MSPU the agenda (Harris/Merrifield)
MSPU the minutes of August 1,1995 (Harris/Merrifield) MSPU the minutes of September 8, 1995 (Harris/McIntyre) with the following correction: top of page 3, Barnier did not abstain, Barnard did. Consensus to not list names in the future when votes are taken.
Larry informed the committee that the program whereby students can work for the Enterprises in order to obtain a computer is now available. The purchasing credit card program will begin to be implemented in the next 60 to 90 days, beginning probably with Natural Sciences and Facilities. A task force is developing the procedures manual. Alan reported on the issue of the Enterprises Uniforms and stated that he was working with a small group of student employees to address the concerns. Larry reported that AARC has not named its members to the conference committee, so he doubted that the committee would happen. He thought the PBAC may become the avenue that brings the two reengineering committees together. Larry informed the committee that the first evaluations of the AFD managers were under way.
Larry reviewed a revised list of AFD Objectives noting that 10 objectives had been accomplished, and 11 had been either deferred or eliminated primarily because of funding. "Resolve problems with direct lending" was added under financial services because this issue has emerged as a critical priority to which our new Controller is devoting much of her time. Three items were added in the Facilities area: the Housing Deferred Maintenance Phase I, Painting of the Art Complex and Cluster Schools, and Seismic Bracing in the Library.
Dennis asked about the deferral of the Records Management Program, and Larry responded that it was a staffing issue, that with the Associate Vice President having to fill in for the vacant Senior Director for Finance, and with the pressing financial issues such as the GAAP audit and direct lending, records management had to be deferred.
Dennis asked that the topic "Conference Committee Membership" be agendized for next time.
Housing Deferred Maintenance Financing was added to the list of Action Items approved at the last meeting. Larry reviewed the info items (noted in bold on the list attached to the agenda). He also asked if there were any questions about the topics discussed under "Items for the Good of the University." He had reported on these items by quickmail.
Larry reviewed the handout entitled "Report to the Campus Reengineering Committee, Budget Planning: 1995-1996 and 1996-1997.
Under "Sources of New Funds" Dennis asked that Larry footnote the Health Center Subsidy, that $50,000 was from a prior year allocation. On the page titled "Budget Planning 1995-1996" the CSU Mandates of $1,474,549 is primarily compensation increases. Also included in this category is the new Risk Management Pool. Under fixed costs, utilities costs have increased and the charges for the MasterCard/Visa program have more than doubled as a result of more students charging their fees. Larry stated that for 1995-96, the University budget is balanced except that the "new needs" are not funded. He reviewed the list of "new needs" for AFD as well as the totals for the other divisions. He also reviewed the "new needs" for 1996-97, which are primarily rolled forward from the 1995-96 needs plus the addition of gender equity. There were several philosophical questions raised which Larry said were valid issues and should be raised; however, since they were not AFD issues, he felt the appropriate arena to raise the questions would be the PBAC.
MSP (Nakamoto/Harris) to direct Larry to write a memo to Don Farish seeking advice and counsel from AARC with recommendation for clarity as to where the Reentry Program should be housed organizationally. The memo should include a preamble including the background leading up to this question; i.e., the move of the program with the Counseling Center from Student Affairs, and a statement that Reentry is welcome to stay in AFD if AARC determines that it is appropriate. (one abstention)
The committee reviewed the detailed lists of O.K. presented with the agenda. It was suggested that Larry revamp the presentation because some of the categories were misleading as named, such as "Subscriptions" which is really "regulatory updates." Also, some of the general supplies lines could be grouped together, with unusual big ticket items noted, such as check stock, envelopes, etc. Larry asked the Senior Directors for assistance in finetuning the presentation.
Barry spoke of the meaning of "corporate" as efficient and business like in appearance with a perceived lack of humanism, justice, or equity. Since the SSU culture is varied, we need to be sensitive and allow for diversity of views, opinions, and appearances. Drew and Larry both related the issue to the issue of change and that as the rate of change increases, we can expect more criticism, as change is difficult for most people. Andy suggested that we keep in the forefront the mission of the university, and relate proposed changes as they occur to how they support the mission.
The agenda for October 13 was reviewed. Larry said he would add "Conference Committee" and that if anyone else had items to discuss, to quickmail them to him.
Melinda asked about Facilities Services, in particular, what services are provided for free vs. services that are charged.
Dennis stated that the exercise that AFD is going through with the itemization of O.K. is only valuable if all university entities provide a similar breakdown.
Barry asked about the garbage bins at the Stevenson dock. They seem to be regularly overflowing and unsightly.
Larry asked about how the University clocks are set and maintained.
Gloria asked if something could be done to improve the appearance of the bulletin boards on the east end of Darwin and the north end of the Village.
|Gender Equity, Athletics||0||150,000|
|Stevenson Rear Entrance||0||100,000|
|Director: Corporate Relations||0||75,000|
|Residence Life ShortFall||50,000||50,000|
|Director Financial Aid||50,000||100,000|
|Operating Expense, I.T.||100,000||100,000|
|Operating Expense, A&R||50,000||50,000|
|Academic Budget Officer||40,000||40,000|
|Sick Leave Expense||21,000||21,000|
|Clercial Transfer, Cont. Ed.||24,000||24,000|
|IBM Computer Purchase||30,000||30,000|
|Assigned Time, Waivers||?||?|
|Chair Time Support||?||?|
|Increase Inst. Equipment||?||?|
|ADMINISTRATION AND FINANCE|
|IO 4% Salary Increase||0||28,540|
|Foundation Endowment Mgt||65,000||65,000|
|Stevenson Entrance Planning||12,000||0|
|GAAP Audit Compliance||?||?|
|EHS Audit Compliance||52,000||52,000|
|Pay for Performance, Payroll||40,000||40,000|
|Thermal Energy Project||?||0|
CRC Minutes 1995-1996