Campus Reengineering Committee

Minutes: February 25, 2000

Members Present

• Larry Furukawa-Schlereth, Chair
• Jim Christmann
• Ahmad Hosseini
• Neil Markley
• Gloria Ogg
• Katie Pierce
• Floyd Ross
• Eric Carlson (proxy for Crystal Shrouf)
• Courtney Pastrick
• Alan Murray
• John Bond
• Drew Calandrella
• Edna Nakamoto
• Brian Turner
• Perry Marker
• Mike Kiraly
• Rand Link
• Diane Brown
• Sam Scalise
• Carol Cinquini
• Letitia Coate
• Susan McKillop
• Sam Scalise
• Andy Merrifield
• Lynn McIntyre
• Katharyn Crabbe
• Bernie Goldstein
• Lori Heffernon
• Kitty Merrifield-Salsedo
• Dennis Harris
• Brian Talbot

Members Absent

• Larry Lin
• Phil McGough
• Steve Wilson

Guests Present

• Joyce Suzuki
• Kathleen Spitzer
• Karen Sanders

Approval of the Agenda

Larry Schlereth brought the meeting to order at 12:13 PM. Schlereth asked for a motion to approve the Agenda. Dennis Harris moved and Eric Carlson seconded a motion to approve the Agenda. The Agenda was passed unanimously.

Approval of the Minutes December 17, 1999

Schlereth asked for a motion to approve the minutes of December 17, 1999. Bernie Goldstein moved and John Bond seconded the motion. The minutes were passed unanimously with abstentions from those not in attendance at the December 17, 1999 meeting.

Vice-President's Report

Schlereth informed the members that the cellular antenna study would take place once the Sprint antenna is up. He explained a proposal will come forward regarding emergency phones and asked Carlson to be sure it is forwarded to the Associated Students. A proposal will come forward to address the recent lock issue in the Residential Community. Keyless locks will be proposed which could have implications in the Schulz Center as well. Schlereth reviewed the Administration and Finance objectives for 1999-2000. Schlereth introduced Floyd Ross as the Executive Director of the Green music Center. Ross will splitting his duties between Academic Affairs and Administration and Finance.

Committee Reports

Alternative Transportation

Gloria Ogg explained the bicycle racks should be coming soon.

Exterior Lighting Task Force

Bond reported that the campus walk-through was once again rained out. The walk-through will be rescheduled. Installations and adjustments will be made on issues currently known.

Faculty and Staff Housing

Schlereth informed the Committee that the survey response rate was excellent. He also informed the Committee of the recent tour of the UCI faculty and staff housing.

Student Housing Growth

Neil Markley explained this Committee is on hold until more definite information on growth is available.

CMS

Schlereth explained that Provosts were taking a larger role in CMS planning, especially with the student services piece.

Information Technology Advisory Committee

Sam Scalise explained that the Committee is deciding how to deal with surplus computers. Scalise presented the proposed Disposition of Surplus Computers procedures. Dennis Harris praised the simplicity and clarity of the procedure. He would like to see any available computer advertised so everyone knows it is available. He explained the $200 has a real cost behind it. Lori Heffernon asked if new computers would be subject to the $200 fee. Schlereth explained new computers would not be subject to the fee but a swap involving an old computer would. Jim Christmann suggested tagging ineligible computers as such. He also suggested moving the last bullet of the document up. Carlson suggested giving surplus computers to student organizations. Schlereth explained that legally the state could not give computers to the Associated Students due to its auxiliary status. If the student organization is part of the University, however, this may be possible. Schlereth asked Carlson to bring this issue forward to the IT Advisory Committee.

Campus Financial Affairs

(Please see the 2/25/00 Agenda packet for this document) Schlereth presented the Campus Financial Affairs document as an information item. Due to its meeting schedule, the PBAC has already taken action on the matter.

Recruitment Policy

(Please see the 2/25/00 Agenda packet for this document) Schlereth asked for a motion to approve the Recruitment Policy. Ross moved and Mike Kiraly seconded the motion. Schlereth asked that the Student Union be included in section 11 on page 4. Talbot asked it be noted that the intent of section 3E is that the appropriate administrator only approves the money is available. A vote as taken and the motion passed without opposition and one abstention.

Leave Policy

(Please see the 2/25/00 Agenda packet for this document) Schlereth asked for a motion to approve the Leave Policy. Ross moved and Harris seconded the motion. Harris asked what employees of the Associated Students and Student Union should do if they have a leave issue. Schlereth noted the Associated Students and Student Union would have to make a policy. Rand Link asked that the scope become more clear. Joyce Suzuki said she will work to make this clearer. Discussion ensued. If this policy is passed, Schlereth asked training sessions be conducted to help the Campus understand the policy. Christmann asked that a simple sheet explaining the policy be developed. A vote was taken and the policy was passed unanimously.

Student Greivance Policy

(Please see the 2/25/00 Agenda packet for this document) Schlereth asked for a motion to approve the Student Grievance Policy. Harris moved and Ahmed Hosseini seconded the motion. Carlson feels the CRC cannot approve changes to the policy because it does not have jurisdiction. Since the changes are minor, Merrifield asked that the policy be brought to the Academic Senate as an information item once the they are approved. Schlereth decided the best course of action would be to take the policy to the Academic Senate for approval.

Reconsideration Policy

(Please see the 2/25/00 Agenda packet for this document) Edna Nakamoto presented this item. Schlereth informed the Committee he would like legal counsel on a portion of the document where he has received conflicting counsel. Changes will be made for a second reading.

SIMPLIFY POSTAGE AND TELEPHONE BILLING

Schlereth explained he would like postage and telephone charges to be an off the top item, billed yearly based on average use, and monitored for spikes in usage. Harris asked how postage increases would be handled. Schlereth explained that increases would come off the top based on the percentage of increase. Kiraly feels this proposal has many good points, but fears frugality may disappear. Edna Nakamoto echoes Kiraly’s comments and feels a problem could develop in heavy mailing areas. Carol Cinquini asked that a 3-5 year average be used when figuring rates to be sure the system is fair. Lynn McIntyre noted she must monitor her postage charges because of errors that have been made. She fears over-billings may occur if they are not monitored. Letitia Coate would like to continue to track personal calls as personal calls without reimbursement could be an audit issue. Schlereth does not feel consensus has been reached one way or the other. He will work with staff to try to address some of the issues brought forward.

Items for the Good of the Order

Harris explained some of the new Recycling Center promotional initiatives.

Schlereth adjourned the meeting at 3:55pm.

Minutes prepared by Neil Markley

CRC Minutes 1999-2000
Updated 2008-01-09
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