Registration Information
Winter Intersession 2013-14
December 16 - January 9, 2014
- Classes run between: Monday, December 16 - Friday, December 20, 2013
- Holiday break will be: December 24 - January 1
- Classes continue: Thursday, January 2 - Thursday, January 9, 2014
This page, "Registration Information," informs you of registration dates, times and deadlines, enrollment limits, refund policies, immunization requirements, and more.
IF YOU WANT TO LEARN HOW TO...
- acquire your Seawolf ID and Password
- log on
- view your registration time
- check your status (holds and more)
- access other online services (view personal class schedule, change your address, view accounting detail, and more)
- search the schedule of classes
- and ENROLL
...GO BACK TO THE BASICS
Registration and Payment Information
Open Registration Enrollment Online via MySSU: October 8 - December 9, 2013
LATE REGISTRATION:
December 10 - 18, 2013
Students enrolling during late registration: Registration is in-person and payment is due at time of enrollment.
Students who registered online will be dropped for non-payment, Tuesday, December 10.Late Reg/Add/Drop (No appointment) in-Person at the School of Extended & International Education, Stevenson Hall 1012 or fill out the online registration form and bring it in or fax to 707.664.2613.
Drop & Refund Information
- 100% refunds granted if classes are dropped by Dec. 15 (no "w")
- 65% refunds granted Dec. 16 - 18
- No refunds granted beginning Dec. 19 (Census)
NOTE: Pick up a petition form in person at the School of Extended & International Education, Stevenson Hall 1012.
Holds
Before your date/time to register, check to see if you have any holds. Some holds must be cleared before you will be allowed to register. Holds can be viewed online once you login. Visit detailed instructions regarding viewing holds for more information.
| Hold Name | Contact | Call/email/in person |
|---|---|---|
| Administrative Academic Disqalification | Admissions & Records | records.admissions@sonoma.edu |
| Academic Disqualification | Admissions & Records | records.admissions@sonoma.edu |
| Administrative Disqualification | Student Affairs | 664-2838 |
| Advising Hold | Your Major Department | or Advising Ctr/EOP Dept. |
| EOP Hold | EOP/Academic Advising | 664-2427 |
| Expelled | Student Affairs | 664-2838 |
| Exit Interview | Financial Services | 2nd Floor Salazar Hall |
| Financial Aid Hold | Financial Aid | Salazar 1000 |
| Foreign Insurance | International Students Services | 664-2582 |
| Hepatitis B Hold | Admissions and Records | 664-2778 |
| HS Subject Req | Admissions and Records | 664-2778 |
| Housing Notification Reqd | Student Housing | 664-2541 |
| Measles Hold | Admissions and Records | 664-2778 |
| Missing Document | Admissions and Records | 664-2778 |
| Nursing Loan | Financial Services | 2nd Floor Salazar Hall |
| Outstanding Balance 1 | Customer Services | 664-2308 |
| Outstanding Keys | Customer Services | turn in or renew key |
| Orientation Hold | Orientation & Family Programs | 664-4464 |
| Perkins Loan | Financial Services | 2nd Floor Salazar Hall |
| Remediation Enrollment Block | Admissions and Records | records.admissions@sonoma.edu |
| Suspended | Student Affairs | 664-2838 |
| Tuberculosis Hold | Student Health Center | 664-2921 |
| WEPT Hold | Writing Center | 664-4402 |
| Hold Name |
|---|
| EPT (English Placement Test) |
| ELM (Entry Level Math Exam) |
| Financial Aid Check Hold; This hold is automatically removed, no contact available |
| Solomon Restriction |
Registration Assistance for Students with Disabilities
For persons needing adaptive technology access, the Assistive Technology Lab (AsTech) is located in the Schulz 1058 within the 24-hour Computer Lab. Computer stations with accessible software are also available on the second and third floors of the library.
Students may contact the Disability Services for Students (DSS) office at 707-664-2677 (Voice), 707-664-2958 (TTY), or disability.services@sonoma.edu.
Drop/Withdraw Procedures
Petitions to drop late must be for "serious and compelling" reasons with Faculty approval. Serious and compelling reasons include (but are not limited to):
- An extended absence due to a verifiable accident, illness, or personal problem serious enough to cause withdrawal from the university;
- An extended absence due to a death in the immediate family;
- A necessary change in employment status which interferes with the student's ability to attend class. This change in employment status must be verified in writing by the students employer.
The following situations would not fall under the intent of "serious and compelling":
- Failure to attend class, complete assignments, or take a test;
- Dissatisfaction with course material, instructional method, or instructor;
- Class is harder than expected;
- Pressure of other classes, participation in social activities, or simple lack of motivation;
- Change of major.
Immunization Requirement
Students are required to provide the University with proof of immunization from measles, mumps, rubella, (MMR) and from Hepatitis B. If you have not filed your proof of immunization, be sure to submit it to the Student Health Center before your scheduled registration appointment.
Financial Aid Information
There is no financial aid funds specifically for Winter Intersession. You may wish to defer your intersession fees based on your Spring financial aid award, you must have enough financial aid to cover Spring mandatory registration charges, the fee for your Intersession class, and if you live on campus, your January 1 housing payment. The Use of Financial Aid to defer fees approval form must be filled out and submitted to exed.financialoffice@sonoma.edu or in person to the School of Extended and International Education Office. You will receive notification via email whether you have been approved or denied deferment of your Intersession fees. If you are denied, your Winter Intersession class fees must be paid by December 6, 2013 or you may be dropped from your class/es. Click here to fill out the financial form.
Utilize 2013-14 Financial Aid for Summer 2014
If you think you may not have used up your full Direct Loan or Pell Grant
eligibility in the Fall 2013 and Spring 2014 semesters, email the
Financial Aid Information Specialists at finaid@sonoma.edu
or stop by the Financial Aid Counter in Salazar 1000 to find out if you
have financial aid available to help pay your Summer registration
charges.
DIRECT LOAN
If you have unused Direct Loan
eligibility, you must be registered for summer classes and have
submitted the Summer 2014 Direct Loan Request Form no later than 14 days
prior to the payment due date for your summer session.The Direct Loan Request form will be available when Summer registration begins. Please note: To receive a Direct Loan disbursement during Summer term, you must
be enrolled at least half-time. All sessions of enrollment are counted
toward the half-time requirement, which is 6 units for all students
except 4 units for master's candidates.
PELL GRANT
Students who attended full-time both Fall 2013 and Spring 2014 semesters (12 or
more units each semester) do not have unused Pell Grant eligibility for
Summer. If you were not full-time both Fall and Spring and are
determined to have unused Pell Grant eligibility for Summer, you must be
registered for summer classes no later than 14 days prior to the
payment due date for your summer session. (No request form is required
for summer Pell Grant determination.)
NOTIFICATION OF ELIGIBILITY FOR SUMMER FINANCIAL AID
We will send a response to your Seawolf email account at least 7 days
prior to your payment due date to inform you of your financial aid
options. If you are not eligible for enough financial aid to pay your
full summer course fees, you must pay the difference by the published
due dates.
Refund/Cancellation Regulations
Refund or cancellation of fees is calculated based on the student's total withdrawal date. Full refunds/cancellations will occur only if the student withdraws from all classes prior to the first day of instruction. After that date, refunds/cancellations will be pro-rated up through 25% of the intersession after which no refunds will be granted.
Foreign and non-resident tuition and miscellaneous course fees are applicable to this policy as well as mandatory registration fees.
First semester Enrollment Reservaton Deposits are 50% refundable if requested in writing by May 1st and non-refundable thereafter.
Helpful Registration Hints
- Some restricted classes require permission to register. Contact the department for this permission.
- Be patient. The web response may be slow.
- Periodically review your class schedule for possible changes (cancelled/relocated class, time change, etc.)
Fee Information
All courses offered through Extended Education are entirely self-supporting. Fees for noncredit and CEU courses vary. SSU Extended Education fees are approved by the President under authority from the Board of Trustees of the California State University, and are subject to change. As appropriate, base unit fees are adjusted to accommodate additional course expenses.
If fees are not received by these dates, you may be dis-enrolled (dropped from your classes.) Students dis-enrolled for nonpayment of fees will not be reinstated. If you have a completed financial aid package in an amount sufficient to cover your fees, you do NOT have to pay fees by stated deadlines, and you will NOT be dis-enrolled. Your fees will be automatically deducted from your financial aid award. There are four options to pay fees:
- Online: Log onto SSU's portal and navigate as follows: Self Service/Campus Finances/Make Payment
- By phone, with a credit card (707-664-2394)
- In person at Extended Education (Stevenson Hall Room 1012)
- By mail to the address indicated below - please include your SSU ID number
Be sure to allow extra time if you are sending your payment through the mail. U.S. and campus mail processing time may take as much as an additional week.
Mail payment to:
Sonoma State University
Extended Education, Stevenson 1012
1801 East Cotati Avenue
Rohnert Park, CA 94928