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KEY ISSUANCE PROCEDURES

  1. EMPLOYEE KEYS
    1. Complete "Key Request Form."
    2. Keys may be requested for regularly appointed university and auxiliary
      employees for the duration of employment.
    3. Obtain appropriate approving signature, in accordance with campus Key Policy.
    4. Submit completed form to Customer Services Center.
    5. Receive and sign for authorized keys.
    6. Turn in keys when no longer needed or prior to issuance of final pay warrant. Periodic auditing of issued keys may be requested.
    7. Duplicates of outstanding (uncleared) keys will not be issued.
  2. STUDENT KEYS
    1. Complete "Key Request Form."
    2. Keys may be requested for no longer than one semester at a time.
    3. Obtain appropriate approving signature, in accordance with campus Key Policy.
    4. Submit completed form to Customer Services Center.
    5. Receive and sign for authorized keys.
    6. Turn in keys when no longer needed or prior to the end of the semester.
    7. Keys may be retained by submitting a completed "Renewal Key Request."
    8. Duplicates of outstanding (uncleared) keys will not be issued.
    9. Uncleared keys may result in administrative hold on student's records and registration.

LOST KEY PROCEDURES

  1. REPORTING
    1. Lost keys should be reported immediately to the Customer Services Center as well as to the Department originally authorizing the keys.
      1. Complete Report of Lost Key form (available at the Customer Services Center).
      2. Obtain signature of appropriate Department or School administrator, indicating if the key is to be re-issued and if a lock change is necessary.
  2. CHARGES
    1. Lost Key charges are as follows:
      1. Master Key $200
      2. Submaster Key $100
      3. Single Lock/Building Entrance Key $25
    2. Lost Key charges will be refunded if keys are found and turned in to Customer Services Center within 30 days of loss.
    3. If the lock must be changed for security reasons, actual costs of re-keying may be charged to the department originally authorizing the keys and/or the individual to whom the keys were issued

Effective June 1, 1999

Updated June 1, 1999 by SSU.policies@sonoma.edu