Job Description: Bookkeeper, Full-charge

About our Company

SenarioTek offers affordable expertise.  Our engineers are the most advanced and reliable RF instruments, switches and switch matrices on the market. Our ability to solve your problem is unmatched in the industry because of our expertise and flexibility. SenarioTek engineers function as an extension of your engineering team. If there is more than one answer to your question, we provide an alternative quote. As a full service custom solutions provider, we start with only your specifications to design, build and deliver a result that works for you at a price tag you can justify. Using ADS simulations we can demonstrate how it will perform before it is built.

SenarioTek designs and builds Custom Test Interface Units for wireless, aerospace and defense, ATE systems and the telecom industries. Our expertise includes RF, microwave, millimeter-wave interface design. We offer our employees flexible hours and a great work environment.

Essential Functions and Duties

The Bookkeeper is responsible for preparing financial statements, reconciling the general ledger and balance sheets, budget preparation and tracking, and working with the tax accountant. Individual must demonstrate accounting knowledge, be detail-oriented, accurate and familiar with standard accounting practices.

Authority

The SenarioTek book keeper has the authority to recommend changes in the book keeping methodology, strategy and tactical applications. All changes must be approved by the SenarioTek management team prior to changes being implemented in the systems. Has the authority to stop the book keeping process if any defect or issues is found. Escalation to management must occur immediately and restarting the process must have SenarioTek management approval. Note: SenarioTek Management includes: CEO (Marketing Manager), CTO (Engineering Manager), COO ( Operations & HR Manager).

Responsibilities:

• Accounts Payable to include data entry of invoices, check preparation and wire transfers
• Accounts Receivable to include payment processing, bank deposits and collections
• General Ledger to include maintaining the chart of accounts, daily/weekly/monthly posting to the GL
• ADP online payroll, sales commissions, banking and bill pay online
• Handle loan applications for additional funding
• Account reconciliations, cash flow management
• Maintain accurate records to back up sales tax reporting
• Submit and review bookkeeping records with outside CPA firm. Perform month-end and year-end closing
• Produce financial statements and specialized monthly sales and customer reports
• Maintain vendor and customer files
• Maintain and update company corporate financial records
• Liaison with corporate CPA and bank officers
• Keep current all state and city business licenses
• Monitor and analyze budget versus actual expenses and purchase orders
• Track PTO accrual and use for all staff
• Process new hire accounting paperwork and employee separations, including health insurance plan

Additional Responsibilities:

Ø Leads the preparation of all financial reports and documents.

Ø Leads month and year-end close processes including reconciliation and performing analytical activities assuring accurate financial reporting.

Ø Manages Accounts Receivables and Payables overseeing cash flow and improving working capital practices. Assures regular reconciliation of general ledger accounts, bank accounts and statements.

Ø General duties includes Administration of Payroll, general cash management, oversight of outsourced support (IT, Contractors/Consultants…), management of selected vendors, development and maintenance of corporate documents, and the creation of internal controls and documentation procedures.

Ø Oversees reporting requirements, including sales tax filing, quarterly sales, quarterly budget to actual, and prepares quarterly updates for management team.

Misc.

· Participates in the creation of a cohesive work environment – enabling a work group environment.

· Strong team work, communication and interpersonal skills.

· Strong written and verbal communication skills.

· Uses quality control methodologies to improve existing processes and to identify process control opportunities.

· Ability to use word processing and flow charting software tools.

· Familiar with e-mail, use of the Internet, and misc. software applications.

Qualifications:

• Minimum of 3 – 5 years experience as a full-charge bookkeeper.
• Strong PC skills including Quick Books, Excel, Word and Outlook, required.
• Knowledge of MRP or ERP applications, such as Matrix One, Oracle.
• Self-starter with problem solving abilities, flexible and able to multi task.
• Demonstrated ability to pay persistent attention to detail, while maintaining an overall view of the situation.