PRESIDENT’S BUDGET ADVISORY COMMITTEE

Minutes July 6, 2000

MEMBERS PRESENT

STAFF PRESENT

MEMBERS ABSENT:

STAFF ABSENT

GUESTS PRESENT

AGENDA

APPROVAL OF THE AGENDA

Bernie Goldstein brought the meeting to order at 8:08AM. Bill Barnier moved and Victor Garlin seconded a motion to approve the proposed agenda. Andy Merrifield asked that the Agenda be distributed in advance. Larry Schlereth responded that the Agenda packet is not always complete in advance, however the Agenda coversheet should be. Schlereth offered the Agenda coversheet be distributed before the meeting. Merrifield accepted Schlereth’s offer. The agenda was passed unanimously.

APPROVAL OF THE MINUTES

Schlereth asked for a motion to approve the minutes of the May 11, 2000 meeting. Dennis Harris moved and Katharyn Crabbe seconded the motion. The minutes were approved with no "no" votes. Those not present at the May 11, 2000 meeting abstained.

2000-2001 YEAR-END PROJECTED FINANCIAL POSITION

(Please see the July 6, 2000 Agenda packet for this document)

Schlereth presented this item. Merrifield said some of the list looks like wish list items and asked how these items were prioritized. Goldstein responded that the instructional equipment item was listed as a priority based on the Professional Development Instructional Technology survey which was presented to the VPBAC. The Deans also identified this need. Merrifield is concerned with the process rather than the priority list. Goldstein said we should look at the process and refine it.

Phil McGough asked how $2.5 million dollars materialized to pay unfunded items. Schlereth answered that with a $100 million dollar budget it is hard to budget to the last dime and salary savings, etc materialized over the year to pay for it.

Phyllis Fernlund asked if it was typical for enrollment growth dollars to go to projects like the Schulz move. She thought this money typically went to fund extra class sections. Schlereth said the university generally had not received this money in the past. One year we did receive the money and it all went to Academic Affairs. This year’s money saved assessments to the schools. Victor Garlin expressed his concern that the enrollment growth money was being used for the library move and asked why this hadn’t been planned for. Schlereth responded that money hadn’t been set aside for the move. He is trying to impress upon everyone to identify all costs associated with a project before it construction begins.

Dennis Harris informed the Committee that based on the figures in the packet, it looks like $1 million dollars needs to be identified to fund Academic Affairs.

Bill Barnier asked for an overview of the budget to be created. McGough agreed. Schlereth committed to presenting a brief overview at the August 16, 2000 meeting. Schlereth did indicate, however, an overview is included in the budget book. Merrifield does not feel an overview would be incredibly useful as he has seen this before. He would like to see the main costs in a one or two page summary.

Garlin expressed concern on the perceived lessening of affirmative action and diversity of campus. He asked how this should be addressed. Schlereth responded that there is no reduction in commitment by the University to comply with state and federal laws regarding affirmative action. There has been turnover in the position, however it is being filled. Goldstein restated the commitment and said he is working on a number of programs, needing funding, to increase diversity. Garlin feels the University has a long way to go in meeting the demographics of the state and he wanted to be sure the administration is working on this.

Fernlund asked that the new Deans be present for the budget overview presentation. Schlereth asked Barnier for a template he could fill in for an easy to understand presentation. Barnier responded that something similar to the front pages of the "black book" would be fine.

Seda asked if dollars have been identified to fund the Salazar move. Schlereth said this budget is currently being developed and the dollars will have to come from the renovation budget.

FINAL GOVERNOR’S BUDGET: 2000-2001

(Please see the July 6, 2000 Agenda packet for this document)

Schlereth presented this item. Goldstein called attention to the $10 million dollar California Workforce Initiative which would give money for high cost workforce programs.

NON-RESTRICTED NEW REVENUE: 2000-2001

(Please see the July 6, 2000 Agenda packet for this document)

Schlereth presented this item. Schlereth asked Member to communicate that the utilization of funds in Academic Affairs was made by the Provost working with the Deans, not by the CFO. Crabbe asked that the Academic Affairs lottery funded programs be better displayed.

EXTERNAL ENVIRONMENTAL FACTORS

(Please see the July 6, 2000 Agenda packet for this document)

Schlereth reviewed this item. Schlereth said this list was based on his views and have not been approved by any body.

COMMITTEE LOGISTICS

Garlin would like to move the final summer meeting into the semester as many people may be on vacation. Merrifield asked to keep the August meeting. McGough asked the August meeting not be cancelled to ensure timely consultation. The August 16, 2000 meeting will stand.

ITEMS FOR THE GOOD OF THE ORDER

Goldstein adjourned the meeting at 10:20am

Minutes prepared by Neil Markley


PBAC minutes 2000-2001
Updated 2008-01-22
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