Contract Credit

The School of Extended and International Education Offers University Credit for Professionals

Types of Credit - Fees and Drop/Refunds Policy - Frequently Asked Questions

If your organization offers professional development courses, programs, or conferences, you may be able to offer extra value to your students with transcripted credit through the Contract Credit Program.

Proposal Process

All proposed courses must meet University guidelines. The Contract Credit proposal packet, available from Karen Fischer, Contract Credit Coordinator, outlines these required components.

Please note that we need at least one month before publicity mentioning credit is disseminated to your prospective students in order to secure appropriate approvals and enter course information into our system. Missing documents could result in delays in processing.

Prospective instructors must provide:

  • A completed course proposal form with:
    • Instructor contact information, including brief biography
    • Offering agency, if any
    • Course information, including brief description
    • Schedule, time, and location
    • Type of credit requested
  • A narrative describing class objectives and content in outline form
  • A draft of the syllabus and class schedule
  • Instructor resume or vita
  • For academic credit classes: the syllabus must include at least one reading and a short statement of what students are required to do, outside class time, for credit. This can include, but is not limited to, writing a paper, taking tests, keeping a journal, or developing lesson plans. This activity must be related to stated objectives.

When your complete proposal packet has been received, we will forward it to the appropriate SSU academic department for review and approval. When approval is received, a registration and evaluation packet will be mailed directly to the person indicated on the proposal form.

Types of Credit

Courses may be offered for academic credit, continuing education hours (CEU) or both. Both are recorded by the University and transcripts may be requested.

Keep these criteria in mind as you design your course:

Academic Credit

Academic credit may be counted toward a degree and is the preferred type of credit for professional development coursework for teachers.

  • Lecture classes: each academic semester unit requires 15 hours of class time and 30 hours of supporting work outside of class.
  • Activity or laboratory classes, such as art or science: 30 instructional hours and 15 out-of-class hours.
  • These hours are exclusive of registration, orientations, breaks or meals.
  • Students must complete an assignment demonstrating they understand the theoretical base(s) of course content.
  • Most contract classes are graded on a Credit/No credit basis.
  • Up to 24 units of Extended Education academic credit may be applied toward a baccalaureate degree as elective credit. Students wishing to receive credit for major, minor, or certificate requirements should speak with an advisor.
  • Up to 9 units may be applied toward a master's degree, upon approval of the program's advisor.
Continuing Education Units (CEU)

A CEU is a measurement of professional growth and development often applied in situations where the instructional time does not meet the 15-hour requirement for academic credit, or when a certain number of hours of continuing education are required to fulfill relicensure requirements for professionals such as nurses, counselors, psychologists and attorneys.

  • For each hour of class time, .1 CEU is granted. For example, a 3-hour workshop would yield .3 CEUs, a 10-hour session would grant 1 CEU.
  • A decimal fractional part of a CEU may be awarded when appropriate. For example, a workshop that meets for 11 hours is eligible to grant 1.1 CEU.
  • Participants must attend the full number of instructional hours in order to be granted credit.
  • Out-of-class work is not generally required.
  • CEU credit does not count as academic credit and cannot count toward a degree.

Fee Information

Contract Credit per Academic unit $55
CEU fee varies depending on hours; minimum $30
Check return for any cause $20

Drop/Refunds Policy

Drop/Refunds policies can be found in our Drop/Refunds section. Please familiarize yourself with the policies pertinent to the classes for which you or your course participants register.

Frequently Asked Questions

How soon before workshops and/or conferences begin should I propose my contract course?

One month prior to publicity.

My course was approved before. Can I just offer it again?

University recordkeeping protocols require a complete proposal form each time a course is offered. You may just copy the materials used before if there have been no substantial changes.

What is required of the "instructor of record "?

The instructor of record is the person who takes responsibility for administering a Contract Credit course. This person is usually the main instructor, but may be a representative of the agency or organization sponsoring the course. Responsibilities include: overseeing the course proposal process and serving as the communication link with Extended Education; registering students on-site and forwarding registration forms with checks to Extended Education; reviewing and grading assignments for academic credit; administering course evaluations to course participants and returning to Extended Education; completing and mailing grade rosters by the posted deadline.

What about publicity/promotion?

Publicity/promotion is handled solely by the sponsoring agency. We recommend your checking with us for appropriate wording for your publicity.

How do I register participants?

A registration packet is mailed to the instructor or designee when the course is approved. Extended Education registration forms must be completed and returned with payment to the instructor at the first meeting. The instructor mails the packet to the Extended Education Registrar immediately after collecting registration forms and payment.

How do I administer grades?

Grade rosters are mailed to the instructor or designee before, or at the end of class. Instructor records a credit/no credit or letter grades for academic units.

What is the difference between academic credit and continuing education units/hours?

The Continuing Education Unit (CEU) is a measurement of professional growth and development and does not count toward a degree. CEUs are most often used for professional relicensure requirements for nurses, counselors, psychologists and attorneys, among others. .1 CEU is granted for each hour of class time. Academic credit classes require 15 hours per unit, and specific requirements must be met.

Academic credit may be counted toward a degree and is the preferred type of credit for professional development coursework for teachers.

My conference is over, but I have been approached by several participants who would now like to receive university credit. Are late registrations accepted?

No, late registrations are not accepted. All participants wanting university credit must register before the end of the conference/course.