General Information and Policies

Admission

Welcome to the Sonoma State University School of Extended Education! No formal admission procedures are required for Extended Education courses, except for the Paralegal Program, the Conflict Resolution Certificate Program, and the Legal/Court Interpreter Program. All students must meet the prerequisites of each individual course. Prerequisites for specific courses are stated in each course description. Failure to meet course prerequisites cannot be accepted as justification for a refund of fees. If you are interested in formal admission to SSU, contact the Admissions Office for information at 707/664-2778.

Audit Policy

SSU does not allow an audit option for any course.

Canceled Courses

Full refunds are issued for courses canceled for any reason. Checks require one month for bank clearance prior to refund.

Credit Information

Courses listed in this catalog offer four types of credit to meet your academic needs:

• Special session credit is completely transferable and may be applied toward most degree requirements (excluding residency requirements) at SSU or other CSU campuses.
  
  
• Extension Academic Credit: You may apply up to 24 units of Extension credit toward a baccalaureate degree and up to nine units toward a master’s degree, subject to SSU academic department approval. Students should consult other colleges directly for their Extended Education credit policy.
  
  
• CEU credit: “Continuing Education Units” are offered for various professional development courses and are designated “800” (e.g. PSY 800). CEUs are used when employers, relicensure agencies, school districts and other authorities require a specified number of hours of noncredit study for career advancement. You are awarded one CEU for each 10 hours of class participation. CEUs are not accepted for academic credit and do not apply toward degree programs or meet teaching credential requirements.
  Note: 100% attendance is required; no partial credit for continuing education courses is given.
  
  
• Noncredit: Courses with a department number of “NC” (e.g. PSY NC) are available for general interest but do not award academic or continuing education units. These courses are intended for personal enrichment. You will not receive a grade report or verification of course completion.

Credit for Professional Relicensure

• Attorneys: SSU is approved as a Provider of continuing education for attorneys and paralegals (MCLE) by the State Bar of California, #5358. SSU Extended Education certifies that these activities conform to the standards for approved education activities prescribed by the rules and regulations of the State Bar of California governing minimum continuing legal education. See Paralegal Program and Conflict Resolution sections for courses designated for relicensure credit.
• Licensed Psychologists: Licensed Psychologists: SSU no longer offers official CE for Psychologists as of March 21, 2009.
• MFTs and LCSWs: SSU is approved as a Provider of continuing education for MFTs/LCSWs by the California Board of Behavioral Sciences, #PCE 240. See Conflict Resolution, Counseling and Psychology for courses designated for relicensure credit.
• Nurses: SSU is approved as a Provider of continuing education for Nurses by the California Board of Registered Nursing, #CEP169. See Counseling, and Psychology for courses designated for relicensure credit.

Debts Owed to the University

Extended Education does not accept registration from students with financial obligations to the University. To assure acceptance of registration, please clear all University obligations prior to registration.

Dishonored Checks

A $20 fee is charged for any dishonored check (insufficient funds, closed account or stop payment). The amount of the original dishonored check plus the $20 fee and a $25 late fee becomes a financial obligation to the University. Students who have not cleared their financial obligation by the end of the semester will have a hold placed on their records and may not receive transcripts or future University services. If the obligation continues to appear on University reports, the student’s name will be submitted to the Franchise Tax Board. The state then has the authority to withhold amounts owed to the University from any tax refund to which the student may be entitled.

Disqualification

Students who are disqualified from the University for academic or administrative reasons, and students who have applied for admission to SSU and whose admission has been denied, are not eligible to enroll in Extended Education academic courses (i.e., special sessions, Open University and extension academic credit). If students register and their status is found to be disqualified, there will be no refund of fees and no exceptions to this regulation.

Fee Subsidies

Students whose fees are to be paid by an agency please file an agency authorization with Extended Education, or submit one with the registration form.

Financial Aid

Financial assistance may be available to extension students who are concurrently enrolled in at least six units of regular University coursework, MA in Psychology candidates, MS-CES candidates, Liberal Studies Degree Completion candidates, MA in Interdisciplinary Studies candidates, Post Masters Art Therapy Certificate candidates, Post Masters FNP Certificate candidates, Paralegal Program, and Accounting Certificate Program candidates. Further information may be obtained by calling the Financial Aid Office at 707/664-2389 between 8am-4pm, Monday-Friday.

California’s Eligible Training Provider List (ETPL) was established in compliance with the Workforce Investment Act (WIA) of 1998. The purpose of the ETPL is to provide customer-focused employment training for adults and dislocated workers. Qualified students wishing to enroll in the certificate programs offered through the School of Extended Education may be eligible under the provisions of the Act. For more information, contact the Local Workforce Investment Act Office nearest you. A list of offices may be found at http://www.edd.ca.gov/Jobs_and_Training/LWIA_Listing.htm.

Fees

All courses offered through Extended Education are entirely self-supporting. Fees for noncredit and CEU courses vary. SSU Extended Education fees are approved by the President under authority from the Board of Trustees of the California State University, and are subject to change. As appropriate, base unit fees are adjusted to accommodate additional course expenses.

Fees per Academic Unit:

MA in Psychology Programs:

Depth Concentration	$525
Humanistic Concentration	$265
Organization Development	$490

Other Programs:

MA in Interdisciplinary Studies		$375
MS Computer & Engineering Science		$500
Liberal Studies Degree Completion Program		$325
FNP Certificate Program		$400
Base fee per Special Session unit		$400
Project Continuation		$250
Extension credit courses		$165
BA Liberal Studies (Napa)		$270
MA Spanish		$365
Open University Lecture/Discussion		$198
	Nursing Department: fee per unit	$211
	School of Science & Engineering Laboratory: Fee per unit	$211
Contract Credit Academic unit		$55
Check return for any cause		$20
Late Fee		$25

Grade Reports/Transcripts

All academic and CEU grades are on file in the Office of Admissions & Records (707/664-2778) where they are posted on your permanent record. No grades are offered for noncredit classes.

Official transcripts of work completed at SSU may be obtained from the Registrar, Sonoma State University. Call the Office of Admissions & Records at 707/664-2778 for instructions on how to request a transcript by mail. If the transcript is to show results of the current semester’s work, the request should specify “End of Semester Transcript.” Please allow six weeks after the end of semester for grades to appear on your transcript.

Grades

• Letter grades (A-F) are received for academic credit courses unless the course is taken for Credit/No Credit. Some academic courses are available for letter grade only, others for CR/NC. You should check with the instructor to determine if the course(s) for which you are registering can be taken on a CR/NC basis.
  
• The Credit/No Credit (CR/NC) option is available in some classes at the discretion of the instructor. Instructors will discuss attendance, participation and other requirements for grade and/or CR/NC. In a course where CR/NC grading is optional, students must indicate the desire to be graded on a CR/NC basis at the time of registration and may not change from letter grade to CR/NC status after the first class meeting.
• I (incomplete): At the initiation of yourself or the instructor, an incomplete grade (I) may be assigned when you are unable to complete the course requirements within the official period of the course. An incomplete must be made up within one calendar year from the end of the course.
• Continuing Education Unit (CEU) classes receive only CR/NC, not letter grades. A grade of CR signifies attendance for all class hours.
• Audit: SSU does not allow an audit option for any course.

Non-Discrimination Policy

The University and its auxiliary organizations (Academic Foundation, Associated Students, Enterprise Corporation, and Student Union) do not discriminate on the basis of age, race, sex, creed, color, religion, sexual orientation, Vietnam Era Veteran’s status, or disabling condition in admissions, access and/or employment in its programs and activities. No person shall, on the basis of age, race, sex, creed, color, religion, sexual orientation, Vietnam Era Veteran’s status, or disabling condition, be excluded from participation in, denied the benefits of, or otherwise subjected to discrimination in any of the University’s programs or activities. Inquiries may be directed to the Employee Relations and Compliance Services Office, 707/664-2281.The full text of the University’s Nondiscrimination Policy is available at http://sonoma.edu/uaffairs/policies/discrimination.htm

Papers and Assignments

Papers, assignments or class projects are held in the Extended Education office for 30 days only.

Refund Policy

Please familiarize yourself with the regulations that govern refunds and withdrawals from Extended Education coursework. Students must officially request refunds by completing and signing a Class Drop and Refund Request form in the School of Extended Education Office, or by faxing a request to 707/664-2613. To drop by phone, call (707) 664-2394. Requests for refunds of fees are accepted only during the current session. The effective date of a refund request is the day the completed “Class Drop and Refund Request Form” is received by Extended Education. If you drop a course which has not been canceled and apply for a refund, a portion of the fee is refunded according to the following schedules:

Refund Schedule: Extension Course

• All fees are refunded if you drop prior to the day of the first class meeting.*
• On or after the day of the first class meeting, fees are partially refunded when Class Drop and Refund Request forms are received before 25% of the course time has elapsed. Please refer to the application of this policy as detailed below:
• For classes consisting of 4 meetings or less, no refund is given.
• For classes consisting of 5, 6, 7 or 8 meetings, you will receive 65% of the fees collected if you drop before the day of the second class meeting. On or after the day of the second class meeting, no refund is given.
• For classes consisting of 9, 10, 11 or 12 meetings, you will receive 65% of the fees collected if you drop before the day of the third class meeting. On or after the day of the third class meeting, no refund is given.
• For classes consisting of 13, 14, 15 or 16 meetings, you will receive 65% of the fees collected if you drop before the day of the fourth class meeting. On or after the day of the fourth class meeting, no refund is given.
• It is your responsibility to ensure that all course prerequisites are met prior to registering for a class. Failure to meet course prerequisites cannot be accepted as justification for a refund.
• You can expect to receive your refund check within four to six weeks from the date your request is received. Credit card accounts cannot be credited; refunds are issued by check only.

*This is Friday for a course that begins Saturday, Sunday or Monday.

Refund Policy: Online Courses

Once you log on to the course, no refund is available.

Refund Schedule: Special Sessions

If you are considering dropping a class, you should contact Extended Education at 707/664-2394 immediately to see if any refund is available. The amount of refund is dependent upon when the course is dropped through the School of Extended Education. In the event of a canceled class, a full refund is given.

• For university courses all fees are refunded if you drop prior to the day of the first class meeting.*
• On or after the day of the first class meeting fees are refunded according to the following schedule. For classes conducted during a two, three, four, five-week session or longer:
• On or after the first day of class* 65% of fees collected will be refunded until 25% of the course time has elapsed.
• After 25% of course time has elapsed. No refund.
• You can expect to receive your refund check within four to six weeks.
• Credit Card accounts cannot be credited; refunds are issued by check only.

For classes conducted during a one week session or less: No refund.

*This is Friday for a course that begins Saturday, Sunday or Monday.

Social Security Number Usage

Students are required to provide the University with their correct social security numbers (individual taxpayer identification numbers) pursuant to the authority contained in Section 41201, Title 5, California Code of Regulations, and Section 6109 of the Internal Revenue Code. The Internal Revenue Service requires the University to file information returns that include the student’s social security number and other information such as the amount paid for qualified tuition, related expenses and interest on educational loans. That information is used to help determine whether a student, or a person claiming a student as a dependent, may take a credit or deduction to reduce federal income taxes. Students who do not have a social security number at the time of enrollment will be required to obtain a social security number and submit it to the University within 60 days. Failure to furnish a correct social security number may result in the imposition of a penalty by the Internal Revenue Service.

Tax Credit

If you are enrolled in an eligible degree or certificate program or are taking courses to acquire or improve job skills, you may qualify for a Hope Scholarship or Lifetime Learning Tax Credit. The Hope Scholarship tax credit is available only to students in their first two years of postsecondary education who are enrolled at least half-time in an eligible program. The Lifetime Learning tax credit is available to students at all educational and enrollment levels who are enrolled at an eligible educational institution. The tax credits are based on the amount of qualified tuition and fees, less grants and other tax-free educational assistance, and the taxpayer’s modified adjusted gross income. Hope credits apply to fees paid after December 31, 1997, and the Lifetime Learning credit applies to fees paid after June 30, 1998. Consult IRS Publication 970 or your tax preparer for additional information.

Campus Services

Bookstore

The Bookstore is your one-stop for textbooks, supplies, apparel and merchandise. The Bookstore is located between The Commons and the P.E. Building. Hours: Monday through Thursday, 7:45am-6:30pm, Friday 7:45-4:30pm, Saturday, 11am-4pm, Closed Sunday. Hours are subject to change. Textbooks and merchandise are available through the campus Bookstore or online at http://sonoma1.bkstore.com/bkstore/content. Items purchased through the web can be shipped or held for pickup at the Bookstore.

Disability Services for Students

Disability Services for Students (DSS) assures equal access to the University for students with disabilities. The DSS is located in Salazar 1049. To receive accomodation services students must register with the DSS, complete an intake form and provide appropriate medical verification of the disability in advance of the services requested. If you have any questions or need any services, drop by or phone 707/664-2677 (voice) or 664-2958 (TDD).

Parking Information

A daily parking permit ($2.50) is required M-Th, 6 a.m. - 10 p.m. and 6 a.m. - 5 p.m. on Fridays, except holidays. Daily permits are not valid in reserve lots. Some permit machines accept quarters only.

Parking lots A and D south are for reserved permit 24 hours per day, Monday-Friday. These two parking lots are open to the public on weekends without a fee.

Prospective SSU Students

For more information, please contact Outreach Services at Salazar Hall 1010 or call 707/664-3029.

Sonoma Film Institute

Throughout the year the Sonoma Film Institute presents a variety of fine films, commercial and underground efforts, classics and recent releases. All screenings take place in Warren Auditorium, Ives Hall. For current and upcoming offerings call 707/664-2606.

SSU American Language Institute

SSALI is a pre-university program providing instruction in English for people from all over the world. The program welcomes students, professionals, and others interested in mastering American English in order to meet academic, social and job-related needs. Participants range from those who speak little English when they arrive to others who may only need to improve their language skills prior to enrolling in an English-speaking university. To receive a brochure on this program, call the Sonoma State American Language Institute at 707/664-2742.

Student Health Services

Students enrolled in courses that either

a) give SSU academic credit;
b) are part of an SSU Extended Education degree completion, Nursing FNP, Psychology MA, ITDS MA or other Post Bachelor’s Degree program; or
c) are part of the SSU Paralegal Program may utilize the SSU Student Health Center on a modified fee basis.

SSU Student Health Center medical services are directed toward the prevention, diagnosis, and treatment of acute and subacute illnesses and injury and are limited to the regular hours of operation and staffing of the Student Health Center. Call 707/664-2921 for details and/or an appointment.

Transportation

Sonoma State University actively encourages the use of alternate transportation for environmental reasons and because campus parking spaces are at a premium. Suggested alternatives are:
Bus—Sonoma County Transit provides regular service to and from the University. Route maps available at the Dept. of Public Safety, Verdot Village. Bicycle—Bike racks are available throughout the campus and in the residential community parking lot.

University Library

The University Library, located in the Jean and Charles Schulz Information Center, offers a variety of research services for the SSU community.
Our Web site: http://libweb.sonoma.edu provides access to online resources, including our Snoopy catalog and a wealth of information about the library, events and lists of new materials. Please call 707/664-2595 for additional information. Extended Education students enrolled in courses for academic credit have regular library privileges in accordance with library policies and procedures. When presented with other identification, the Extended Education library card may be used to obtain library services. Library cards are available from the Extended Education office.

Campus Map

Link to Campus Maps: http://www.sonoma.edu/university/maps.shtml

Parking Information

A daily parking permit ($2.50) is required M-Th, 6 a.m.-10 p.m. and 6 a.m.-5 p.m. on Fridays, except holidays. Daily permits are not valid in reserve lots. Some permit machines accept quarters only.

Reserved parking is located in Parking lots A, D, and on Juniper Lane 24 hours per day, Monday-Friday. Reserved parking requires a “Reserved” decal. These parking lots are open to the public on weekends without a fee.

For more detailed information see the University Web site at: http://www.sonoma.edu/ps/parking/

How To Register

Register by Mail

Select desired classes from the listing in this catalog. The registration form provided allows you to register for four courses. Use photocopies for additional course registrations. Fill out and mail in the registration form with full payment made payable to Sonoma State University. You are encouraged to register early in order to assure a place in the class. If your registration is received after a class is full or has been canceled, you will be notified by telephone or mail.

Register by Phone

You may register by phone with a credit card; call 707/664-2394.

Register by FAX

You can register for Extended Education classes with your FAX machine. Using a typewriter or black ink pen, complete the registration form, compute your fees, indicate your credit card number, expiration date and cardholder name and FAX the form to us at 707/664-2613. The FAX machine is on 24 hours a day. Registration has never been easier!

Walk-in Registration

You may register in person at Extended Education, located in Stevenson Hall, room 1012 or, if space is still available, at the first class meeting.

Web Registration

To register online with a credit card visit www.sonoma.edu/exed Click on Apply/Enroll, then Application Forms, and select Extended Education Registration.

Registration Process

To complete the registration process and be assured of a place in course(s), you need to follow the procedures below. Please remember that you must fully complete the registration form or you cannot be registered in your class(es).

If you have any problem completing the form, please call 707/ 664-2394. For registration purposes your social security number is required pursuant to the authority contained in the California Administrative Code. Without a social security number it is impossible to process your grade(s) on your official SSU records.

Enrollment Policy

Enrollments are accepted in order of receipt of completed registration forms and payment. Enrollment is not complete until both your registration form and payment are received by Extended Education.

Payment

Fees can be paid with check or money order made payable to Sonoma State University, or with VISA, MasterCard, American Express or Discover cards by providing the appropriate information on the registration form. Students wishing to pay cash must come to Extended Education in Stevenson Hall, room 1012 between 8:30am and 4pm so that payment can be processed through the University Customer Service Center.
A standard SSU late fee of $25 is charged for registration after the day of the first class meeting with the exception of Open University courses. See the General Information section for information and policies. Registration and payment (with a late fee) will be accepted until 25% of class time has elapsed.

Confirmation

You will receive confirmation of your registration by mail if time permits; if you have not received confirmation by the day of the first class meeting, please attend class.

Cancellations and Refunds

Extended Education makes every effort to reach students to notify them ahead of time of any course changes or cancellations. If you are concerned about possible cancellations or changes in courses, or must travel long distances to attend, please call Extended Education for information at 707/664-2394. Please report directly to the first class meeting at the scheduled time. Course locations, including any possible changes, are posted on the bulletin board outside Extended Education, Stevenson 1012. If, at the first class meeting, there is not a sufficient number of students to assure continuance of the class, the class will be canceled and all fees will be refunded.

Clothing

For your comfort, please wear layered clothing, as heating and cooling conditions may vary.