CSU Revenue Management Program
The Governor’s budget for Fiscal Year 2006-07 established the authority for the California State University to collect and administer revenue through the CSU Trust fund. Implementation of this proposal is enabling the CSU to conduct business in a manner similar to most public institutions of higher education and provides an opportunity to standardize business practices across the CSU system.
A major strategic goal of the California State University system is to transition all of its core financial operations to reflect this significant change.
In keeping with the implementation strategy adopted by the Chancellor’s Office and other CSU campuses, SSU has taken the first steps required to prepare and plan for the CSU Revenue Management Program. Undoubtedly, the most visible change for the campus community has been the revision of PeopleSoft funds.
*The PeopleSoft Fund that refers to SSU’s primary operating fund is now SO100 also referred to as our CSU Operating Fund.
The letters “SO” designate the Sonoma campus.
The number “100” designates that this is SSU’s primary operating fund.
The name of the fund is the “CSU Operating Fund”.
In previous years, the PeopleSoft value used for our primary fund has been AD20X. The primary fund’s value had to change every year to reflect the new appropriation (AD201, AD202, AD203, AD204, AD205).
The CSU Revenue Management Program enables us to keep the PeopleSoft value used to identify our primary support fund constant. AD20X has been permanently replaced by SO100.
*The PeopleSoft fund for SSU’s Reimbursed Activities is now SO900 .
The letters “SO” designate the Sonoma campus.
The number “900” distinguishes Reimbursed Activities from the CSU Operating Fund.
BOTH Reimbursed Revenue transactions AND Reimbursed Expenditure transactions are recorded in SO900.
The use of PeopleSoft Account and Department ID ChartFields will remain the same. All transactions that use Expense (6xxxxx) and Revenue (5xxxxx) Accounts must include a Department ID.
For the immediate future, most other commonly used PeopleSoft fund values will remain the same.
Another noteworthy revision to our business practices pertains to Advances. Now that campuses manage revenue locally, we no longer have a central fund from the State Controller in which to record Advance transactions. Accordingly, Advance transactions (Salary, Travel and Business Advances) must be recorded in specific department PeopleSoft Funds. SOCMP Advance Request forms have been revised to reflect this change and enable departments to indicate a PeopleSoft Fund when requesting Advances.
We will continue to work in collaboration with the Chancellor’s Office, other CSU campuses and the State Controller’s Office to implement the CSU Revenue Management Program. As guidelines develop and new standards are adopted, we will provide updates of significant changes to the campus community. Our goal is to manage this important implementation successfully and make the transition as smooth and seamless as possible for Sonoma State University’s students, staff and faculty.
Summary of PeopleSoft Fund Changes Effective July 1, 2006
SO100 - SSU’s Primary Support Fund
Previous PS Fund |
|
PS Fund As of July 1, 2006 |
|
Use With Expense Accts and DeptID’s |
AD20X |
|
SO100 |
|
6xxxxx |
SO900 - SSU’s Reimbursed Activities Expenditure AND Revenue Fund
Previous PS Fund |
|
PS Fund As of July 1, 2006 |
|
Use With Expense Accts and DeptID’s |
BD20X |
|
SO900 |
|
6xxxxx |
BF20X |
|
SO900 |
|
505XXX |
Summary of Advance Form Changes Effective September 2006
Travel Authorization/Advance Revised 9/6/06 is located under Customer Service Travel Forms
http://www.sonoma.edu/afd/forms/csforms.shtml.
Employee Business Expense Advance Request (Non-Travel ) Revised 9/1/06 is located under Financial Services Accounts Payable Forms http://www.sonoma.edu/finance/forms/.
The Salary Advance form is available from the Payroll and Benefits Office.
