Forms - Finance
You may need Microsoft Word, Excel or Adobe Acrobat to open linked forms.
| Wireless Device Policy Information | |
|---|---|
| Form | Purpose |
| Wireless Device for Business Use | A copy of the SSU Wireless Device Policy. |
| Request for Wireless Device Expense Allowance | Form to submit request for expense allowance for wireless device/plan. |
| Accounts Payable | |
|---|---|
| Form | Purpose |
| AP/PO_Inquiry | Directions for AP/PO General Inquiry |
| 204 Form |
Required form for all vendors. Links to State of California form "Payee Data Record". |
| Direct Pay Form | Excel template for submitting Direct Payment Requests for University and Auxiliaries. |
| Employee Business Expense Advance Request | Request an advance for non-travel business expenses for University and Auxiliaries. |
| Employee Business Expense Reimbursement | Request reimbursement for non-travel business expenses for University and Auxiliaries. |
| Hospitality Expense Pre-Approval | Request expense approval for a hospitality event for University and Auxiliaries. |
| Monthly ProCard Report Form | Sonoma State University's form used for monthly reports on your ProCard. |
| Accounts Receivable | |
|---|---|
| Form | Purpose |
| Billing Request |
Request to send invoice to individual or business for services received from University and Auxiliaries. |
| ACH/Wire Transfer_Notification |
Notification form used for ACH and Wire Transfers |
| SSU Deposit Transmittal |
Deposit form used for University and Auxiliaries. *Updated 8-6-2009 |
| SSU Invoice Transmittal |
University and Auxillary transmittal form used only for payments on SSU invoices.*Updated 8-6-2009 |
| Budget | |
|---|---|
| Form | Purpose |
| Journal Reclass BUDGET |
PS 9.0 Version - Excel template used to submit a journal reclass for BUDGET ONLY. |
| Labor Cost Distribution Change | To change the distribution of labor cost for an existing appointment. |
| General Ledger | |
|---|---|
| Form | Purpose |
| 9.0 Basics | Basic Look-Up Tutorials and Navigation |
| ChartField Request |
Request a ChartField addition, change or inactivation for University and Auxiliaries. |
| Foundation Trust Application |
Application for a new Foundation Trust or to update an existing Foundation Trust SOFDN. |
| Journal Reclass Directions |
UPDATED for PS 9.0 - Helpful Directions for using the new Journal Reclass and Budget Journal Reclass Forms. |
| Journal Reclass |
PS 9.0 Version - Excel template used to submit a journal reclass to General Accounting for University and Auxiliaries. |
| University Course Fee Agreement - FAC Approval Needed | Agreement for Establishment or continuation of a Fee Based Univeristy Trust Fund (Course Fee) SOCMP ONLY. |
| University Trust |
Agreement for establishment or continuation of a University Trust Fund (IRA and/or Other Trust) SOCMP ONLY. |
| n'Vision | |
|---|---|
| Form | Purpose |
| Basic nVision_Reporting | General instructions/tutorial for using the Finance n'Vision Reporting tool. |
| Drilldown_Configuration for Office 2003 | Desktop setup checklist for configuring Excel to allow nVision Drilldown . |
| Drilldown_Configuration for Office 2007 | A how-to in configuring Excel 2007 to allow nVision Drilldown. |
| Customizing nVision_Layout | Step-by-step instructions to customizing the layout and options for n'Vision. |
| Excel Setup for Office 2007 | Instructions on how to configure Office 2007 to allow drilldowns. |
| nVision_Drilldown_Options | Listing and description of the various types of drilldown options. |
| Purchasing | |
|---|---|
| Form | Purpose |
| E-Requisition (E-Req) *Updated April 2009* | Requisition to order goods and/or services from Purchasing for University and Auxiliaries. Sponsored Projects worksheet applicable to Sponsored Projects service contracts. |
| Auth Signature Form | 2008/09 Fiscal Year Authorized Signature List for University Fund and Department Chartfields. |
| ProCard Handbook *Updated April 2009* | Procurement Card (ProCard) handbook for cardholders and approving officials. |
| ProCard Participation Form | Sonoma State University ProCard Participant Request Form. |
| Monthly ProCard Report Form | Sonoma State University's form used for monthly reports on your ProCard. |
| AP/PO_Inquiry | Directions for AP/PO General Inquiry |
| Sole Source/Sole Brand Justification | This form is utilized by depts to justify a sole source (or brand) vendor for procuring goods or services in lieu of formal bidding (valued at or exceeding $50K). |
| Property Management | |
|---|---|
| Form | Purpose |
| Property Management Policies | Policies and Procedures for Property Management. |
| Property Management Policies Summary | Synopsis of Policies and Procedures Document |
| Equipment Loan Agreement Form | Used to document any loan of equipment to an external organization, individual, or employee where the equipment is taken off the campus. |
| Property Survey Request Form | Request to survey University inventoried property. Includes requests for disposal, sale, trade-in, donation, or salvaged-for-parts. |
| Interdepartmental Transfer Notification Form | Used to document the transfer of inventoried property between departments. |
| Equipment Loss Report | Used to document any lost, stolen, or destroyed inventoried property. |
| Property Manager and Custodian Listing | Informational listing of current property managers and property custodians by department. Navigate using tabs at bottom of workbook. |
| Property Manager/Property Custodian Change Form | Used to document any changes in the Property Managers or Property Custodians. |
| Sealed Bid Property Guidelines | Provides the requirements and steps to follow for selling surplus property. |
| Sealed Bid Property Checklist | Documents the steps to follow in selling surplus property in a checklist format. |
| Sealed Bid Due Diligence Form | Used to document the list of prospective bidders contacted in the sale of surplus property. |
| Sale of Surplus Property Delivery Receipt | Used to document the receipt of the surplus equipment sold to a bidder. |
| Laptop Use Permit Form | This form is required for every laptop and must be filed with department Property Custodian. |
| Foundation Accounting | |
|---|---|
| Form | Purpose |
| Donor Intent Form | To document donor intent for donations deposited into the Foundation. |
| Cash Policy | SSU's Academic Foundation handling and processing of donations policy. |
