Policies & Enforcement

Policy

Housing

By signing the Student Housing License Agreement, you are agreeing that you have reviewed and understand the University and Housing Regulations, which are available by downloading. As a resident of the SSU's Residential Community you are expected to abide by all Regulations.

Please review the Policies and Regulations 2012-2013 online because you are expected to know the policies prior to taking occupancy. Please review our FAQs about Weapons in the Residential Community for clarification on what is allowed in the Residential Community.

University

Federal

Enforcement & Disciplinary Procedures

For most housing regulation violations, the initial hearing officer is the Residential Life Coordinator (RLC) of the village in which the student resides. Serious housing violations as well as University conduct violations are referred to the Assistant Vice President for Student Affairs. Additional information about University Discipline is available at the Student Affairs web site.

Scope

Students living on campus are subject to University and Housing regulations.

Accountability

Residents found in violation of these regulations will be held accountable for their actions, and the actions of their guests.

Sanctions

University disciplinary sanctions can include University probation and suspension.

Housing disciplinary sanctions include but are not limited to:

  • Verbal Reprimand
  • Written Warning
  • Required Room Change
  • Various educationally-based sanctions
  • Placement on Housing Probation
  • Termination of the Housing License Agreement; i.e., Eviction
  • Referral to the University Disciplinary Process

Probation

Probation is given when sever policy violations occur, and signify that the resident's choices are in conflict with the values of the residential community. Residents placed on probation are warned that any other violation of policy could result in your Housing License Agreement being terminated.

Loss of Housing

Students who are sanctioned with the loss of housing privileges are not eligible to contract for University campus housing during the next academic year. Loss of housing privileges, a supplement to housing probation, is given to a resident whose violations are deemed a disruption to the residential community at large. This is the strongest sanction before termination.

Housing Termination

California Code of Regulations

Sonoma State University is governed by Title V of the California Code of Regulations. According to Title V, students whose license agreements are terminated are obligated to pay for the entire license fee period or for one semester if the University can mitigate the costs. SSU is charging for one semester of rent or the $250 cancellation fee, which ever is greater.

License Agreements are terminated when residents fail to follow the University and Housing Regulations. A resident's agreement can be terminated for one evictable offense or for several policy violations, which may include written warning or housing probation. If your contract is terminated, you will have seventy-two (72) hours after notification to vacate the premises. You are not allowed to visit within the Residential Community for a period of at least one (1) year from the date of termination. This includes residential suites or apartments, the parking lots, recreational areas, Zinfandel Dining Room, Zinfandel Market-place, SSU Post Office, Ameci's Pizzeria or other Residential public areas. If you are found within the Residential Community, our policy requires that you be referred to Police Services for trespassing. Your name will also be forwarded to the Assistant Vice President for Student Affairs.

Housing Disciplinary Appeal Process

Students found responsible for violating policies and and have been sanctioned may appeal the decision. Appeals should be made in writing and should include the reason for appeal. Appeal of sanctions can only be submitted based on the following:

  • Lack of due process
  • Sanction too severe for the violation
  • Date to vacate premises

An Appeals Hearing Board will hear appeals of License Agreement Termination. The board will consist of an administrator from the Office of Residential Life, a student presently living in the Residential Community, and a University Administrator outside of the Office of Residential Life. The hearing will usually occur within two weeks after the student has submitted the appeal request. Any further violations of policy prior to that hearing will result in the immediate termination of your Housing License Agreement with a twenty-four (24) hour deadline to completely move out of the Residential Community. Appeals of campus housing disciplinary decisions may be submitted by the stated deadline to:

Appeals
Office of Residential Life, Chateau Building, Verdot Village
Sonoma State University
1801 East Cotati Avenue
Rohnert Park, CA 94928

Sharing Disciplinary Information with Parents

The Family Education Rights and Privacy Act (FERPA) (20 U.S.C. ยง 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students".