We
are pleased to have you join us, and hope you will find your experience
here rewarding. As a new member of our campus, or if you are returning,
there are several things you need to be aware of to ensure we can properly
establish you in our payroll system. In addition, you will find below
information on campus parking for your first day. Additional campus
information may be found at www.sonoma.edu.
As a reminder,
please return your signed acceptance of the appointment letter and position
description to Human Services, Salazar Hall, 2nd Floor. In many cases,
you will receive that appointment letter from your Appropriate Administrator,
or Supervisor, on your first day of employment. Your pay
cannot be processed, and you cannot sign up for benefits if you are
eligible, until you have completed necessary paperwork.
Employee
Paperwork
You are required to sign new employee paperwork in the Human Services
office if you are new to Sonoma State University, (or if your previous
employment at this campus ended more than three years ago, or you held
a Student Assistant position.) Federal law and CSU policies require
that your Employment Eligibility Verification forms (INS Form I-9) be
completed no later than close of business on your first day
of work. If you are eligible for benefits, and your first
day of work coincides with the morning your Benefits Orientation is
scheduled, you may sign up before the orientation begins.
What
you will need to bring:
- It is required that your name and Social Security Number are reported exactly as stated on your Social Security card to the Internal Revenue Service and California Franchise Tax Board. To help expedite this verification processes please bring your original, non-laminated Social Security Card to your in-person sign-up. If you do not have your original card please advise us at the time of sign-up. For future use you may request a new card from the Social Security Administration at www.ssa.gov.
- Documents that demonstrate your identity and your eligibility to work in the United States to meet legal requirements of the Immigration and Reform Control Act. Documents that are acceptable to provide employment authorization may be found at www.sonoma.edu/hs/es/ under the INS Form I-9 link in the New Employee Signup and Orientation section on the web page.
- As stated in the job posting for your position, evidence of your degree(s) or certificate(s) is required at the time of your sign-up.
Completing
Employee Paperwork
You will be completing the following forms to sign up as a new employee:
Employee
Action Request
New Employee Supplemental
Questionnaire
New
Employee Data Sheet
INS
Form I-9 (Section 1 only)
Oath
of Allegience
Request for Nondisclosure of Employee Home Address
To expedite
the sign-up process, you should complete these documents in advance,
by clicking on the links above. However, you must present these documents
in person, along with your Social Security Card and Form I-9 documentation
to the Human Services department. Please allow 15 minutes to complete
this process at:
Human
Services, Salazar Hall, 2nd Floor
Office Hours: Monday through Friday, 8:00 a.m. to 4:30 p.m.
human.services@sonoma.edu
(707) 664-2166
California Relay Service for TTY assistance: (877) 735-2929
