Forms

Recruitment

Applicant Authorization and Release Form (doc)

Applicant release of employment information for reference checks.

Confidentiality Agreement (doc)

Must be signed by all members of a staff recruitment search committee.

Position Description (doc)

Position description template

Recruitment Report (doc)

Summary of recruitment activity to be completed and approved before a job offer is made.

Staff Requisition Form (doc)

Must be completed prior to the start of a recruitment. Instructions are provided for your assistance.

Staff Transactions

Classification Review Request (doc)

For employees represented by CSUEU and APC only.

In-Range Progression Review Request (doc)

For employees represented by CSUEU only. For additional information, please review the Guidelines.

Labor Cost Distribution

Required to change the distribution of labor cost for an existing appointment.

Position Description

Position description template. A position description Checklist is provided for your assistance.

Staff Requisition Form (doc)

Must be completed to make changes to an employee’s position including emergency hire, reclassification, pay increase, reappointment, reassignment, time base change, etc. Instructions are provided for your assistance.

Emergency Hire and Short Term Appointment Application for Staff Employment (doc)

For Emergency Hire positions, Short Term appointments, Special Consultants, and Casual Workers. An online application is required for all positions posted on the Sonoma State University Job Opportunities page.

Student Assistant Employment

Application for Student Employment (doc)

Required for all new student assistants.

Student Employment Form (doc)

Must be completed to make changes to a student assistant’s employment including hire, salary change, etc.

Student Assistant Evaluation (doc)

Optional evaluation form to be used to document requested pay increases or as a tool to provide feedback on performance.

Departing Employees

Campus Clearance (doc)

Must be completed prior to the scheduled last day worked.

Departing Employee Information (doc)

Must be completed within 24 hours of verbal or written notice.

Department Clearance Form (doc)

Must be completed when transferring departments within the campus.

Recognition

Staff Excellence Award Nomination (doc)

Applause Award Nomination Form

Other

Fingerprinting Live Scan Request Form (doc)

Procedures are provided for your assistance.

Independent Contractors Review Form (doc)

Employee Services provides initial review before departments may contract with an individual as an independent contractor.

Non-Faculty Volunteer Appointment (doc)

For non-faculty who are serving as CSU Volunteers.

POI System Access Request Form (doc)

Used to request SSU system access for volunteers, interns, independent contractors and other non-employee positions when access is required to fulfill services.

Associated Students

Associated Students Professional Staff Employment Application (doc)