Waitlist FAQs for Students

Faculty: Jump to Faculty FAQS / How to Waitlist a Class (pdf)

Why was I put on the waitlist when the class is showing as open?

Effective with Fall 2013 registration, waitlist is automatically selected as an option when enrolling. A class may appear as open, but if seats are reserved for a specific population of students, you will be placed on the waitlist if you do not meet those reserve requirements. Reserve requirements are listed on the class details page. Always review the registration messages when enrolling in courses and view your class schedule to verify your registration outcome.

What is a waitlist?

If a class is full, a student can request to be placed on a waitlist to enroll in the class if a seat becomes available. When a student is added to the waitlist, they are assigned the next available position number.

How can I request to be added to a waitlist?

If a class is full and a waitlist is available, the class status displays as an orange triangle. Select the class, check the box to "Waitlist if class is full", and then continue enrolling.

How can I tell if waitlisting is available for a course?

If a class is full and a waitlist is available, the class status displays as a orange triangle and the class details display the waitlist capacity. If a class is full and there is no waitlist, the class status displays as a blue box and the class details display the waitlist capacity as zero.

When can I waitlist a class?

Waitlist functionality will be available on the first day of registration and will end on the last day to add/drop after classes begin. Note: For classes offered by Extended Education, the waitlist will end when online registration ends.

Can I waitlist a class for which I have not met the prerequisites?

If you have not met the prerequisites for a course, you are not eligible to waitlist the course. You may contact the instructor or department to request a permission number that will allow you to waitlist the class.

How does waitlisting work when there are additional components (Laboratory, Discussion, Activity, etc.) associated with the class?

If an additional component is associated with a lecture you can request to be added to the waitlist. You will be moved off the waitlist and into the classes if seats become available in all required components.

Can I waitlist for more than one section of the same class?

Yes. You can waitlist multiple sections of the same course. You will be allowed to waitlist up to 12 units per semester and you will be added to the first available open section. Upon successful enrollment into a section from the waitlist, you will be dropped from any other waitlist sections for the same course.

Can I waitlist a class I'm already enrolled in?

If you are registered for a course, the waitlist will not enroll you into another section of the same course. You can waitlist a class that you are enrolled in; however, you cannot register for more than one section of the same course. If you are attempting to waitlist a preferred section, use the SWAP functionality.

Can I be waitlisted if I am currently enrolled in the prerequisite, but it hasn't been graded?

Yes. You can waitlist a class in a future semester with a prerequisite if you are currently enrolled in the prerequisite. However, if you are enrolled from the waitlist and you do not pass the prerequisite with a satisfactory grade, the department can request to drop you from the class. Also, if you fail to meet the prerequisite prior to enrollment from the waitlist, you will be passed over and not enrolled into the course as you have not met the prerequisite requirement.

If I'm on a waitlist am I guaranteed a spot in the class?

No. There is no guarantee that a seat will open up in the class.

How do I know if I've been successfully added to the waitlist?

Classes you are currently on the waitlist for will display on your class schedule with a status of Waiting.

How do I know what position I am on the waitlist?

Your waitlist position displays on your class schedule in MySSU.

How can I tell how long the waitlist is without registering for the course?

Click on the course section number to look at the course details. The waitlist total is listed under the Class Availability section.

How many credits can I waitlist at one time?

You may waitlist up to 12 credits per semester.

Why do I have to waitlist a class that appears to have an open seat?

The waitlist process is scheduled to run at night. If a seat opens, the class will remain in a waitlist status until after the waitlist process has completed. If there are no students on the waitlist after the process runs, the class will open. If there are students on the waitlist, the next student on the list will be enrolled in the class and the class will remain waitlisted. If no students on the waitlist meet the enrollment requirements (such as schedule conflicts or failure to meet the prerequisites) the class will open even though there are students waiting.

What happens if I am enrolled in a class and waitlist for a class that meet at the same time?

The waitlist process will not be able to place you in a class if a time conflict exists. The waitlist process will skip you and move to the next student on the list. If there are no other students eligible for enrollment, the class will open for other students to enroll.

What if I'm on the waitlist for a class and receive a permission number from my instructor?

If you receive a permission number to override a closed or full class, locate the class in the class search, enter the permission number, and finish enrollment. Upon enrollment the class in waiting position will be removed from your class schedule.

Should I waitlist a class even if there are already a lot of students on the waitlist?

Yes. If it is a class that you want to take, we encourage you to add yourself to the waitlist. We can also use the waitlist for future semester planning purposes.

Will I be notified if I am moved into a class off of a waitlist?

Yes. An e-mail notification will be sent to your Seawolf mail account with a subject line of "Enrollment from Waitlist" if you are enrolled in a class from a waitlist. We recommend periodically reviewing your junk mail to ensure that it is not mistakenly removed from your inbox.

How do I remove myself from a waitlist?

From your student center click on the enroll link then select the drop tab. Choose the appropriate term, select the class you want to remove, and click the Drop Selected Classes button. Verify that the class was removed by printing your class schedule.

When will waitlisting be turned off for the semester?

Waitlisting will run through the last day to add/drop. Note: For classes offered by Extended Education, the waitlist will end when online registration ends.

I want to use the SWAP feature but the class is full, can I SWAP to a waitlist?

Yes. If the class you are swapping to is full and is in waitlist status, you can use swap. You will be placed on the waitlist for the swap to class, assuming you meet the prerequisites. Both classes will now show on your class schedule. The swap from class will display as "Enrolled" and the swap to class will display as "Waiting". Upon enrollment from the waitlist your swap from class will be removed from your class schedule.


FACULTY WAITLIST FAQs

Why are students put on the waitlist when the class is showing as open?

Effective with Fall 2013 registration, waitlist is automatically selected as an option when enrolling. A class may appear as open, but if seats are reserved for a specific population of students, students will be placed on the waitlist. Classes with reserve capacity are clearly indicated on the class details page. Students should always review their registration messages when enrolling in courses and view their class schedule to verify registration outcome.

What is a waitlist?

If a class is full, a student can request to be placed on a waitlist to enroll in the class if a seat becomes available. When a student is added to the waitlist, they are assigned the next available position number.

What is the purpose of a waitlist?

The waitlist tracks demand for individual classes and displays the need for an additional course section. It is no longer necessary for Departments to manually track individual student requests for classes. For students the waitlist eliminates the need to watch the schedule of classes for an opening in a class section. Requests to add a class are now processed in the order they are received.

How can I view students waitlisted for my class?

To view students waitlisted for your class sign into MySSU and select the class roster icon. Update the enrollment status from enrolled to waiting. To see what position a student is in on the waitlist, toggle the enrollment status back to enrolled. Students will display with their position on the waitlist along with any enrolled students.

How do students move up on the waitlist?

When a student requests to be placed on a waitlist they are automatically assigned the next available waitlist position. As currently enrolled students drop the class, waitlisted students are moved up into the class. If the class capacity is increased, eligible waitlisted students are moved into the class.

Can I assign permission numbers to override the waitlist?

Yes. A permission number generated to override class capacity will allow an eligible student to register for a course that is in a waitlist status. If the student does not meet the prerequisites, the permission number must also override requisites.

Can a student waitlist more than one section of the same class?

Yes. A student can waitlist multiple sections of the same course. Students are allowed to waitlist up to 12 units per semester and are added to the first available open section. Upon successful enrollment into a section from the waitlist, the student will be dropped from any other waitlist sections for the same course.

Can a student waitlist a course he/she is already enrolled in?

Yes. Students can waitlist another section of a course. However, students cannot register for more than one section of the same course. If a student is already registered for a section, the waitlist process will not add them to a different section of the same course. If students are attempting to enroll in a preferred section, it is recommended they use the SWAP feature.

If a student is enrolled in a class from the waitlist will they continue to move up on the waitlist for a different section of the same course?

It depends on the initial enrollment. If the student waitlisted for several sections prior to enrollment, once enrolled from one of the waitlists, all other waiting sections will be dropped. If the waitlist action occurred after enrollment, the student will continue to move up the waitlist. However, the student will never be placed in the class from the waitlist. The system will not allow registration in multiple sections of the same course.

Does the waitlist guarantee a spot in the course?

No. There is no guarantee that a seat will open up in the course.

How do I know what position a student is on the waitlist?

The waitlist position number displays on your course roster.

How many credits can a student waitlist at one time?

Students may waitlist 12 units per semester.

Why does a student have to waitlist a course that appears to have an open seat?

The waitlist process is scheduled to run at night. If a seat opens, the class will remain in a waitlist status until after the waitlist process has completed. If there are no students on the waitlist after the process runs, the class will open. If there are students on the waitlist, the next student on the list will be enrolled in the class and the class will remain waitlisted. If no students on the waitlist meet the enrollment requirements (such as schedule conflicts or failure to meet the prerequisites) the class will open even though there are students waiting.

When will waitlisting be turned off for the semester?

The waitlist will run through the last day to add/drop. Note: For classes offered by Extended Education, the waitlist will end when online registration ends.

Do students automatically move from the waitlist into a class if the class capacity is increased?

Yes, students will automatically move into the open seats from the waitlist.

If my department opens a new section of a course that has students on a waitlist, will students on the waitlist be notified of the new section?

No. The department is responsible for notifying students when a new section becomes available.

Where can I find email addresses for students on a waitlist?

Departments can access waitlisted student email addresses on the class roster.

What happens to the waitlist if the course is canceled?

The students who are enrolled in the class as well as the students on the waitlist are dropped. It is the department's responsibility to notify all students of class cancellations.

If a prerequisite is required to take my class and the student is currently enrolled in the prerequisite, can the student waitlist my class?

Yes. The system will allow a student to waitlist a class with a prerequisite as long as the student is currently enrolled in the prerequisite. Departments can request a student be administratively dropped if they fail to complete the prerequisite with a passing grade. Note that if a student has not yet enrolled from the waitlist and fails to satisfy the prerequisite, they will not be enrolled into the class from the waitlist.

Why was the student in position number 1 not added into my class when a seat became available?

There are several reasons why a student would not be moved off the waitlist:
  • If a student is registered in another section of the same class the waitlist process will skip him/her and move on to the next available student.
  • If a student is enrolled in a class that occurs at the same time there is a time conflict and the waitlist process will not move him/her into the class.
  • If a student has reached their appointment, session or term unit limitations