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Grade Appeal Policy

Recommended By: Academic Senate
Approved:
Ruben Armiñana, President
Date Originally Issued: October 10, 1993

Current Issue Date: October 28, 2011
Effective Date: April 1, 2008
Contact Office: Vice President for Academic Affairs

Code: 2008-2

  1. Principles
    1. Executive Order No. 1037: Grading Symbols, Assignment of Grades and Grade Appeals gives authority to each campus Senate to provide policy and procedures for the proper implementation of faculty responsibilities in connection with the assignment of grades and their appeal. Executive Order No. 1037 directs that the standards established by the procedures be based on the following principles:
      1. Faculty have the sole right and responsibility to provide careful evaluation and timely assignment of appropriate grades. (Administrative grading symbols may be assigned only in accordance with the provisions of this executive order.)
      2. There is a presumption that grades assigned are correct. It is the responsibility of anyone appealing an assigned grade to demonstrate otherwise.
      3. In the absence of compelling reasons, such as instructor or clerical error, prejudice or capriciousness, the grade assigned by the instructor of record is to be considered final.
      4. Students who believe that an appropriate grade has not been assigned should first seek to resolve the matter informally with the instructor of record. If the matter cannot be resolved informally, the student may present his/her case to the appropriate campus entity, have it reviewed and, where justified, receive a grade correction.
      5. If the instructor of record does not assign a grade or if he/she does not change an assigned grade when the necessity to do so has been established by appropriate campus procedures, it is the responsibility of other qualified faculty to do so.
      6. "Qualified faculty" means one or more persons with academic training comparable to the instructor of record who are presently on the faculty at that campus.
      7. Each campus faculty senate has authority and responsibility for providing policy and procedures for the proper implementation of the foregoing principles.
      8. Each campus president is responsible for ensuring that the policies and procedures developed by the faculty senate are in conformance with the principles and provisions of this executive order and for ensuring that such established policies and procedures are carried out.
    2. In compliance with Executive Order 1037, Sonoma State University has established Formal Dispute Resolution Procedures to hear grade appeals. (http://www.sonoma.edu/UAffairs/policies/dispute_resolution.htm) These procedures rely on the good faith of all parties to achieve a reasonable resolution of the appeal. In order to protect the rights of students and faculty, the rights listed below are incorporated into the Grade Appeal Policy and Procedures.
      Students and faculty have the right to:
      1. impartial review;
      2. advice and assistance;
      3. reasonable time limits throughout the process;
      4. an adjudication by the Dispute Resolution Board;
      5. access to relevant documentation;
      6. a decision based on the record of the adjudication;
      7. a written statement of the grounds for the decision and the evidence relied upon.