Implementing SSU's Web Standards

The templates described on this site meet SSU's Web Standards, and have been produced for use by divisions, schools and department websites.

In cases where the templates cannot be used, the sites should still adhere to these standards. If an SSU website cannot follow these standards, the department must seek approval from the Web Advisory Committee before putting the site into production.

See the Exemption Process.

Working With the Web Team

The University Web Team develops and maintains the University's web design. The IT Web Office provides design and production support to the Web Team. Both groups are available to help schools, departments, divisions and programs to build and redesign sites using the SSU Web Templates.

Step 1: Web Team Consultation

Before attempting to implement the SSU design with your site, please make an appointment for a consultation with the Web Team. This is an important step in a successful website implementation, whether you build the site on your own, or the Web Team builds it for you.

To make an appointment, send email to webmaster@sonoma.edu.

Step 2: Get on the Web Team Production Schedule

One or more Web Team members will work with you to develop your site. Because Web Team availability is limited, your site development will be scheduled based on the amount of work to be done, and the type and amount of assistance the Web Team will provide. Keep in mind that Web Team is made of staff from a variety of departments, supported by Web Office student assistants. They all have other duties, responsibilities and projects, so their Web Team time is very limited, and production schedules will be fluid.

Step 3: Site Development

During this phase, the assigned Web Team members will work closely with the department to customize the templates for the site. This will be based on the needs of the department, but done in a manner that complies with the University's web design standards, and web accessibility requirements. A skeleton development site will be built. Department members will contribute all content: text, images, audio and video. Web Team will build the site completely, or assist department web editors to build the site. The assigned Web Team and Department members will continue to meet as needed.

Step 4: Site Testing

The Web Team and Department will test the development site. Errors and other problems will be corrected. The Department and Web Team will agree when the site is complete and ready to go live.

Step 5: Site Go Live!

The Web Team will make final changes to the development site, and put it into production. If this is a site redesign, the old site will be deleted and replaced with the new. Any changes required on the web server, such as redirects or custom search collections, will be created by the IT Web Office. An automated accessibility compliance report will be established, and run monthly. Updates to the University's A-Z index and top navigational pages will be updated as needed.

Step 6: Department Editor Training

Before handing off responsibility for the day-to-day maintenance of the site, the Web Team will provide basic training to the designated Department Content Editor.

Step 7: Post-Production Support

The IT Web Office will be available to answer any questions, help with content updates, or assist in solving any design problems that come up after the site goes live.