Non-Contract Car Rental and Financial Responsibility

In the event state employees rent from a non-contract company such as Hertz and an at-fault accident occurs, the employee and his/her department or agency may be legally responsible for all damages (bodily injury, death, and property damage) sustained by others as well as property damage to the rental vehicle.

Rental Car Contracts

 The State of California has entered into a contract with two commercial car rental companies. They are identified as Primary and Secondary Vendors in the following table. Daily and weekly rates are effective January 1, 2006 through December 31, 2008. The Primary Vendor is Enterprise Rent-A-Car for all government travel. In the event that the Primary Vendor is unable to provide service, the Secondary Vendor must be used. Vanguard Car Rental USA is the Secondary Vendor and is the parent company of Alamo and National Car Rental.


Approved Car Rental Companies
Company Corporate I. D. Daily Rate Telephone
Primary Vendor:
Enterprise		 NACA055
$32.39
 (866) 788-7053
Secondary Vendor:
Vanguard Car Rental USA		 N/A  N/A  N/A 
Alamo 191259
$33.90
 (800) 732-3232
National 5400321
$33.90
 (800) 227-7368

SSU employees are required to use one of the companies listed above when traveling on University business. Please request the "State Contract Rate" when making your reservation. It is important to give the corporate identification number to ensure proper rate and insurance coverage for the rental. Rates will include unlimited mileage, provided the car is returned to the renting location or other drop point authorized by the company at the time of pickup. The maximum rate incorporates the rental of the vehicle, itemized list of airport access fees, vehicle license fees, State, City and County or local surcharges and $250,000 insurance protection per occurrence for bodily injury and property damage combined. Sales tax and refueling charges are not included in the rate. Employees should not agree to purchase insurance and will not be reimbursed for insurance charges.

Rates quoted will not be subject to blackout dates and do not require a minimum rental period. If the Company provides a vehicle not included in the contract or authorizes a different rate, the terms and the conditions of this Agreement will nevertheless apply. The rental agency may periodically decrease or increase rates below this maximum. The current rate shall be quoted to the state traveler at the time of reservation. The rates listed above are applicable nationwide excluding New York City.

Not all rental companies honor the contract for rentals outside of California. When making reservations, please ask if the rental company will honor the State Contract Rate. Do not agree to purchase the collision damage waiver.

If none of the above listed companies can provide vehicles in a specific location, employees may seek the services of a non-contract company. Again, do not purchase the collision damage waiver as you will not be reimbursed. Adequate justification for use of a non-contract company will be required on travel expense claims to obtain reimbursement.

Drop Charges and One-Way Rental Information

State travelers must notify the renting company when a vehicle cannot be returned to the renting location as specified in the rental agreement. One-way Drop Charges will apply.

Weekly Rate

Weekly rate for the contract companies is six times the daily rate.

Local Car Rental Prices (As of Spring 2006)

Agreement has been reached with Enterprise Rent-A-Car for rentals that originate from and return to the campus (trips previously covered by the campus vehicle pool). The following chart reflects the pricing structure currently in place with the local office of Enterprise Rent-A-Car. These rates are valid for University business travel only.

Local Enterprise Rates
Class/Size of Vehicle Daily Rate Weekly Rate
Mid-Size/Intermediate: 5 seat belts
$32.39
$194.34
Full-Size: 5-6 seat belts
$39.49
$236.94
Mini-Van: 7 seat belts
$43.49
$260.94
FWD/Sport Utility Vehicle: 5-6 seat belts
$46.49
$278.94

Note: These prices are subject to change and do not include sales tax or California Vehicle License Fee.

This agreement includes the following: