Self Service Options

Instructions for common tasks in MySSU Self Service.

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Faculty and Staff may view their absence balances on-line.

Employee Balance Inquiry Quick Reference Guide (PDF)

  1. Please use your LDAP access to login to MySSU (CMS-PeopleSoft)
  2. Select Self Service
  3. Select Time Reporting
  4. Select Employee Balance Inquiry
  5. To view absence detail select the icon under the column labeled Details.

Absences and accruals are updated monthly.  The leave balances used and accrued for the prior month will usually post around the 15th of the current month.  For example the leave balances used and accrued for January will be updated in PeopleSoft around February 15th.

For employees with concurrent positions, balances will be listed separately by position.  The balance available for use is the total for all positions.  All eligible employees are entitled to only one personal holiday per year, regardless of concurrent positions. 

If the provisions of the Memorandum of Understanding (MOU) for the bargaining unit in which the absence is earned or used differ from what is displayed, the provisions of the MOU shall supersede.  Questions regarding information displayed should be directed to the Payroll and Benefits Office at 664-2793.

Managers may view their employees leave credit balances on-line.

Manager Balance Inquiry Quick Reference Guide.pdf

  1. Please use your LDAP access to login to MySSU (CMS-PeopleSoft)
  2. Select Manager Self Service
  3. Select Time Management
  4. Select Manager Balance Inquiry
  5. Refresh your employee list if needed
  6. Enter Search Criteria
  7. Select Search
  8. To view absence detail select the icon under the column labeled Details.

Absences and accruals are updated monthly.  The leave balances used and accrued for the prior month will usually post around the 15th of the current month.  For example the leave balances used and accrued for January will be updated in PeopleSoft around February 15th.

For employees with concurrent positions, balances will be listed separately by position.  The balance available for use is the total for all positions.  All eligible employees are entitled to only one personal holiday per year, regardless of concurrent positions. 

If the provisions of the Memorandum of Understanding (MOU) for the bargaining unit in which the absence is earned or used differ from what is displayed, the provisions of the MOU shall supersede.  Questions regarding information displayed should be directed to the Payroll and Benefits Office at 664-2793.

Faculty and Staff can now view their Benefit Enrollment Summary.  Some of the items available for review are:

  • View current plan enrollments (medical, dental, vision)
  • View dependent enrollments
  • View HCRA/DCRA enrollments
  • View Life and AD & D Insurance coverage amounts as well as Long-Term Disability, if eligible

To access the view:

  • Please use your LDAP access to login to MySSU (CMS-PeopleSoft)
  • Navigate to Self Service
  • Select Benefits
  • Select Benefits Summary
    • A specific date can be selected at the top of the page to view benefit enrollment history.
    • Select the Type of Benefit for detailed information about dependent enrollment.
  • Use the CSU Benefits Portal Link at the bottom of the page, for details regarding the CSU Benefit plans.

This information is not intended for use as confirmation of benefit enrollment nor should be used as proof of enrollment.  If the provisions of the Memorandum of Understanding (MOU) for the bargaining unit in which the employee is benefits eligible differ from what is displayed, the provisions of the MOU shall supersede.

Questions regarding information displayed should be directed to the Payroll and Benefits Office at 664-2793 or payroll@sonoma.edu.

 

Faculty and Staff can now view their pay history on-line.

  • Please use your LDAP access to login to MySSU (CMS-PeopleSoft)
  • Select Self Service
  • Select Payroll and Compensation
  • Select View Paycheck
  • Select the "View a Different Paycheck" link to view any prior warrants
  • The view is limited to pay warrants issued since July, 2002

Please note that paycheck information is updated monthly. This information is not intended for use as confirmation of payment for direct deposit to your financial institution nor should it be used for W-2 or tax reporting purposes. The official employee W-2 form will be mailed annually from the State Controller’s Office (SCO) in Sacramento. If you need a duplicate W-2 there is a link to the SCO web site on the view paycheck page.

The paycheck view in PeopleSoft is intended for informational purposes only. Actual pay warrants are generated by the SCO’s payroll system. Therefore, if there are any discrepancies between the system databases, the SCO payroll system shall supersede.

If you have any questions regarding this information, please call the Payroll and Benefits Office at 707-664-2793.