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Fetzer Vineyards (Five Rivers Winery): Office Manager/Administrative role (part-time w/ benefits) in Paso Robles

November 19, 2012 11:47 AM

At Fetzer Vineyards, they believe in friendly.

Whether it's their hands-on approach to Earth-friendly winemaking practices or how they interact with their employees and others, they are looking for an Office Manager/Administrative Assistant who embraces friendly. In this regular, part-time role, you will provide administrative support to our Paso Robles facility, Five Rivers Winery, by managing day to day office operations.  

This opportunity will be attractive to someone anxious to work a regular, part-time schedule with benefits, of approximately 30 hours per week. During our off-season from about January through July, you will most likely work about 30 hours a week, however during our busy Harvest season from late summer through late fall, the hours may ramp up to full-time depending on business needs. This is an ideal opportunity for someone looking to work in a small, closely-knit satellite office environment yet be part of a larger organization and leverage off enterprise wide resources and efficiencies.  

Scope:

Provide administrative support to Paso Robles facility in managing day to day office operations.  

50% - Reception & Front Office Management
• Answer incoming calls, direct to proper parties, take & distribute messages as required.  Answer general questions for callers.  Support phone system administration and monitor general message box.
• Responsible for daily office opening & closing procedures such as locking/unlocking all exterior doors, redirecting phone lines to the general information voice response.
• Responsible for petty cash administration.  Prepare petty cash summary and account distribution for reimbursement.
• Distribute applications and job posting information to applicants, route to Human Resources for processing.
• Responsible for posting Job Opportunities and other general company announcements on bulletin boards.
• Coordinate the ordering and receipt of all office supplies, including water & coffee deliveries.  Prepare purchase requisitions; interact with vendors to coordinate deliveries, handle receiving paperwork and any necessary returns.  Code incoming invoices, obtain manager approval and route to Accounts Payable in Hopland for processing.
• Prepare, sort and distribute all interoffice, in-coming and out-going mail.  Maintain postage records and ensures timely and accurate delivery of mail and packages.
• Responsible for keeping the kitchen & break room area stocked with necessary supplies.  
• Key contact for office equipment operation/repair for copier, facsimile machines, and related equipment.

40% - Administrative Support
• Provide administrative support to team members.  Assist with planning and organizing of calendars, initiate travel arrangements, prepare itineraries and manage calendars for department staff, process expenses and p-card statements, provide clerical support, assist with office organization and related tasks.
• Prepare itinerary and arrange for appropriate food and décor for reception and hosting of various guests.  Assist with planning and organization of Grower and Company events.  This may include catering, rentals, wine ordering and related items.
• In conjunction with local and corporate (Hopland) management teams, assist with planning of company events, update meetings and other employee activities.
• May assist managers with Time Administration, coordination of new hire activities, receive and distribute payroll checks, assist with employee activity changes (blues) and related employee activities.  Assist with coordination of Safety trainings, site visits and local CARE program contact.

10% - Harvest Weight Tags and Winemaker Database
Provide support for Winemaking Logistics team at corporate office in Hopland by processing, routing, and entering data as necessary into the Winemaker's Database (WMDB) system, send required information to Hopland team in a timely basis, other seasonal duties as required.


Must Experience: 
• Associate Degree in Business Administration or related field preferred with 5+ years of related executive or administrative support experience; or equivalent education/experience combination.
• Demonstrated ability to independently plan, coordinate and complete projects with accuracy and within designated timeframe.
• Communication:  Requires exceptional written and verbal communication skills and the ability to develop and maintain effective working relationships with all levels of internal and external contacts, employees, vendors and guests.  
• Advanced computer skills in Word, PowerPoint, Email, Excel, Publisher, Adobe, Internet and related programs.  
• Knowledge of general accounting, bookkeeping, job cost reporting, standard accounts payable practice, and office management procedures.
• Valid CA Driver's License.


Preferred Experience:
• Bilingual: English/Spanish
Location:

Fetzer Vineyards - Five Rivers Winery  8998 North River Road  Paso Robles, CA 93446

About Fetzer: 

Their multi-site California winery operation includes 1000 acres of farmed vineyards and 3 million cases produced annually. Operations include Mendocino County winery, production and vineyard locations; Paso Robles winery and Jekel vineyard operation in Greenfield, with a combined sales of  approximately $185 Million and combined employment of 305 with an additional approximately 40 seasonally.  


They couldn't be more excited to be part of Viña Concha y Toro which occupies an outstanding position among the world's most important wine companies. With consolidated sales in 2011 of over US$850 million and more than 29 million cases sold globally, the company shows the strength of its business model and international leadership, with a presence in over 135 countries.

To learn more visit http://www.fetzer.com/ and http://www.fiveriverswinery.com/

Start Date: ASAP
Salary: DOE
How to apply: Email your resume to: careers@fetzer.com, with "Office Manager" in the subject line. Must pass pre-employment drug screen, background, & DMV check process.  AA/EOE/M/F/D/V

Contact SBE
Contact SSU
Sonoma State University School of Business and Economics. Reach.
1801 East Cotati Avenue, Rohnert Park, CA, 94928 • 707-664-2377 11531