | $100,000 |
| CSU Common Management Systems | $240,000 | $240,000 |
| Federally Mandated Hope Scholarship Reporting | $20,000 | $30,000 |
| Year 2-K Compliance, Localtalk Conversion | $350,000 | $300,000 |
| Presidential Scholars Program | $100,000 | $100,000 |
| "True" University Reserve Items | $100,000 | $100,000 |
| SUB-TOTAL | $1,705,000 | $1,611,000 |
| Less Projected Discretionary Dollars | $-335,000 | $-251,000 |
| TOTAL | $1,370,000 | $1,360,000 |
Note: See PBAC Minutes, April 15, 1999
Late Spring, 1999
| Item | Cost |
|---|---|
| Executive Office | 2.79% |
| Instructional Programs | 70.60% |
| Enrollment and Student Academic Services | 9.26% |
| Student Affairs | 2.32% |
| Administration and Finance | 15.03% |
| Total | 100.0% |
Plan Developed by the Chief Academic Officer and the Chief Financial Officer
| Area | MCF | General Fund | Fund Percent | Budget Reduction | Reduction Percent |
|---|---|---|---|---|---|
| Executive Office | 2.79% | $1,311,633 | 3.10% | $0 | 0.00% |
| Instructional Programs | 70.60% | $26,428,874 | 62.5% | $608,071 | 44.8% |
| Enrollment and Student Academic Services | 9.26% | $3,358,487 | 7.9% | $141,379 | 10.4% |
| Student Affairs | 2.32% | $1,683,007 | 4.0% | $41,443 | 3.0% |
| Administration and Finance | 15.03% | $9,527,558 | 22.5% | $569,107 | 41.8% |
| Total | 100.0% | $42,309,559 | 100% | $1,360,000 | 100% |
Reduce Operating Expense, Division-Wide: $101,379
Reduce Student Assistants: $ 40,000
TOTAL: $141,379
Funds from the CSU are not likely to be forthcoming for the items listed below.
Funds for new enrollment will be utilized to support enrollment growth in all areas of the University
| Reduction Area | Amount |
|---|---|
| Reduce Operating Expense, VP's Office (Off-set by $6,000 increase in indirect cst distribution) | $21,443 |
| Reduce Temporary Help, Health Center | $7,000 |
| Reduce Operating Expenses, Athletics | $6,000 |
| Reduce Operating Expenses, Pre-College Programs | $6,000 |
| Reduce Operating Expenses, Women's Center | $1,000 |
| Total | $41,443 |
Funds from the CSU are not likely to be forthcoming for the items listed below.
Funds for new enrollment will be utilized to support enrollment growth in all areas of the University
| Item | Amount |
|---|---|
| Eliminate Counselor position - Position currently vacant and will not be filled. Duties absorbed via increase in time-base of remaining counselors | $65,745 |
| Eliminate Affirmative Action clerical position - Position currently vacant and will not be filled. Duties absorbed | $31,607 |
| Eliminate Recycle position - Employee reassigned to Sauvignon Village Budget. Duties absorbed by Director of Housekeeping Services | $42,235 |
| Eliminate VPAFD clerical position - Employee reassigned to Administrative Support position in CMS | $43,327 |
| Eliminate funding for position assigned to Division from VPAA - Division to find new position for impacted employee. Interim bridge funding from Division 98-99 Savings | $69,850 |
| Eliminate funding for second Affirmative Action Officer position - Campus moves to one Compliance/Diversity Officer. Division to find new position for impacted employee. Interim bridge funding from Division 98-99 Year-End Savings | $86,851 |
| Eliminate funding for the IT AM#1 position - Duties assumed by AFD Administrative Manager. Division to find new position for impacted employee. Interim bridge funding from Division 98-99 Year-End Savings | $97,993 |
| Eliminate funding for the IT AM#2 position - Duties assumed by AFD Administrative Manager. Division to find new position for impacted employee. Interim bridge funding from Division 98-99 Year-End Savings | $50,307 |
| Reduce Information Technology OEE - Reduction offset by new funds to SSU restricted for technology and lower cost employee to replace Director of Instructional Technology | $81,192 |
| TOTAL | $569,107 |
| Item | Amount |
|---|---|
| Position reassigned from VPAA | $ 69,850 |
| Affirmative Action Officer #2 | $ 86,852 |
| IT Administrative Manager #1 | $ 97,993 |
| IT Administrative Manager #2 | $ 50,307 |
| TOTAL | $ 305,002 |
| Source | Amount |
|---|---|
| Administration and Finance 98-99 Year-End | $156,702 |
| Information Technology Year-End | $148,300 |
| TOTAL | $305,002 |
| Item | Amount |
|---|---|
| Bridge Financing, IT Administrative Manager #1 | $ 97,993 |
| Bridge Financing, IT Administrative Manager #2 | $ 50,307 |
| Mendocino College Completion | $ 75,000 |
| Stevenson 2044 Completion | $ 50,000 |
| IT Move to Schulz Center, Partial | $176,700 |
| Outmoded IT Equipment | $100,000 |
| BATS in excess of allocation | $111,000 |
| TOTAL | $661,000 |
Funds from the CSU are not likely to be forthcoming for the items listed below.
Funds for new enrollment will be utilized to support enrollment growth in all areas of the University
| Item | Amount |
|---|---|
| Division Reclassifications | $100,000 |
| Permanent Funding, Bridge | $305,002 |
| Human Resources Assistant/Affirmative Action | $ 40,000 |
| TOTAL | $445,002 |
| Item | Amount |
|---|---|
| Permanent Fund Source for BATS | $400,000 |
| IT Base Infrastructure (Help Desk, Phone Services, Security) | 400,000 |
| Instructional Technology Enhancements | $400,000 |
| TOTAL | $1,200,000 |
(Note: Obligation reassigned to Administration and Finance with Reorganization)
| Item | Amount |
|---|---|
| Reassignment of A&H SSP to ESAS - Duties absorbed by School Office staff | $45,049 |
| Reassignment of SNS ISA to Education - Duties absorbed by School Office staff | $36,830 |
| Reassignment of Provost’s Office AOA to ESAS - Duties absorbed by Provost’s Office Staff, ESAS to receive one-time funding for this position from Localtalk conversion assessment to Health Center Facilities Fund and the Student Union Corporation. Permanent funds for this position in ESAS will come from 00-01 funds allocated to ESAS via the marginal cost formula. | $60,449 |
| Eliminate Vacant AM Position in Social Sciences (Requires redefinition of CFO Role as it relates to Administrative and Financial functions within Instructional Programs and ESAS) - Duties absorbed via centralized financial management | $76,291 |
| Salary Differential, Library Directors - No operational impact | $17,780 |
| Defer MCC Debt Service payment until 00-01 - No operational impact | $35,000 |
| Consolidate administrative operations of ORSP and Extended Ed - Augmented support to ORSP not required due to synergy created | $30,000 |
| Consolidate Administrative Managers - Library and ESAS (Requires redefinition of CFO Role as it relates to Administrative and Financial functions within Instructional Programs and ESAS) - Library/ESAS may choose another strategy to identify the needed resources | $51,541 |
| Redirect the utilization of part-time faculty resources - Student/faculty ratio can be maintained given new target enrollment without the addition of new faculty dollars. New faculty dollars of $230,000 are, however, being added to Instructional Programs | $80,000 |
| Reduce Provost’s Discretionary Fund - Minimal operational impact | $20,000 |
| Utilize Provost’s 99-00 Departure Tax - Minimal operational impact | $20,000 |
| Utilization of Provost’s Office IDC Funding - Minimal operational impact. Provost’s Discretionary IDC Account currently has a balance of approximately $225,000. $145,000 is expected to be earned on an annual basis | $142,667 |
| TOTAL | $615,607 |
| SURPLUS GENERATED | $7,536 |
Funds from the CSU are not likely to be forthcoming for the items listed below.
Funds for new enrollment will be utilized to support enrollment growth in all areas of the University
| Item | Amount |
|---|---|
| Salary Adjustments/Reclassifications | $ 23,500 |
| Commitment to ORSP | $ 30,000 |
| School of Business Accreditation | $ 30,000 |
| Commitment to School of Education | $ 60,000 |
| TOTAL | $ 143,500 |
| Item | Amount |
|---|---|
| Resignation of SNS Financial AM (Requires redefinition of CFO Role as it relates to Administrative and Financial functions within Instructional Programs and ESAS) | $68,724 |
| Reassignment of Provost’s Office AOA to Student Affairs | $42,260 |
| Transfer Faculty Diversity Program to IDC Funding | $25,000 |
| Surplus from University-Wide Obligation Plan | $7,536 |
| TOTAL | $143,520 |
| Item | Amount |
|---|---|
| Investment in Assessment Activities | $40,000 |
| Instructional Equipment | $500,000 |
| Library Loan Repayment One-Time | $180,000 |
| Library Software, ARS | $450,000 |
| Library Group II Equipment Beyond CSU Allocation | $450,000 |
| New Faculty Needs, School of Natural Sciences | $10,000 |
| CMS Desk Top Replacements | $ ? |
| Faculty Development and Diversity Programs | $ ? |
| Support for Office of Sponsored Programs | $ ? |
Plan being analyzed and developed
Reports regarding the financial status of progress of the land acquisition initiative have been made on the following dates to the following consultative committees. In addition, a letter regarding land acquisition was sent to each employee of the University.
In each meeting and in the letter, updates were provided on the following key items:
| Source | Amount |
|---|---|
| Parking Fees | $810,000 |
| Parking Fines | $100,000 |
| Interest Income | $20,000 |
| TOTAL REVENUE | $930,000 |
| Item | Amount |
|---|---|
| CSU Charges | $ 30,000 |
| Court Charges | $ 25,000 |
| Direct Compensation | $120,536 |
| Direct Operating Expense | $ 24,464 |
| CMS Assessment | $ 15,000 |
| Risk Pool Assessment | $ 20,000 |
| General Fund Assessment | $175,000 |
| Alternate Transportation | $ 10,000 |
| Parking Repairs/Maintenance | $ 25,000 |
| Land Acquisition | $485,000 |
| TOTAL EXPENSE | $ 930,000 |
McGough noted, in his opinion, the attribution of $569,107 in budget reduction to Administration and Finance was seriously misleading. Most of that reduction came from positions that had been in Academic Affairs. In his opinion, the number for Administration and Finance seems to be $151,307. McGough added that it is true, however, that Administration and Finance now must deal with reassigning and paying for the people whose salaries total $305,002. Schlereth responded that this is a complicated issue, but this document is exactly the plan which is being followed and he does not feel it is misleading.
Due to time constraints, items IV-XIII were deferred.
Dennis Harris applauded Dave Powers for bring the Recycling Center under budget in their recent comprehensive bin replacement initiative.
Andy Merrifield asked for more disabled parking in Ives.
Kathryn Crabbe asked Members to emphasize meeting deadlines in Academic Affairs because there are fewer people in the Provost and Deans’ offices.
Eric Carlson asked that a reflector be placed in the Sauvignon "roundabout" because people are not following the intended road.
Schlereth adjourned the meeting at 4:05pm.
CRC Minutes 1999-2000
Updated 2008-01-09
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