CAMPUS REENGINEERING COMMITTEE
Minutes: March 14, 1997
- Laurence Furukawa-Schlereth
- Jim Christmann
- Sue Parker
- Carol Cinquini
- Barry Ben-Zion
- Ardath Lee
- Steve Wilson
- Lynn McIntyre
- Dennis Harris
- Neil Markley
- Letitia Coate
- Rand Link
- Gloria Ogg
- Tracy Terrill
- John Bond
- Edna Nakamoto
- Carol Currier
- Diane Brown
- Johanna Filp (for Marty Ruddell)
Approval Of the Agenda
MSPU (Harris/Wilson) the agenda.
Approval Of the Minutes
MSPU (Bond/Ben-Zion) the minutes of November 8, 1996.
The minutes of February 7, 1997, were deferred to the next meeting.
Action and Information Items to Date
Larry reviewed the items added to the list as a result of the last
meeting. Under "Action," Dennis Harris was added to PBAC. Information
items included updates on off-campus student housing, housing growth, GTE,
One Card, and AFD Objectives. Other items discussed included Capital
Outlay Delegation and Larry's efforts to collaborate with area community
colleges with regard to administrative functions.
Larry explained the decentralization of the Capital Outlay program, the
requirements, and how it affects SSU. In order for a campus to become
"certified" to manage its own projects, we must submit a plan for CSU
approval. This plan was distributed to the CRC and was submitted to the
Chancellor's Office in March. If we are certified to manage our own
projects, we would keep about 4-5% of the overhead costs currently
retained at the system level. This delegation is very important given our
planned $38 million Information Center building. If approved for delegated
authority, we would have to add some staff. Ultimately, if the document
passes, the campus will have to decide whether or not to accept the
delegation on a project by project basis.
- AFD Objectives: 1997/98
This item was heard as a first reading.
Larry was asked to agendize for a future meeting a briefing by Edna and
Steve about the transition of the Foundation personnel to "reimbursed"
- Campus Deferred Maintanance Priorities
Larry reviewed the list, stating that Item 31, Overlay
Cypress/Zelkova/Remaining Redwood Circle, should be removed because it
belongs in the Parking Budget. However, an item was left
off--Architectural Study of Safety Issues of Stevenson Dock: $15,000. He
proposed substituting this item for the previous Item 31.
MSPU (Harris/Lee) the Campus Deferred Maintenance List as amended.
Larry clarified that this process occurs every year, i.e., Deborah
DuVall/John Bond put out a call for projects each Fall and they are
evaluated and prioritized for the next cycle. Priorities are given for
projects addressing health and safety issues.
Johanna Filp asked about the possibility of including funding for campus
or departmental "gathering spaces." Larry responded that this issue has
been discussed in the past, but that he would agendize it for a future
meeting to revisit the question.
- AFD Financial Analysis
Dennis explained the charts outlining the Administration and Finance
Division's budget for 1996/97 and projected for 1997/98, both Personal
Services and Operating Expenses by cluster. Larry then reviewed the list
of unfunded issues for the division, totaling approximately $1 million.
Two of the unfunded items were related to Parking and Housing, prompting
further discussion. Larry explained that positions currently paid from
these two funds need to be transferred back to the General Fund because
each of the special funds has responsibilities to plan for. The Parking
Fund must build enough reserve to add parking lots to accommodate the loss
of spaces at the perimeter of campus (Petaluma Hill Road and East Cotati),
as well as future repairs and resurfacing. Housing must build a reserve in
order to secure financing for growth. Questions were raised about the
possibility of private, profit-making housing or parking, and Larry
responded that the President has met with local City Councils but the
growth/no-growth and wastewater issues present stumbling blocks to this
approach. Larry agreed to ask the Campus Planning Committee to review the
cost associated with their recommendation to eliminate perimeter parking.
- President's Budget Advisory Committee
A synopsis of the the activities of the PBAC was included with the agenda.
Larry reviewed the list and mentioned that the minutes of the PBAC are
also available on the Web. About mid-April, the PBAC will begin a series
of long meetings to formulate recommendations. The April 11 CRC meeting
will be the last chance for the CRC to provide input to the CRC reps to
- Administrative Intern Program
Larry stated that the Administrative Intern program has been in existence
long enough to warrant review and assessment. Some issues have been raised
by the students, including equitability for students in other divisions,
mentorship between the appropriate senior director and the interns, and
the requirement that the interns live on campus.
- MSPU (Terrill/Ben-Zion) to create a Task Force consisting of Alan Murray
(Chair), Edna Nakamoto, Tracy Terrill, Letitia Coate, and Katharyn Crabbe
(if she is willing) to review and assess the Administrative Intern Program
and provide a report to the CRC at the May meeting.
- Revenue Collection Activities in the Classroom
Tracy and Neil asked that campus policy be developed related to collection
of fees/payments in the classroom. Examples given included selling of
course packs, collection of funds to cover field trips or vehicles, supply
sales, etc. here were several concerns, including the right of students to
know the costs of a course prior to enrolling, and control over the
collection and deposit of funds. Steve Wilson volunteered to draft policy
recommendations for consideration by CRC, and asked that CRC members send
their input to him. Once CRC comes to agreement on the recommendations,
the document would be forwarded to the Academic Senate for consideration.
Open Forum -Items for the Good of the University
Questions were raised about the landscaping and rock wall in front of the
Commons, and whether or not the campus has a design review board. Also,
there were questions about the re-seeding of the lawn. Gloria stated that
a design for the wall in front of the Commons was circulated at a previous
CRC meeting. Larry said he will look into it and get back to the
NEXT MEETING: April 11, 1997, 12:00 - 4:00 p.m., Terrace Room
CRC Minutes 1996-1997