How to Access Your E-mail using Mail in OS X

  1. Launch Mail (Eagle Stamp Icon) from your Dock.
  2. If the "Welcome to Mail" window comes up follow the directions below, otherwise skip to Step 3.
    1. For "Full Name" enter your name (e.g. John Smith) into the box as you would like it to appear when you send people messages.
    2. For "E-mail Address" enter your Sonoma e-mail address (i.e. smithj@sonoma.edu for Staff/Faculty/Student) into the box.
    3. Click the "OK" button.
      Welcome to Mail Window
    4. If it prompts you with the "Required Information Missing" windows, click the "Ignore" button.
      Required Information Missing Window

      Required Information Missing Window
    5. If it prompts you with the "Import Mailboxes" window, click the "No" button.
      Import Mailboxes Window
    6. If it prompts you with the "Would you like to see what's new?" window, click the "No" button.
      Welcome Window
  3. Click on "Mail" from the top menu and select "Prefrences".
  4. Click on the "Accounts" button at the top of the screen.
  5. Click on the "Plus Sign (+)" button located at the bottom left corner.
  6. In the Accounts window, for "Account Type" select "IMAP" if you are Staff/Faculty or "POP" if you are a Student. For an explanation of the difference between the two and which one will be better for you, please contact the IT Helpdesk at 664-HELP.
  7. For "Description" enter in "SSU E-mail" with out the quotes.
  8. For "E-mail Address" enter your Sonoma e-mail address (i.e. smithj@sonoma.edu for Staff/Faculty/Student) into the box.
  9. For "Full Name" enter your name (e.g. John Smith) into the box as you would like it to appear when you send people messages.
  10. For "Incoming Mail Server" enter in "mail.sonoma.edu" into the box with out the quotes.
  11. For "Username" enter your "Seawolf ID" into the box.
  12. For "Password" enter in your "Seawolf Password".
    Account Information Window
  13. For "Outgoing Mail Server (SMTP)" select "Add Server" From the drop-down menu.
  14. In the SMTP Server Options window, in "Outgoing Mail Server" enter "smtps.sonoma.edu" into the box with out the quotes.
  15. Check the box next to "Use Secure Sockets Layer (SSL)".
  16. For "Authentication" select "Password" from the drop-down menu.
  17. For "Username" enter your "Seawolf ID" into the box.
  18. For "Password" enter in your "Seawolf Password".
  19. Click the "Ok" button.
    Advanced Tab (POP) Window
  20. Back in the Accounts window, click on the "Advanced" tab at the top.
  21. Near the bottom check the box for "Use SSL".
    Note - The number in the "Port" box to the left should change from 110 to 995 for POP3 and from 143 to 993 for IMAP.
    Account Information Window
  22. For IMAP Users Only: For "IMAP Path Prefix:" enter in "INBOX" with out the quotes.
    Advanced Tab (IMAP) Window
  23. Click the "(X)" button in the top left corner of the "Accounts" window.
    1. If it prompts you to "Save Changes" click the "Save" button.
      Save Changes Window
    2. If it prompts you with the "Mail wants access to keychain [some name]" enter in your "Computer's Login Password".
    3. Click the "Ok" button.
  24. Click the "Get Mail" button to recieve your new messages.
    Note: If it does not work, close the program and re-launch the application.
  25. Once you are connected you should see folders appear below the Sent (paper airplane icon) and the Trash.
    1. Click on the Sent that looks like a normal folder, not the paper airplane icon.
    2. Click on the Mailbox menu and select "Use this Mailbox For.." and select "Sent".

You are done!