The School of Extended and International Education Offers University Credit for Professionals
If your organization offers professional development courses, programs, or conferences, consider offering extra value to your students with transcripted credit through the Contract Credit Program.
Simply submit a proposal (see below) outlining your activities and the basis of award of credit, following the credit guidelines, along with instructor qualifications. Upon approval, you can offer academic credit and/or continuing education units, which students may use for their career or academic goals.
Proposal Process Back to Top
Please follow instructions carefully. Incomplete information may result in delays.
New Course Proposals
New course proposals will first be reviewed by the SEIE Curriculum Committee for completeness of information supplied and compliance with the general criteria. Upon approval, a suitable course number will be determined and the proposal will be forwarded to the appropriate Department(s) for signature.
We need at least six-eight weeks for a new course to be approved before publicity mentioning credit is disseminated to your prospective students. During the process, you may be asked to submit additional information or to make changes to bring your proposal into compliance with guidelines.
New course proposals should include:
- A completed Course Proposal Form with:
- Instructor contact information, including brief biography
- Offering agency, if any
- Course information, including brief description
- Schedule, time, and location
- Type of credit requested
- A narrative describing class objectives
- Instructor resume or vita
- A draft of the syllabus and class schedule
- List of Course handouts (provide examples of up to 3)
Academic credit proposals should also include a draft of the syllabus, including:
- Learning objectives
- at least one reading
- Assignments: what students will be doing to earn credit, such as writing a paper, taking a test, keeping a journal, or developing lesson plans. This activity must be related to stated objectives.
Repeat Course Proposals
Courses which have already been approved may be offered again without the need for reapproval unless there are substantial changes in content or delivery. If this is the case, please follow the New Course Proposals process above.
Allow at least four weeks for your course to be scheduled.
To schedule a class again, we will need:
- The Course Proposal Form
- Course description
- Schedule of activities
- If a different instructor is offering the course, their resume or vita
Credit Guidelines Back to Top
Courses may be offered for academic credit, continuing education hours (CEU) or both. Credit is awarded for instructional time only; breaks, meals, conference registration, or other non-instructional time is not included. Both types of credit are recorded by the University and transcripts may be requested.
Keep these criteria in mind as you design your course:
Academic credit may be counted toward a degree and is the preferred type of credit for professional development coursework for teachers.
- Lecture classes: each academic semester unit requires 15 hours of class time and 30 hours of supporting work outside of class.
- Activity or laboratory classes, such as art or science: 30 instructional hours and 15 out-of-class hours.
- These hours are exclusive of registration, orientations, breaks or meals.
- Students must complete an assignment demonstrating they understand the theoretical base(s) of course content.
- Contract classes are graded on a Credit/No credit basis.
- Up to 24 units of Extended Education academic credit may be applied toward a baccalaureate degree as elective credit. Students wishing to receive credit for major, minor, or certificate requirements should speak with an advisor.
- Up to 9 units may be applied toward a master's degree, upon approval of the program's advisor.
Continuing Education Units (CEU)
A CEU is a measurement of professional growth and development often applied in situations where the instructional time does not meet the 15-hour requirement for academic credit, or when a certain number of hours of continuing education are required to fulfill relicensure requirements for professionals such as nurses, counselors, psychologists and attorneys.
- According to ANSI/IACET standards, for each hour of class time, .1 (1/10th) CEU is granted. By this calculation, a 10-hour session would grant 1 CEU and a 3-hour workshop would yield .3 CEUs.
- A decimal fractional part of a CEU may be awarded when appropriate. For example, a workshop that meets for 11 hours is eligible to grant 1.1 CEU.
- Participants must attend the full number of instructional hours in order to be granted credit.
- Out-of-class work is not generally required.
- CEU credit does not count as academic credit and cannot count toward a degree.
Logistics Back to Top
Student fees are low because SEIE is not compensating the instructor. Fees cover only the cost of offering transcripting service.
- Effective Jan 2016
Academic Contracts $65 per unit CEU Contracts CEU Unit Value Student Fee 0.1 to 0.5 $60.00 0.6 to 1.0 $65.00 1.1 to 1.5 $70.00 1.6 to 2.0 $75.00 2.1 to 2.5 $80.00 2.6 to 3.0 $85.00 3.1 to 3.5 $90.00 3.6 to 4.0 $95.00 4.1 to 4.5 $100.00 4.6 to 5.0 $105.00 5.1 to 5.5 $110.00 5.6 to 6.0 $115.00 6.1 to 6.5 $120.00 6.6 to 7.0 $125.00 7.1 to 7.5 $130.00 7.6 to 8.0 $135.00 8.1 to 8.5 $140.00 8.6 to 9.0 $145.00 9.1 to 9.5 $150.00 9.6 to 10.0 $155.00
- Returned check fee for any cause: $20
Please familiarize yourself with the SEIE Drop and Refund Policies.
All courses are graded Cr/NC
Frequently Asked Questions Back to Top
How soon before workshops and/or conferences begin should I propose my contract course?
For new courses, after approval is granted. For repeated courses, right away.
My course was approved before. Can I just offer it again?
University record-keeping protocols require a complete Course Proposal Form each time a course is offered. You may just copy the materials used before if there have been no substantial changes.
What is required of the "instructor of record"
The instructor of record is the person who takes responsibility for administering a Contract Credit course. This person is usually the main instructor, but may be a representative of the agency or organization sponsoring the course. Responsibilities include:
- Overseeing the course proposal process
- Serving as the communication link with SEIE
- Registering students on site and returning registration forms with payment to SEIE within five days of start of class
- Reviewing assignments for academic credit
- Administering course evaluations to participants and returning to SEIE
- Completing a grade roster as requested by SEIE's Registration Specialist
Will I be paid by SEIE to offer this class?
No, the Contract Credit program exists only to supply transcripted acknowledgement of an approved activity students participated in. The low course fee covers only the costs associated with setting this up in our system and issuing the transcript. If you would like to offer a course through SEIE and be compensated as instructor of record, you may use the regular course proposal process.
What about publicity/promotion?
Publicity/promotion is handled solely by the sponsoring agency. We recommend your checking with us for appropriate wording for your publicity.
How do I register participants?
A registration packet is mailed to the instructor or designee when the course is approved. Extended Education registration forms must be completed and returned to the SEIE office with payment to the instructor no later than five days after the first meeting.
What is the difference between academic credit and continuing education units/hours?
The Continuing Education Unit (CEU) is a measurement of professional growth and development and does not count toward a degree. CEUs are most often used for professional relicensure requirements for nurses, counselors, psychologists and attorneys, among others. .1 CEU is granted for each hour of class time. Academic credit classes require 15 hours per unit, and specific requirements must be met. See Credit Guidelines.
How do I assign grades?
After the end of the course, the SEIE Registration Specialist will contact you regarding Cr/NC grades for each student who has registered.
How do my students get transcripts?
By filling out the transcript request form that is included in the instructor packets. In the semester the class is offered, they should return it with their registration form to SEIE.
After the end of that semester, they can send the form directly to the University's Records Office to the address on the form.
Please note that due to University processing protocols, grades are posted at the end of each semester and students should check the box to hold the transcript for final grade.
My conference is over, but I have been approached by several participants who would now like to receive credit. Are late registrations accepted?
No, late registrations are not accepted. All participants wanting credit must register before the end of the conference/course.