PRESIDENT’S BUDGET ADVISORY COMMITTEE

Minutes MARCH 8, 2001

MEMBERS PRESENT

STAFF PRESENT

MEMBERS ABSENT

STAFF ABSENT

AGENDA

APPROVAL OF THE AGENDA

Bernie Goldstein brought the meeting to order at 8:04AM. Goldstein proposed moving item VI, Telecommunications Infrastructure Initiative, to follow item II, Approval of the Minutes. No objections were heard. Dennis Harris moved and Bill Barnier seconded a motion to approve the proposed agenda. The agenda was passed unanimously.

APPROVAL OF THE MINUTES: February 1, 2001

Goldstein asked for a motion to approve the minutes of the February 1, 2001 meeting. Rand Link moved and Lynn McIntyre seconded the motion. The minutes were approved unanimously. Those not in attendance for the February 1, 2001 meeting abstained.

Larry Schlereth introduced Rick Ludmerer, newly appointed Senior Director for Risk Management. Though Ludmerer will not be a Member of the PBAC, Schlereth felt it important that he attend this meeting to get a feel for the work of the PBAC and to meet the various Members. Schlereth announced that Catherine Nelson will be attending Spring PBAC meetings as a proxy for Andy Merrifield.

CALIFORNIA UTILITY CRISIS — SSU BUDGET IMPLICATIONS

(Please see the March 8, 2001 Agenda Packet for this document)

Schlereth explained that the high prices in natural gas have created a deficit in our utility budget. Over the next two years, self-sustaining funds could be subject to a charge-back increase that will more accurately reflect the cost of services (including utilities). This year's increase will be approximately $.50 per square foot with an additional $.20 per square foot next year. These increases would help offset the impact to the general fund. The general fund, however, will still have to absorb $420,000 this year and $600,000 next year to fund its portion of the deficit. Schlereth is hopeful that the State will cover the shortfall for the current year, however is not optimistic. The Governor feels this year's deficit can be offset through conservation, however this campus has already taken major conservation initiatives and does not feel we can continue to bridge the gap in this manner. Schlereth asked the Committee to consider whether the deficit should be split between the self-sustaining funds and the University. He feels not splitting the deficit could be considered the gifting of public funds.

LIKELY CSU MANDATES AND SSU UNIVERSITY-WIDE ITEMS

(Please see the March 8, 2001 Agenda Packet for this document)

Schlereth reviewed items which will need to be absorbed by the University for the 2001-2001 fiscal year. Faculty Members expressed concern regarding the cost overruns of the Salazar renovation project. These Members would like to see better planning in the future. Schlereth agrees, however the realities of how the Department of Finance allocates funds make it difficult to complete a project without added expense. Dennis Harris asked if non-essential items have been cut from the project's budget. Schlereth responded that he believes they have. He added that more could be cut, however it would begin to affect the project's program. Schlereth informed Members that if the Governor does not fund the utility deficit, no new money would be allocated to fund direct instruction next year. If the utility deficit is funded, money should flow to direct instruction for enrollment growth. Victor Garlin noted that the CFA has been lobbying for funding of the utility deficit.

TELECOMMUNICATIONS INFRASTRUCTURE INITIATIVE

(Please see http://www.sonoma.edu/it/tii/ for presentation details)

Michel Davidoff, Director of Network Telecommunication Services, presented Sonoma State University’s plan for implementing the CSU funded Telecommunications Infrastructure Initiative. Schlereth indicated that the money for this project is here, or is only days away from arriving. Rick Luttmann asked if any offices would be affected by the need for larger telecom closets. Deborah DuVall explained that no offices would be affected. Larger closets will be achieved through use of mechanical rooms and janitor closets. DuVall added that our campus is lucky, other campuses have needed to use office space for these closets. Phyllis Fernlund asked if the project planning had taken faculty growth into account. Davidoff stated that planning had taken current numbers into account. DuVall added that large offices would come with two jacks, to accommodate growth. Schlereth noted that this project would refresh current buildings on campus. Schulz, Salazar, and new buildings, however will not included as they are assumed to be state-of-the-art. Melinda Barnard expressed concern that hidden costs will appear in this project that the campus will have to absorb in the coming years. She pointed to recently completed projects which have had unanticipated costs associated with them. Eric Carlson asked that future Summer Orientation tour leaders be equipped with wireless technology so future students could observe this new potential. Schelreth noted that our campus is very lucky to be included in the first phases of this project given our advanced network. He feels this project is being funded at this time due to the hard work of Dr. Armiñana and his relations with the CSU Chancellor’s Office.

FOUNDATION ACCOUNTS AND SPECIAL ALLOCATIONS

(Please see the March 8, 2001 Agenda Packet for this document)

Due to time constraints, Schlereth asked Members to review this item before the next meeting.

ITEMS FOR THE GOOD OF THE ORDER

Goldstein adjourned the meeting at 9:52pm

Minutes prepared by Neil Markley


PBAC minutes 2000-2001
Updated 2008-01-22
afd.webcontact@sonoma.edu