Registration Information
Winter Intersession 2012-2013
This page, "Registration Information," informs you of registration dates, times and deadlines, enrollment limits, refund policies, immunization requirements, and more.
IF YOU WANT TO LEARN HOW TO...
- acquire your SeawolfID and Password
- log on
- view your registration time
- check your status (holds and more)
- access other online services (view personal class schedule, change your address, view accounting detail, and more)
- search the schedule of classes
- and ENROLL
...GO BACK TO THE BASICS
When to Register
- Open Registration (NO appointment) Oct. 15 - Dec. 13 ONLINE
- Late Reg/Add/Drop (NO appointment) Dec. 14 - 19 In-Person
Important Deadlines
Last day to...
- drop with full cancellation/refund of fees is December 14.
- add, drop, or register late is December 19.
- petition to add is December 19.
- drop with a "w" is December 19.
- change grading basis is December 19.
- totally withdraw from a class is December 19.
- petition to withdraw from a class is December 19.
NOTE: Pick up a petition form in person at the School of Extended Education.
Holds
Before your date/time to register, check to see if you have any holds. Some holds must be cleared before you will be allowed to register. Holds can be viewed online once you login. Visit detailed instructions regarding viewing holds for more information.
| Hold Name | Contact | Call/email/in person |
|---|---|---|
| Administrative Academic Disqalification | Admissions & Records | records.admissions@sonoma.edu |
| Academic Disqualification | Admissions & Records | records.admissions@sonoma.edu |
| Administrative Disqualification | Student Affairs | 664-2838 |
| Advising Hold | Your Major Department | or Advising Ctr/EOP Dept. |
| EOP Hold | EOP/Academic Advising | 664-2427 |
| Expelled | Student Affairs | 664-2838 |
| Exit Interview | Financial Services | 2nd Floor Salazar Hall |
| Financial Aid Hold | Financial Aid | Salazar 1000 |
| Foreign Insurance | International Students Services | 664-2582 |
| Hepatitis B Hold | Admissions and Records | 664-2778 |
| HS Subject Req | Admissions and Records | 664-2778 |
| Housing Notification Reqd | Student Housing | 664-2541 |
| Measles Hold | Admissions and Records | 664-2778 |
| Missing Document | Admissions and Records | 664-2778 |
| Nursing Loan | Financial Services | 2nd Floor Salazar Hall |
| Outstanding Balance 1 | Customer Services | 664-2308 |
| Outstanding Keys | Customer Services | turn in or renew key |
| Orientation Hold | Orientation & Family Programs | 664-4464 |
| Perkins Loan | Financial Services | 2nd Floor Salazar Hall |
| Remediation Enrollment Block | Admissions and Records | records.admissions@sonoma.edu |
| Suspended | Student Affairs | 664-2838 |
| Tuberculosis Hold | Student Health Center | 664-2921 |
| WEPT Hold | Writing Center | 664-4402 |
| Hold Name |
|---|
| EPT (English Placement Test) |
| ELM (Entry Level Math Exam) |
| Financial Aid Check Hold; This hold is automatically removed, no contact available |
| Solomon Restriction |
Registration Assistance for Students with Disabilities
For persons needing adaptive technology access, the Assistive Technology Lab (AsTech) is located in the Schulz 1058 within the 24-hour Computer Lab. Computer stations with accessible software are also available on the second and third floors of the library.
Students may contact the Disability Services for Students (DSS) office at 707-664-2677 (Voice), 707-664-2958 (TTY), or disability.services@sonoma.edu.
Drop/Withdraw Procedures
Students will be able to add and drop classes online Oct. 15-Dec. 13 online. Late drops will be accepted in-person Dec. 14-19. Late adds will be accepted Dec 17-19 via petition with faculty approval.
Petitions to drop late must be for "serious and compelling" reasons. Serious and compelling reasons include (but are not limited to):
- An extended absence due to a verifiable accident, illness, or personal problem serious enough to cause withdrawal from the university;
- An extended absence due to a death in the immediate family;
- A necessary change in employment status which interferes with the student's ability to attend class. This change in employment status must be verified in writing by the students employer.
The following situations would not fall under the intent of "serious and compelling":
- Failure to attend class, complete assignments, or take a test;
- Dissatisfaction with course material, instructional method, or instructor;
- Class is harder than expected;
- Pressure of other classes, participation in social activities, or simple lack of motivation;
- Change of major.
Immunization Requirement
Students are required to provide the University with proof of immunization from measles, mumps, rubella, (MMR) and from Hepatitis B. If you have not filed your proof of immunization, be sure to submit it to the Student Health Center before your scheduled registration appointment.
Information for Financial Aid Recipients
If you register between October 15 and December 7, fees are due December 7. If you register after December 7, fees are due at the time of registration. By completing this form you are stating an intention to use a portion of your Spring 2013 financial aid award to pay for Winter Intersession fees.
In order to defer your Intersession fees based on your Spring 2013 financial aid award, you must have enough financial aid to cover Spring mandatory registration charges, the fee for your Intersession class, and if you live on campus, your January 1 housing payment.
You will receive notification via email whether you have been approved or denied deferment of your Intersession fees. If you are denied, and you registered between October 15 and December 7, your Winter Intersession class fees must be paid by December 7, 2012 or you may be dropped from your class/es. If you register after December 7 and are denied, your Winter Intersession fees must be paid upon notification of denial or you may be dropped from your class/es.
If you are approved you are responsible to confirm you have met all disbursement requirements for your financial aid funds. If you are unsure, contact Financial Aid at finaid@sonoma.edu.
If for any reason you become ineligible for financial aid after a deferment has been approved, you are personally liable for the amount outstanding for your Winter Intersession fees. Please be aware that should a student or former student fail to pay a fee or a debt owed to the University, the University may "withhold permission to register, to use facilities for which a fee is authorized to be charged, to receive services, materials, food or merchandise, or any combination of the above from any person owing a debt" until the debt is paid (see Title 5, California Code of Regulations, Sections 42380 and 42381).
Refund/Cancellation Regulations
Refund or cancellation of fees is calculated based on the student's total withdrawal date. Full refunds/cancellations will occur only if the student withdraws from all classes prior to the first day of instruction. After that date, refunds/cancellations will be pro-rated up through 25% of the intersession after which no refunds will be granted.
Foreign and non-resident tuition and miscellaneous course fees are applicable to this policy as well as mandatory registration fees.
First semester Enrollment Reservaton Deposits are 50% refundable if requested in writing by May 1st and non-refundable thereafter.
Helpful Registration Hints
- Some restricted classes require permission to register. Contact the department for this permission.
- Be patient. The web response may be slow.
- Periodically review your class schedule for possible changes (cancelled/relocated class, time change, etc.)
Fee Information
All courses offered through Extended Education are entirely self-supporting. Fees for noncredit and CEU courses vary. SSU Extended Education fees are approved by the President under authority from the Board of Trustees of the California State University, and are subject to change. As appropriate, base unit fees are adjusted to accommodate additional course expenses.
You may register for classes before paying your registration and course fees. The deadline to pay fees:
- Register October 15 - December 7: Fees due December 7.
- Register December 8 - 13: Students are required to pay online at time of enrollment.
- Register December 14 - 19: Fees due at time of registration.
If fees are not received by these dates, you may be disenrolled (dropped from your classes.) Students disenrolled for nonpayment of fees will not be reinstated. If you have a completed financial aid package in an amount sufficient to cover your fees, you do NOT have to pay fees by stated deadlines, and you will NOT be disenrolled. Your fees will be automatically deducted from your financial aid award. There are four options to pay fees:
- Online: Log onto SSU's portal and navigate as follows: Self Service/Campus Finances/Make Payment
- By phone, with a credit card (707-664-2394)
- In person at Extended Education (Stevenson Hall Room 1012)
- By mail to the address indicated below - please include your SSU ID number
Be sure to allow extra time if you are sending your payment through the mail. U.S. and campus mail processing time may take as much as an additional week.
Mail payment to:
Sonoma State University
Extended Education, Stevenson 1012
1801 East Cotati Avenue
Rohnert Park, CA 94928