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Registration Information

Spring 2013

This page, "Registration Information," informs you of registration dates, times and deadlines, enrollment limits, refund policies, immunization requirements, and more.

IF YOU WANT TO LEARN HOW TO...

• acquire your SeawolfID and Password
• log on
• view your registration time
• check your status (holds and more)
• access other online services (view personal class schedule, change your address, view accounting detail, and more)
• search the schedule of classes
• and ENROLL

...GO BACK TO THE BASICS or jump to Online Services.

When to Register

Important Deadlines

NOTE: All petitions require appropriate signatures and a $20 administrative fee for each class. Students can go to Forms & Petitions online, or pick up a petition form in person at the Office of Admissions & Records, 2nd Floor Salazar Hall.

Holds

Before your date/time to register, check to see if you have any holds. Some holds must be cleared before you will be allowed to register. Holds can be viewed online once you login. Visit detailed instructions regarding viewing holds for more information.

The following holds WILL prevent you from registering. Contact the appropriate department to clear your hold. Area code: 707

Hold Name	Contact	Call/email/in person
Administrative Academic Disqalification	Admissions & Records	records.admissions@sonoma.edu
Academic Disqualification	Admissions & Records	records.admissions@sonoma.edu
Administrative Disqualification	Student Affairs	664-2838
Advising Hold	Your Major Department	or Advising Ctr/EOP Dept.
EOP Hold	EOP/Academic Advising	664-2427
Expelled	Student Affairs	664-2838
Exit Interview	Financial Services	2nd Floor Salazar Hall
Financial Aid Hold	Financial Aid	Salazar 1000
Foreign Insurance	International Students Services	664-2582
Hepatitis B Hold	Admissions and Records	664-2778
HS Subject Req	Admissions and Records	664-2778
Housing Notification Reqd	Student Housing	664-2541
Measles Hold	Admissions and Records	664-2778
Missing Document	Admissions and Records	664-2778
Nursing Loan	Financial Services	2nd Floor Salazar Hall
Outstanding Balance 1	Customer Services	664-2308
Outstanding Keys	Customer Services	turn in or renew key
Orientation Hold	Orientation & Family Programs	664-4464
Perkins Loan	Financial Services	2nd Floor Salazar Hall
Remediation Enrollment Block	Admissions and Records	records.admissions@sonoma.edu
Suspended	Student Affairs	664-2838
Tuberculosis Hold	Student Health Center	664-2921
WEPT Hold	Writing Center	664-4402

The following holds WILL NOT prevent you from registering.

Hold Name
EPT (English Placement Test)
ELM (Entry Level Math Exam)
Financial Aid Check Hold; This hold is automatically removed, no contact available
Solomon Restriction

Registration

If you have read "The Basics," logged in and know your registration appointment, checked for and cleared any holds and are ready to enroll, refer to Enrollment Instructions. If you have difficulties, call the Reg Helpline at 707.664.2000. The Helpline is staffed from 9:00 am - noon and 1:00 pm - 4:00 pm during Nov 26-30.

For help with all Online Services, go to Online Services Instructions for tutorials and visual aids to assist you.

Additional Registration Information

Graduate students are not permitted to carry more than 20 units.

Enrollment in Special Studies, Internship, and Community Involvement Program (CIP)

Enrollment in Special Studies, CIP, and some Internships must be done in person. These classes may be added only upon receiving required approvals on the appropriate contract during the Registration and Add/Drop periods. The contract is available in the department offering the course. Once approvals are obtained, bring your completed contract to Admissions and by the last day to add, January 25th, to finalize your add. If this is the only class for which you are registering, please note this at the time you submit your form.

Special Studies, CIP's and Internships received by Jan 25 will be processed after Add/Drop but will appear on your schedule by Census day. Contract courses received Jan 26 - Feb 10 will not appear on your schedule until after the registration freeze (Mid-March).

Registration Assistance for Students with Disabilities

For persons needing adaptive technology access, the Assistive Technology (AsTech) Lab is located in the Schulz 1058 24-hour Computer Lab. There is also one adaptive computer in Learning Skills Services in Salazar Hall 1040, available 9:00-4:00 Monday - Friday.

Temporarily or permanent students with disabilities who need assistance with the registration process should contact Disabled Student Services at 707.664.2677 (voice) or 2958 (TDD).

Drop/Withdraw Procedures

Students will be able to add and drop classes online until January 25.

January 26- Feburary 8, students can drop with a W, online.

Feburary 9 - Apr 5, students will need to petition to withdraw from a class, however you will need "serious and compelling" reasons. Serious and compelling reasons include (but are not limited to):

• An extended absence due to a verifiable accident, illness, or personal problem serious enough to cause withdrawal from the university;
• An extended absence due to a death in the immediate family;
• A necessary change in employment status which interferes with the student's ability to attend class. This change in employment status must be verified in writing by the students employer.

The following situations would not fall under the intent of "serious and compelling":

• Failure to attend class, complete assignments, or take a test;
• Dissatisfaction with course material, instructional method, or instructor;
• Class is harder than expected;
• Pressure of other classes, participation in social activities, or simple lack of motivation;
• Change of major.

Total Withdrawal From the University

To withdraw completely from the University, fill out a "Total Withdrawal from SSU" form, available online. ( Directly download the withdrawal pdf form, or pick one up in the Office of Admissions and Records, Salazar Hall 2030). Complete the requested information, sign it, and return it to Admissions and Records for processing. Your official withdrawal date will be the date the form is received by Admissions and Records. Students who have received Financial Aid for Fall 2012 may be required to return a portion of those funds if they withdraw prior to...

Requests for Total Withdrawal from the University will be processed until April 5.

If you fail to withdraw officially, you will be assigned a grade of F, WU, or NC in accordance with University regulations. Failing to attend a class or stopping payment on a check does not constitute official withdrawal. The last day to totally withdraw for Spring 2013 semester is April 5 (no refund.)

Reapplication to SSU is required if you are a newly admitted student who withdraws before Census day, which is the 20th day of the semester.

Planned Educational Leave

The Planned Educational Leave program allows for a one or two-semester leave of absence. Continuing students should file a Planned Educational Leave of Absence Request form with the Office of Admissions and Records indicating the duration of leave (one or two semesters). Leave requests must be submitted to A&R prior to the end of add/drop. Submitting a Planned Educational Leave form does NOT mean your classes will be dropped for you. Students are still responsible for dropping their own classes during online registration.

This form requires the signature of the student's advisor. Students who are enrolled in the University as of the end of the fourth week of instruction will automatically receive registration material for the next term. Continuing students who withdraw from the University prior to the fourth week of instruction must file a Planned Educational Leave Request form to be eligible for enrollment in the subsequent semester. New students may not request a Planned Educational Leave for the first semester of enrollment at the University.

Immunization Requirement

Students are required to provide the University with proof of immunization from measles, mumps, rubella, (MMR) and from Hepatitis B. If you have not filed your proof of immunization, be sure to submit it to the Student Health Center before your scheduled registration appointment.

Information for Financial Aid Recipients

If you have sufficient financial aid on your Award Offer letter to pay your fees for the semester, your registration fees will be deferred. Payment of fees will come directly from your financial aid disbursement and you will be issued a check for any excess financial aid (less any university charges). If your financial aid does not disburse in a timely manner or is insufficient to pay your full fees, you will be billed.

Refund/Cancellation Regulations

Refund or cancellation of fees is calculated based on the student's total withdrawal date. Full refunds/cancellations will occur only if the student withdraws from all classes prior to the first day of instruction. After that date, refunds/cancellations will be pro-rated up through 60% of the semester after which no refunds will be granted.

Foreign and non-resident tuition and miscellaneous course fees are applicable to this policy as well as mandatory registration fees.

First semester Enrollment Reservaton Deposits are 50% refundable if requested in writing by May 1st and non-refundable thereafter.

Helpful Registration Hints

• Some restricted classes require permission to register. Contact the department for this permission.
• Be patient. The web response may be slow.
• Periodically review your class schedule for possible changes (cancelled/relocated class, time change, etc.)

Fee Information

The CSU makes every effort to keep student costs to a minimum. Fees listed in published schedules or student accounts may need to be increased when public funding is inadequate. Therefore, CSU must reserve the right, even after initial fee payments are made, to increase or modify any listed fees, without notice, until the date when instruction for a particular semester or quarter has begun. All CSU listed fees should be regarded as estimates that are subject to change upon approval by The Board of Trustees.

You may register for classes before paying your registration and course fees.. Please refer to the fees website for fee payment information. There are four options to pay fees:

1. In person at Customer Services (Salazar Hall, Room 1000)
2. By phone, with a credit card (707.664.2308)
3. Online: Log onto SSU's portal and navigate as follows: Self Service/Campus Finances/Make Payment
4. By mail to the address indicated below

Be sure to allow extra time if you are sending your payment through the mail. U.S. and campus mail processing time may take as much as an additional week.

Mail payment to:
Sonoma State University
Customer Services
1801 East Cotati Avenue
Rohnert Park, CA 94928