Holiday Informal Time Off

happy_holidays.pngIn celebration of the holiday season, the Governor has authorized informal time off the day before the Christmas holiday.

Presidents are authorized to provide informal time off subject to the following:

Salaried Employees: Full-time exempt and non-exempt employees may be allowed 4 hours of informal time off with pay on the last working day before the Christmas holiday. Less than full-time employees should be provided informal time off on a pro-rata basis. Sonoma State University will observe the holiday informal time off on Friday, December 23, 2011.

For clarification, the following choices are available for exempt employees:
1. They may work 4 hours on Friday, December 23, 2011.
2. If an employee is absent on Friday, December 23, 2011, he or she must use 8 hours of the appropriate leave credits when reporting the absence.


Employees who are regularly required or scheduled to work 8 hours on December 23, 2011, but are on vacation, sick leave, or using CTO leave credits, may be granted the equivalent informal time off prior to June 30, 2012. This time shall not be considered CTO and is not compensable in cash. Please remember not to record informal time off on absence reports or through Absence Management Self Service.


Hourly Employees: Hourly employees other than those in Class Codes 1150, 1151, 1868, 1870, 1871, 1872, 1874, 1875, 1876, 7171, 7172, and 7930 should be permitted informal time off based on the following table provided that the employee is scheduled to work on the campus' last work day prior to the holiday closure and is still on the active payroll on that date (has not or will not be separated with a prior effective date):


HOURS SCHEDULED IN DECEMBER PAY PERIOD:

1-43 (1 hour off)
44-87 (2 hours off)
88 or more (4 hours off)


Scheduling of informal time off should be managed in such a way as to minimize disruption to campus operations. Questions may be directed to the Payroll & Benefits Office, 2nd floor Salazar, or x4-2793.

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