Forms

Travel Forms

Travel Authorization Form (xlsx) Request travel authorization and travel expense advance for all Business Units.

  • Prior to any international travel, approval must be obtained in writing from the President of the University, as well as the traveler must complete the Foreign Travel Insurance Program form and sign up for the U.S State Department's Safe Traveler Enrollment Program (STEP). Additionally, if traveling to a country on the U.S. State Department's Travel High Hazard/Warning list and the CSU Risk Management Association's High Hazardous Country list, an additional approval form as well as approval by the Executive Vice Chancellor/Chief Financial Officer in writing is required. For more information about this process, contact the Seawolf Service Center.
  • If requesting an "Early Bird" advance (more than 30 days from the date of departure), additional documentation is required. Please contact the Seawolf Service Center for more information.

Travel Expense Claim (xlsx) Request reimbursement for travel expenses for all Business Units SOCMP, SOFDN,SOSSE, and SOASI.

Travel Expense Claim Instructions (pdf) A guide for completing the form with permissible limits, data field formats, abbreviations, etc.

Use of ProCard for University Travel Expenses Form (pdf) This form is required when the ProCard is used for Conference/Meeting Registration fees and local Enterprise Rental Car fees.

Business Process for Use of ProCard for University Travel Expenses Form (pdf) The Business Process document outlines the requirements for the traveler and the ProCard holder as well as the Travel Expense Claim and the ProCard Report when the ProCard is used for University Travel Expenses.

Hotel Occupancy Tax Waiver (pdf) Hotel/Motel Transient Occupancy Tax Waiver (Exemption Certificate for State Agencies

Campus Key Forms

Staff and Faculty Key Request (pdf) Print this two-sided form, fill in the necessary information and sign at the bottom of page two indicating that you have read and agree to the Key Control Policy.

Faculty "Emeritus" Key Request Form (pdf) Print this two-sided form, fill in the necessary information and sign at the bottom of page two indicating that you have read and agree to the Key Control Policy.

Student Key Request (pdf) This form is for initial and renewal key requests. Print this two sided form, fill in the necessary information and sign at the bottom of page two indicating that you have read and agree to the Key Control Policy.

Report of Key Loss Form (pdf) Report the lost key as soon as possible. This form is used to keep a record of potential compromise to specific locks and to determine if lock replacement is essential for adequate security.

Miscellaneous Forms

Work Request Form (pdf) This two-page form is to be used for non-maintenance requests only. For maintenance requests, please call the Seawolf Service Center at (707) 664-2308..