SSU A&F - EH&S, Contract Safety Language

Contract Specifications for Campus Projects

The following contract language subjects are for use by Facilities and CPDC Project Managers. Simply cut from here and paste into your document.

Safety

Confined Space Entry

Use the following text if the contractor will beentering manholes, vaults, boilers, vats, or other confined spaces.

Cranes, Derricks and Hoists

Use the following text if the contractor will be using cranes, derricks, or hoists on this project.

Excavation and Trenching

Use the following text if the contractor excavate or trench deeper than five (5) feet.

Excavation and Trenching Text

(a) All work shall be done in accordance with Title 8, California Code of Regulations, Sections 1539- 1543. Contractor shall use support systems, sloping and benching systems and other systems of protection against cave-ins for excavation over 4 feet in depth. Contractor shall provide for means of access to and egress from excavations, protect employees from exposure to vehicular traffic, falling loads, hazardous atmospheres, water accumulation, and unstable structures in and adjacent to excavations. 

(b) A competent person must inspect the trench and protective systems daily before the start of work and through-out the day as conditions change. Competent person is defined as one who must demonstrate: 
• Knowledge of the provisions pertaining to excavations, trenches and earthwork.
• Knowledge of soil analysis as required in the provisions pertaining to excavations, trenches and earthwork.
• Knowledge of the use of protective systems.
• Authority to take prompt corrective action on the job as conditions warrant.
• Ability to recognize and test for hazardous atmospheres.

Fall Protection

Use the following text if the contractor will work at heights above seven and a half (7½) feet.

Fall Protection Text

FALL PROTECTION

(a) Approved personal fall arrest, personal fall restraint or positioning systems shall be worn by Contractor personnel whose work exposes them to falling in excess of 7.5 feet from the perimeter of a structure, unprotected sides and edges, leading edges, through shaftways and openings, sloped roof surfaces steeper than 7:12, or other sloped surfaces steeper than 40 degrees not otherwise adequately protected under the provisions of 8 CCR 1669 et seq. 
		
(b) Contractor supervisors will complete a written certification record showing the name and signature of the employee, date(s) of the training, signature and name of the competent person performing the training. Retraining will be performed when the competent person believes that the employee’s knowledge is inadequate or there is a change in the fall  protection system or requirements.

Fall protection training programs will train the employee in the procedures to be followed to minimize these hazards. The employee will be taught to:
• Recognize fall hazards
• Understand when fall protection is required
• Understand what actions are required to determine structural integrity of the working surface
• Recognize when overhead protection is required, including barrier
• requirements for upper and lower levels
• Perform the inspection of the fall protection equipment and system
• Use fall protection equipment
• Identify attachment points and tie-off configurations
• Understand limitation of the fall protection system
• Handle and store personal fall protection equipment

(c) A pre-job briefing will be conducted by the competent person(s) before each event where personal fall protection equipment is used. At a minimum, the pre-job briefing will include the following information:
• Review of personal fall protection inspection criteria
• The nature of the fall hazard in the work area
• Method of access/egress, and the associated precautions
• Location of attachment points for each employee
• Proper installation of barriers to control the area above and below the work area, including overhead protection

(d)  Fall arrest devices (i.e., body harnesses, lanyards, and SALA blocks) will be controlled by the contractor, cognizant manager/supervisor, or designated competent person. Duties will include:
• Proper storage
• Inspection and retirement
• Maintenance of inspection records

(e) Safety belts will not be used for fall protection.

Hot Work

Use the following text if the contractor will use ignition sources or open flames as part of this project.

Hot Work Text

HOT WORK

(a) Contractor personnel shall follow required practices and procedures necessary to protect employees from fire and explosion hazards associated with hot work as defined in 8 CCR 6777. Contractor shall evaluate each work area and determine if it is safe to introduce a source of ignition. Sources of flammable vapors shall be monitored and controlled or sources of ignition not introduced in these areas. Suitable fire extinguishing equipment shall be readily available in the area where hot work is performed. 

(b) Contractor shall issue signed, written, and numbered hot work permits before a source of ignition is used. These permits shall be issued to the Project Manager at the beginning of each day that hot work is performed. Contractor makes representation that all of the required actions identified in 8 CCR 6777 have been completed when a hot work permit is issued.

Lockout/Tagout

Use the following text if there will be hazardous energy sources that willneed to be isolated and controlled; e.g. electrical, pheumatic, mechanical, gravitational.

Reclaimed Water

Use the following text if reclaimed water will be utilized or the reclaimed water system will be tapped into; e.g. fire suppression, dual plumbed buildings, irrigation.