Outlook Email & Calendar
About Microsoft Exchange Server
The instructions below are for configuring your email application to work with Exchange. Please note that if you chose to use another email client other than Outlook 2010/2007 on the PC or Outlook 2011 on the Mac you will not have access to the full functionality and features that are available through Exchange. Using these applications is optional and is not required to access your Exchange account. You can always use the Faculty/Staff Email (Outlook Web Application) option through the Online Services page accessed from the login on the SSU homepage.
Accessing your Exchange Email Account
You have these main ways of accessing your Email account.
- Webmail - log in to SSU Online Services, then click Faculty/Staff Email.
Note: You'll find a "Login" link at the top of the SSU homepage, and many other SSU pages. - Email Client Applications - configure an email application on your computer:
- Windows Clients:
- Mac Clients:
- IMAP Settings for alternative email applications:
NOTE: Will not work with calendaring or Global Address Book- Username and password are your Seawolf ID and password.
- Incoming Server: exchange.sonoma.edu
- SSL/TLS Port 993
- Outgoing Server: exchange.sonoma.edu
- SSL/TLS Port 587
- Smart Phones: The list of Smart Phones that will be supported for use with Exchange are
- iPhone 4 (Setup Instructions)
- Windows 7 Phone
- Palm Pre
Configuration Information for the above Smart Phones:
- Seawolf ID Username and password
- Server name: exchange.sonoma.edu
- Domain name: solar
These are the phones that have been tested and that do not require additional software to work.
There are other phones that will work but they are not being supported at this time by IT.
Automatic Reply/Vacation Message
You can set your email to send auto replies when you are on vacation, etc. Outlook has a feature that lets you set a different message for people from off campus. Once the message is set, anyone who sends a message to your account will receive a response once a day. It is best to test your message before leaving work. Please have another user attempt to send you an email once it is turned on. To set an out of office message:
- Log in to Faculty/Staff Email from the Online Services page from the SSU Homepage.
- Click on Options (top right) and select “Set Automatic Replies”.
- Click the "Send automatic replies" button
- Type your message
- Check the “Send replies only during this time period” and set the Start time and End time.
- Check the “Send automatic reply messages to senders outside my organization”
- Enter your message for off campus folks.
- Click Save.
- Ask a coworker to send you an email to test your away message.