Personal Protective Equipment Policy

for SSU employees

RESPONSIBILITIES

SPECIFIC PROCEDURES


3.0 DEFINITIONS

3.1 PERSONAL PROTECTIVE EQUIPMENT (PPE)

Personal Protective Equipment includes any equipment that is required for employees to perform their job in a safe manner as specified in applicable occupational safety and health regulations. PPE does not include cloth uniforms, lab coats, hand lotion, sunscreen, baseball caps, or other equipment that is not mandated by regulation.

3.2 DURABLE EQUIPMENT

Durable PPE items include, but are not limited to:

3.2 DISPOSABLE EQUIPMENT

Disposable PPE equipment includes all articles that are not listed as durable equipment and are designed for one-time or limited use. Examples are:

3.3 EMPLOYEES

Employees include regular faculty and staff (full and part time); paid or volunteer student employees. Employees do not include volunteers or interns that do not work under the immediate direction of an SSU appropriate adminstrator.

4.0 RESPONSIBILITIES

4.1 ENVIRONMENTAL HEALTH & SAFETY

a. Develop, implement and maintain the Personal Protective Equipment Program as directed by the Senior Director for Human Services.

b. Issue Personal Protective Equipment to employees required to use the PPE.

c. Ensure that PPE Order Forms have the appropriate administrator's signature

d. Track all PPE issued to individual employees.

4.2 DEANS, DIRECTORS, DEPARTMENT HEADS

a. Ensure that each supervisor adheres to these procedures.

4.3 DEPARTMENT SUPERVISORS

a. Identify potential hazards associated with each assigned job task.

b. Ensure that SSU employees under their direct supervision properly use, store, and maintain issued personal protective equipment.

c. Assure that necessary training and physical exams will take place prior to the employee being assigned to wear respirators or other PPE that requires training.

4.4 EMPLOYEES

a. Complete PPE Order Forms for equipment that is deemed necessary by immediate supervisor or EH&S personnel.

b. Maintain durable PPE in good condition.

c. Return durable PPE to EH&S when requesting replacements.

d. Dispose of significantly contaminated disposable PPE in EH&S provided hazardous waste containers (e.g. solvent and paint covered gloves into red solvent contaminated debris containers).

5.0 SPECIFIC PROCEDURES

5.1 PPE ISSUE

a. Employees will obtain blank PPE Order Forms, fill out requested PPE, then obtain the signature of their appropriate administrator.

b. Employees will bring the completed PPE Order Forms to the EH&S PPE Storage Room for issuance. If replacement of durable PPE is requested, the employee will return the old item before a new one can be issued.

c. Prior to issuing new equipment, EH&S staff will:

(i) Check that the appropriate administrator has signed their PPE form.

(ii) Ask the employee if they have received the necessary physical exams and proper training.

(iii) For durable equipment, request return of said item before replacing.

(iv) For disposable equipment, check the quantities of PPE previously issued to that employee in the alphabetical PPE Issue File.

(v) Fill requested PPE order with available stock items.

5.2 SPECIAL ORDERS

a. Employees may request special needs items by identifying the specific PPE they need to perform their job and completing the "PPE Special Order Form."

b. EH&S will then choose one of the following:

(i) Approve the request and order the selected items from the EH&S Budget.

(ii) Deny the request based on current items in stock offering the same level of protection for the specific task. This will be noted on the Special Order Form as "Special Order Denied. Supervisor's Option to Purchase."

The employee then has the option to use the stock items or appeal to their appropriate administrator to prepare a requisition and order the item from their budget. If the supervisor denies the request, the employee is responsible for obtaining and using the stock item.

(iii) Deny the request with recommendation for supervisor to purchase the requested items. This option is typically selected when, in the opinion of EH&S, the special order request is not mandated by law but would serve overall PPE policy initiatives.

(iv) Deny the request without recommendation for supervisor to purchase requested items.

c. Need based special order items generally recognized by EH&S include all items listed on the PPE Order Form as Special Order and prescription safety glasses,

5.3 EQUIPMENT ISSUE SUMMARIES

a. Appropriate administrators may request an equipment issue summary for any employee enrolled in the PPE program. EH&S will then provide a copy of PPE order forms or a summary of PPE orders filled over any specified time period.

5.4 EQUIPMENT USE AUDITS

a. EH&S may audit the individual use and/or need for issued PPE or special order requests.

b. Appropriate administrators may request that EH&S perform a PPE audit and issue the results of those findings.

c. At a minimum, the PPE audit will include:

(i) An equipment issue summary for that employee, including special orders.

(ii) An overview of the tasks that require use of issued or special ordered equipment.

(iii) An assessment of maintenance and storage practices currently employed to preserve durable equipment.

(iv) Other recommendation pertinent to PPE procurement, use, and storage.