RENTAL CAR CONTRACTS
The State of California has entered into a contract with two commercial car rental companies named below. Daily and weekly rates are effective January 1, 2006 through December 31, 2008. The primary car rental vendor is Enterprise Rent A Car for all government travel. In the event that the primary vendor is unable to provide service, the secondary vendor must be used. Vanguard Car Rental USA is the secondary vendor and is the parent company of Alamo and National Car Rental.
In the event state employees rent from a non-contract company such as Hertz and an at-fault accident occurs, the employee and his/her department or agency may be legally responsible for all damages (bodily injury, death, and property damage) sustained by others as well as property damage to the rental vehicle.
The only acceptable method of payment will be the State of California American Express Government Card. Making changes to the method of payment when the car is returned is prohibited. Cash, personal checks and personal credit cards are not authorized forms of payment for the contract commercial car rental rates.
| Company | Corporate I.D. No. | Daily Rate | Telephone |
|---|---|---|---|
Primary Vendor: Enterprise |
NACA055 | $32.39 | (866) 788-7053 |
Secondary Vendor: Vanguard Car Rental USA |
|||
| Alamo | 191259 | $33.90 | (800) 732-3232 |
| National | 5400321 | $33.90 | (800) 227-7368 |
SSU employees are required to use one of the companies listed above when traveling on University business. Please request the "State Contract Rate" when making your reservation. It is important to give the corporate identification number to ensure proper rate and insurance coverage for the rental. Rates will include unlimited mileage, provided the car is returned to the renting location or other drop point authorized by the company at the time of pickup. The maximum rate incorporates the rental of the vehicle, itemized list of airport access fees, vehicle license fees, State, City and County or local surcharges and $250,000 insurance protection per occurrence for bodily injury and property damage combined. Sales tax and refueling charges are not included in the rate. Employees should not agree to purchase insurance and will not be reimbursed for insurance charges.
Rates quoted will not be subject to blackout dates and do not require a minimum rental period. If the Company provides a vehicle not included in the contract or authorizes a different rate, the terms and the conditions of this Agreement will nevertheless apply. The rental agency may periodically decrease or increase rates below this maximum. The current rate shall be quoted to the state traveler at the time of reservation. The rates listed above are applicable nationwide excluding New York City.
Not all rental companies honor the contract for rentals outside of California. When making reservations, please ask if the rental company will honor the State Contract Rate. Do not agree to purchase the collision damage waiver.
If none of the above listed companies can provide vehicles in a specific location, employees may seek the services of a non-contract company. Again, do not purchase the collision damage waiver as you will not be reimbursed. Adequate justification for use of a non-contract company will be required on travel expense claims to obtain reimbursement.
DROP CHARGES/ONE-WAY RENTAL INFORMATION
State travelers MUST notify the renting company when a vehicle cannot be returned to the renting location as specified in the rental agreement. One-way Drop Charges will apply.
WEEKLY RATE
Weekly rate for the contract companies is six times the daily rate.
LOCAL CAR RENTAL PRICES (AS OF SPRING 2006)
Specialty vehicles and mini vans are now available at contract rates from Enterprise in Rohnert Park.
Agreement has been reached with Enterprise Rent-A-Car for rentals that originate from and return to the campus (trips previously covered by the campus vehicle pool). The following chart reflects the pricing structure currently in place with the local office of Enterprise Rent-A-Car. These rates are valid for University business travel only.
| CLASS/SIZE OF VEHICLE | DAILY RATE | WEEKLY RATE |
|---|---|---|
| Mid-Size/Intermediate: 5 seat belts | $32.39 |
$194.34 |
| Full-Size: 5-6 seat belts | $39.49 |
$236.94 |
| Mini-Van: 7 seat belts | $43.49 |
$260.94 |
| FWD/Sport Utility Vehicle: 5-6 seat belts | $46.49 |
$278.94 |
Above prices are subject to change and do not include sales tax or California Vehicle License Fee. This agreement includes the following:
- Delivery/pick-up of vehicles to the campus (48-hour notice recommended)
- Collision Damage Waiver and $250,000 liability coverage
- 24-hour roadside assistance
- Requirement that drivers must be employees of the campus (paid or official volunteer)
- Requirement that drivers be licensed and at least 21 years of age
- No additional charge for drivers 21-25 years of age
- Unlimited mileage except for caps on monthly rates of 3000
- Refueling at pump rate if returned with less than full tank
- Payment accepted via departmental CCP or American Express Government Card