Staff Excellence Award Program

Program Outline

The Sonoma State University Staff Excellence Award is intended to recognize outstanding service by staff members. The Excellence Award will be awarded to two employees per year. In order to be eligible for consideration, employees must have one year (12 months or more) of University employment, as well as meet the described criteria. A committee, consisting of a cross-section of the campus, will review the nominations and make a recommendation to the President. The recipients will be honored at the annual Staff Appreciation event in May.

Who is Eligible

Criteria Description

Staff Excellence Award recipients will have made a significant impact on the University through outstanding dedication, competence, exceptional performance, excellent service to students, and ingenuity, as demonstrated by one or more of the following:

Awards Advisory Committee

The Advisory Committee consists of a diverse group of full-time staff employees who have been employed at the University a minimum of two years. Vice Presidents will select the representatives for their area to serve on this committee. The number of committee members will be determined by the eligible divisional population.

How to Nominate a Staff Member

Nominations will be accepted during the annual nomination period.

Steps for nominating:

  1. Complete the nomination form (doc). Give specific examples of nominee's outstanding service in the areas listed on the nomination instrument. Nominators may only nominate one person per cycle.
  2. Route the nomination form to Employee Services, Salazar 2078, where it will be reviewed for eligibility. The form will then be routed to the Appropriate Administrator and Vice President for signature, who may add comments prior to its return to Employee Services.

Responsibilities

Nominator

Complete and submit the nomination form, then route the form to Employee Services. Give specific examples of the nominee’s outstanding service. Clarify or provide additional information regarding the nomination as requested by the Appropriate Administrator, Vice President, Employee Services, or committee members.

Appropriate Administrator and Vice President

Review the nomination. If there are questions regarding the nomination, clarify with the nominator or Employee Services. Sign the form and return to Employee Services. The Appropriate Administrator and Vice President may add comments prior to sending the form to Employee Services, for review by the committee.

President

Will review the Awards Advisory Committee recommendations, make the final determination and approve the awards.

Awards Advisory Committee

The committee will meet together a minimum of one time per year to make their recommendation (April/May). Committee members will be responsible for reviewing all nominations in Employee Services and making their selections prior to the full committee meeting. Selections provided by individual committee members will be considered confidential.

The committee will clarify information on the nominations as necessary, select their finalists based on the rankings, and forward their recommendations through Employee Services to the President.

Committee members will maintain confidentiality in all aspects of the awards process. Committee members will use only information provided on the nomination form for making their ranking decision.

If a committee member accepts a nomination for the award, a replacement will be selected by the appropriate Vice President.

Employee Services

Provides overall coordination, support, and training of Awards Advisory Committee members. Establishes the nomination period deadline, distributes announcements and nomination forms, verifies a commendable work record of the nominee, receives nomination forms and routes for signature, and holds signed nomination forms for review by committee members. Employee Services serves as an ex-officio, non-voting member of the Awards Advisory Committee.

Awards

Recipients of the Excellence Award receive: