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Designation of note taker (Karen Brodsky) Approval of Agenda and Minutes of 12/8/08 meeting Approved as corrected. Suggestion that minutes should go on the web. BLM will send minutes to Laurel to post on Senate website. Review of feedback on the 11/19/08 open forum for students Notes passed out, and all committee members asked to review before next meeting. Discussion of Ad Hoc web site and designation of liaison (see  HYPERLINK "http://www.sonoma.edu/Senate/Commems/AdHocDiv.html" http://www.sonoma.edu/Senate/Commems/AdHocDiv.html) Discussion of what should be put on the website. Agreed it should be a place to keep the Senate informed of activities such as the feedback on forums. General discussion of ideas such as a place for students to post concerns, a place to ask questions and get feedback, and a way to keep campus connected on diversity issues. It became apparent that time dedicated to making a useful website was necessary. S. Cabaniss agreed to help Laurel to get some basic things going such as links to historical documents, links to other diversity pages on campus, and other pertinent information. Discussion of the recent Faculty Retreat on Diversity Everyone who attended the retreat, enjoyed it. The SJSU people had great experiences to share. There was a real commitment evident at SJSU in terms of both the range of programs and staffing dedicated to ensuring “inclusive excellence.” Suggestion that CTPD provide workshops for faculty to deal with difficult dialogues that may arise in the classroom. Report on joint meeting of Chairs of Ad Hoc Committee and the President’s Diversity Council General report on this meeting was positive. Shared vision that PDC will focus on creating a long-term strategic plan by the end of the Spring 2010 semester and AHDC will focus more on gathering history, creating forums and making recommendations. Standing Reports Senate (Barbara and Elisa) –deferred to the next meeting ASI Diversity Efforts (M.J. and Derek) –deferred to the next meeting CFA Affirmative Action Committee (Jean) –deferred to the next meeting President’s Diversity Council (Elisa, Karen, Derek, M.J. and Joyce) –deferred to the next meeting Sub-committee meetings to plan work for Spring 2009 (open forum / focus groups and analytical/report) The subcommittee on forums used the rest of the meeting time to review ideas with the community at large. It was decided that we should try an approach similar to the Open Space Technology used at the faculty retreat. Instead of forums focused on a specific issue, we will invite the entire campus to participate in the forums and pose a modified version of the four questions the SJSU folks had developed. • Tell us about a time when you felt diversity was valued at Sonoma State University.  • Tell us about a time when you felt diversity WAS NOT valued at this university.  What is the lesson to be learned from this for our campus? • Let’s fast-forward five years.  The year is 2014.  The Inclusive Excellence/Diversity Master Plan has been successfully implemented.  What would be different on this campus?  • What are the top three items that you want to see in the Inclusive Excellence/Diversity Master Plan?  Explain your reasons for these three items. The forums subcommittee will meet to come up with new dates, and flesh out this approach. The initial dates proposed were Wednesdays 3-5 p.m. 2/25, 3/11, 3/25 and 4/8 (but 4/8 is in conflict with the first night of Passover). Suggested that the President send a letter to the campus community and support staff being given time to attend. J. Suzuki agreed to facilitate a group. E. Velasquez-Andrade has some grad students trained in the Difficult Dialogues approach who might be able to facilitate as well. 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