SSU Mailing List Guidelines
Mailing lists are a very convenient way to reach large numbers of people by email. As such they have the potential for generating very large amounts of email traffic. For example, if a list with 1000 addresses has as its address mylist@sonoma.edu, then every message sent to mylist@sonoma.edu means that 1000 messages must be delivered by our mail system.
At Sonoma State faculty can request that a mailing list be established for any class that they teach. Instructions for making this request may be found on the Class Mailing Lists page.
General use lists not associated with a specific course may also be established. Such lists should be related to the University's mission. The following guidelines are used to decide whether a list will be created:
- Students may request a list for chartered campus organizations. A faculty sponsor is usually required, and the list should be "SSU-oriented", i.e. primarily intended to support campus-based activities, and not intended to support activities of similar organizations at other campuses.
- Faculty or staff may request a list to promote discussion about a particular issue at SSU, to support the work of a campus administrative unit, or to facilitate communication with their counterparts at other CSU campuses.
- Faculty may request a list to support their research, scholarship or community service.
When requesting that a mailing list be created, please propose a title for the list and compose a "welcome message" that briefly describes the purpose of the list and the intended membership of the list. There is no need to detail the mechanics of joining or using the list. IT will add this information when the list is created. The welcome message is sent automatically to new subscribers.