PeopleSoft Absence Management and Self Service

timeicon.jpgAs a result of enhanced functionality of Absence Management in PeopleSoft, the process for viewing absence balances and history has been updated. The employee navigation and view has changed slightly. Also, managers can now view their employee's balances and history within PeopleSoft.

Faculty and Staff view:


· Use your LDAP access to log in to PeopleSoft

· Select "Self Service"

· Select "Time Reporting"

· Select "Employee Balance Inquiry"

· Select the "Absence Balances," "Compensatory Time," or "State Service for Absence" tabs to view the desired balance.

· Select the icon under the "Details" column to view leave/accrual details.


Manager view:


· Use your LDAP access to log in to PeopleSoft

· Select "Manager Self Service"

· Select "Time Management"

· Select "Manager Balance Inquiry"

· Refresh your employee list if needed

· Enter search criteria

· Select the "Absence Balances," "Compensatory Time," or "State Service for Absence" tab to view the desired balance.

· Select the icon under the "Details" column to view leave/accrual details.


Absences and accruals are updated monthly. The leave balances used and accrued for the prior month will usually post around the 15th of the current month. For instance, the leave balances used and accrued for January will be updated in PeopleSoft around February 15.


For employees with concurrent positions, balances will be listed separately by position. The balance available for use represents the total for all positions. All eligible employees are entitled to only one personal holiday per year, regardless of concurrent positions.


If the provisions of the Memorandum of Understanding (MOU) for the bargaining unit in which the absence is earned or used differ from what is displayed, the provisions of the MOU shall supersede. Questions regarding information displayed should be directed to the Payroll and Benefits Office at 664-2793.

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