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Financial Services

Forms - Finance

You may need Microsoft Word, Excel or Adobe Acrobat to open linked forms.

Wireless Device Policy Information
Form Purpose
Wireless Device for Business Use A copy of the SSU Wireless Device Policy.
Request for Wireless Device Expense Allowance Form to submit request for expense allowance for wireless device/plan.

 

Accounts Payable
Form Purpose
AP/PO_Inquiry Directions for AP/PO General Inquiry
204 Form
Required form for all vendors. Links to State of California form "Payee Data Record".
Direct Pay Form Excel template for submitting Direct Payment Requests for University and Auxiliaries.
Employee Business Expense Advance Request Request an advance for non-travel business expenses for University and Auxiliaries.
Employee Business Expense Reimbursement Request reimbursement for non-travel business expenses for University and Auxiliaries.
Hospitality Expense Pre-Approval Request expense approval for a hospitality event for University and Auxiliaries.
Monthly ProCard Report Form Sonoma State University's form used for monthly reports on your ProCard.

 

Accounts Receivable
Form Purpose
Billing Request
Request to send invoice to individual or business for services received from University and Auxiliaries.
ACH/Wire Transfer_Notification
Notification form used for ACH and Wire Transfers
SSU Deposit Transmittal
Deposit form used for University and Auxiliaries. *Updated 8-6-2009
SSU Invoice Transmittal
University and Auxillary transmittal form used only for payments on SSU invoices.*Updated 8-6-2009

 

Budget
Form Purpose
Journal Reclass BUDGET
PS 9.0 Version - Excel template used to submit a journal reclass for BUDGET ONLY.
Labor Cost Distribution Change To change the distribution of labor cost for an existing appointment.

 

General Ledger
Form Purpose
9.0 Basics Basic Look-Up Tutorials and Navigation
ChartField Request
Request a ChartField addition, change or inactivation for University and Auxiliaries.
Foundation Trust Application
Application for a new Foundation Trust or to update an existing Foundation Trust SOFDN.
Journal Reclass Directions
UPDATED for PS 9.0 - Helpful Directions for using the new Journal Reclass and Budget Journal Reclass Forms.
Journal Reclass
PS 9.0 Version - Excel template used to submit a journal reclass to General Accounting for University and Auxiliaries.
University Course Fee Agreement - FAC Approval Needed Agreement for Establishment or continuation of a Fee Based Univeristy Trust Fund (Course Fee) SOCMP ONLY.
University Trust
Agreement for establishment or continuation of a University Trust Fund (IRA and/or Other Trust) SOCMP ONLY.

 

n'Vision
Form Purpose
Basic nVision_Reporting General instructions/tutorial for using the Finance n'Vision Reporting tool.
Drilldown_Configuration for Office 2003 Desktop setup checklist for configuring Excel to allow nVision Drilldown .
Drilldown_Configuration for Office 2007 A how-to in configuring Excel 2007 to allow nVision Drilldown.
Customizing nVision_Layout Step-by-step instructions to customizing the layout and options for n'Vision.
Excel Setup for Office 2007 Instructions on how to configure Office 2007 to allow drilldowns.
nVision_Drilldown_Options Listing and description of the various types of drilldown options.

 

Purchasing
Form Purpose
E-Requisition (E-Req) *Updated April 2009* Requisition to order goods and/or services from Purchasing for University and Auxiliaries. Sponsored Projects worksheet applicable to Sponsored Projects service contracts.
Auth Signature Form 2008/09 Fiscal Year Authorized Signature List for University Fund and Department Chartfields.
ProCard Handbook *Updated April 2009* Procurement Card (ProCard) handbook for cardholders and approving officials.
ProCard Participation Form Sonoma State University ProCard Participant Request Form.
Monthly ProCard Report Form Sonoma State University's form used for monthly reports on your ProCard.
AP/PO_Inquiry Directions for AP/PO General Inquiry
Sole Source/Sole Brand Justification This form is utilized by depts to justify a sole source (or brand) vendor for procuring goods or services in lieu of formal bidding (valued at or exceeding $50K).  

 

Property Management
Form Purpose
Property Management Policies Policies and Procedures for Property Management.
Property Management Policies Summary Synopsis of Policies and Procedures Document
Equipment Loan Agreement Form Used to document any loan of equipment to an external organization, individual, or employee where the equipment is taken off the campus.
Property Survey Request Form Request to survey University inventoried property. Includes requests for disposal, sale, trade-in, donation, or salvaged-for-parts.
Interdepartmental Transfer Notification Form Used to document the transfer of inventoried property between departments.
Equipment Loss Report Used to document any lost, stolen, or destroyed inventoried property.
Property Manager and Custodian Listing Informational listing of current property managers and property custodians by department. Navigate using tabs at bottom of workbook.
Property Manager/Property Custodian Change Form Used to document any changes in the Property Managers or Property Custodians.
Sealed Bid Property Guidelines Provides the requirements and steps to follow for selling surplus property.
Sealed Bid Property Checklist Documents the steps to follow in selling surplus property in a checklist format.
Sealed Bid Due Diligence Form

Used to document the list of prospective bidders contacted in the sale of surplus property.

Sale of Surplus Property Delivery Receipt Used to document the receipt of the surplus equipment sold to a bidder.
Laptop Use Permit Form This form is required for every laptop and must be filed with department Property Custodian.

 

Foundation Accounting
Form Purpose
Donor Intent Form

To document donor intent for donations deposited into the Foundation.

Cash Policy

SSU's Academic Foundation handling and processing of donations policy.

 

 

last updated: 11.18.2009