Policies & Enforcement
By signing the Student Housing License Agreement, you are agreeing that you have reviewed and understand the University and Housing Regulations, which are available by downloading. As a resident of the SSU's Residential Community you are expected to abide by all Regulations.
Please review the Policies and Regulations 2016-2017 online because you are expected to know the policies prior to taking occupancy. Please review our FAQs about Weapons in the Residential Community for clarification on what is allowed in the Residential Community.
For most housing regulation violations, the initial hearing officer is the Area Coordinator (AC) of the village in which the student resides. Serious housing violations as well as University conduct violations are referred to the Vice President for Student Affairs. Additional information about University Discipline is available at the Student Affairs web site.
Students living on campus are subject to University and Housing regulations.
Residents found in violation of these regulations will be held accountable for their actions, and the actions of their guests.
The following are possible sanctions for students found in violation of one or more of the Residential Community Regulations and Guidelines. Sanctions may include, but are not limited to:
A warning is issued to a student who has been found responsible for a lower level violation. Repeated violations that typically result in warnings may result in higher level sanctions.
Housing Probation is given when severe violations occur, and signify that student choices are in conflict with the values of the Residential Community. Factors determining the duration of Housing Probation may include but are not limited to type or severity of incident, role of the student, and/or previous violations. Residents placed on probation are warned that any other violation could result in their Housing License Agreement being terminated.
Housing Probation with Loss of Housing
Housing Probation with Loss of Housing is given when severe policy violations occur, and signify that student choices are in conflict with the values of the Residential Community. Students with Loss of Housing are ineligible to reapply for Campus Housing for the following academic year. If you have already applied or been offered housing for the following year, that offer is revoked once this sanction becomes final. It is assumed that residents will abide by all housing policies for the remainder of the year. This is the strongest sanction before termination of a Housing License Agreement.
Termination of License Agreement
California Code of Regulations
Sonoma State University is governed by Title V of the California Code of Regulations. According to Title V, students whose license agreements are terminated are obligated to pay for the entire license fee period or for one semester if the University can mitigate the costs. SSU is charging for one semester of rent or the $250 cancellation fee, which ever is greater.
License Agreements are terminated when residents fail to follow the University or Housing Regulations. If your contract is terminated, you will be given a notice requiring you to vacate the premises within four (4) days. You may not re-contract for the next academic year and may not visit within the Residential Community for a period of at least one-year from the date of termination. This includes resident suites or apartments, the parking lots, recreational areas, sidewalks in residential areas, or other public areas within the Residential Community. If you are found within the Residential Community, Police Services will be called to assist with escorting you out of the Residential Community and your case referred to University Judicial Affairs.
Educational sanctions are issued to students to assist in the evaluation of choices regarding a violation. The goal is to help students make future decisions that are in line with the values of the Residential Community and in line with Housing Regulations. Violations of the alcohol and marijuana policies may result in mandatory attendance at a Substance Use Education Workshop that has a $65 administrative fee.
University disciplinary sanctions can include University probation and suspension.
Housing disciplinary sanctions include but are not limited to:
- Verbal Reprimand
- Written Warning
- Required Room Change
- Various educationally-based sanctions
- Placement on Housing Probation
- Termination of the Housing License Agreement; i.e., Eviction
- Referral to the University Disciplinary Process
Housing Disciplinary Appeal Process
You may request a conduct decision review if you meet one of the following conditions:
1. The department did not provide due process:
a. Due process in a University administrative process essentially means that:
• The outcome of a conduct hearing was determined with sufficient information/insight;
• The Department has followed the process outlined in the Conduct Informational Guide and the Housing Regulations and Handbook
• Notice of the alleged violation(s) has been provided;
• If applicable, an opportunity to present thoughts/information at a conduct meeting.
2. The assigned sanction(s) is inappropriate in relation to the resident’s student conduct record and/or the nature of the violation.
3. New information/insight becomes available since the initial meeting that would have likely made a substantive difference in the decision.
a. Information withheld during the meeting does not meet the criteria for “new information.”
Requests for a student conduct decision review must be submitted in writing within 3 business days of the email notification being sent regarding the outcome of the conduct hearing in question. Requests must be submitted in writing to the Residential Office (Attn: Conduct Decision Review Process). Requests must outline how the specific circumstances meet one or more of the conditions listed above. Please also include in the request your name and contact information.
Once a request is submitted, the Department will conduct an initial review of the request and the case to determine if a meeting is necessary before a decision is made. Please note, if the review is denied, all assigned sanctions will still be in effect.
*Submitting a request does not grant an automatic decision review. Additionally, a review does not guarantee a less severe sanction and could result in a more severe sanction. Questions about this process should be directed to your Residential Life staff or the Office of Residential Life.
Sharing Disciplinary Information with Parents
The Family Education Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students".