Approved Unanimously by CRC, March 12, 1999
Furukawa-Schlereth brought the meeting to order at 12:10 AM and asked for a motion to approve the Agenda. A motion was made by Dennis Harris. A second was obtained from Floyd Ross. The Agenda was approved unanimously.
December 11, 1998 Schlereth then asked for a motion to approve the minutes of December 11, 1998. A motion was made by Harris. A second was obtained from Drew Calandrella. The minutes were then approved with no nay votes but with abstentions from those Members not present at the December 11, 1998 meeting.
Schlereth then made his report to the CRC focusing on the following items:
|Core Team Training||130||130||365||0||0||0||0|
|Human Resource Augment||0||100||0||0||0||0||0|
|Financial Services Augment||0||0||100||0||0||0||0|
|Financial Aid Augment||0||0||0||0||100||0||0|
|Interest, Line of Credit||0||0||70||87||87||0||0|
|Principle - Line of Credit||0||0||0||6||66||1,253||0|
|General Fund 98-99||$236||236||236||236||236||236||236|
|General Fund 99-00||0||120||120||120||120||120||120|
|General Fund 00-01||0||0||100||100||100||100||100|
|General Fund 01-02||0||0||0||100||100||100||100|
|General Fund 02-03||0||0||0||0||100||100||100|
|General Fund 03-04||0||0||0||0||0||100||100|
|GF Unit Assessments*||128||118||118||118||118||118||0|
|Line of Credit||0||324||800||200||0||0||0|
Sum of Above General Fund Contributions $6,054,000
Less Ending Fund Balance Rebate to General Fund $ -722,000
General Fund Contribution $5,332,000
|Administration and Finance||9.46%||12,109||11,163|
|Percent of Budget||Percent of Project||CMS $Contribution|
|Extended Education||3.5||3.5||$ 288,000|
The Vice-President indicated next year’s deferred maintenance list will be brought forward for prioritizing soon. Jim Christmann expressed appreciation for the renovation of Darwin 108, however some seat bottoms are falling off. Schlereth asked John Bond to look into the problem. Schlereth requested the formation of a faculty committee to discuss general purpose classroom renovations. Andy Merrifield indicated he would take the request to the Academic Senate’s Structures and Functions Committee.
Schlereth explained the need for campus-gathering spaces developed from the recently completed WASC self-study. Schlereth explained six new gathering spaces developed to satisfy, in part, the WASC self-study. These six spaces are: Redwood Lounge, Darwin Lounge, Ives Lobby, Gym, Sauvignon Village, and Schultz Information Center. Schlereth proposed a nice area for people to gather in each of the spaces. Two spaces have been designed for consideration currently: Stevenson Lounge (Redwood Lounge) and Darwin Lobby. Schlereth added two questions must be answered:
Walker and Markley presented the designs for the Stevenson and Darwin gathering spaces. Discussion ensued and the following points were made: By consensus, the group felt the gathering spaces were needed and a good idea. Spending for this project could affect instructional renovation dollars, however the Committee will make that decision. Some design modifications were suggested.
Schlereth asked this item be moved to accommodate the time certain. No objections were raised from the Committee. Deborah DuVall presented a historical perspective of our Master Plan and proposed changes to our current plan. The Campus Planning Committee suggested input be solicited from campus stakeholders on the proposed changes. A consulting firm has been retained to complete an environmental impact report and DuVall would like to obtain Trustee approval of the revised Master Plan by March of 2000. The core of the campus would remain within Redwood Circle, but more academic buildings would be placed on the East Side of Redwood Circle. Future housing and the Proposed Music Center have been added along with revision to the athletic fields to break up the parking lots. Katie Pierce asked if any part of the EIR was unneeded since the cost of the report would hit the campus reserve. DuVall indicated the EIR had been pared down somewhat, however further paring could jeopardize the essential information in the report. Schlereth added the cost for the EIR is $200,000 of which 50% will be paid by housing and 50% will be paid over two years from the general fund.
Schlereth reviewed the analysis distributed with the agenda packet.
General Housing Operations: $10,000
General Housing Operations $ 50,000
New Revenue to Division 98-99: $16,000*
New Revenue to Division 98-99 MCF $ 33,409*
AFD Bad Debt Collection $100,000
Melinda Barnard indicated she would like Temporary High School to read Temporary High School/Housing as to reflect we are renovating housing buildings not building new structures.
Schlereth briefed Members on issues confronting the PBAC.
Current known reserve obligations for 1998-1999 stand at $288,535 as follows:
** Non-General Funds required.
1994-1995 $200,000 President establishes an on-going General Fund appropriation for instructional equipment. Appropriation placed in the University-Wide Budget Category. Resources to fund the appropriation were generated via the administrative Reengineering activities of the campus. The appropriation was then moved to the base budget of he Division of Academic Affairs (Provost Office) in fiscal 95-96.
1997-1998 $200,000 President increases the on-going General Fund appropriation for instructional equipment. Appropriation placed in the base budgets of the 5 schools. Resources to fund the appropriation were generated by a reduction in the base budget of the Division of Administration and Finance.
1998-1999 $165,000 The CSU Trustees provide a one-time allocation of $165,000 for instructional equipment. Appropriation placed in the University-Wide budget category.
|1994-1995 Appropriation from the President||$200,000||Permanent|
|1997-1998 Appropriation from the President||$200,000||Permanent|
|1998-1999 Appropriation from the Trustees||$165,000||One-Time|
|Faculty Position - Education||$ 88,529||Permanent|
|Administrative Position - Osborne Preserve||$ 38,427||Permanent|
|Administrative Position - Sponsored Programs||$ 71,109||Permanent|
|Provost's Operating Expense||$ 1,935||Permanent|
|Ukiah Liberal Studies Program||$ 62,640||Permanent|
|Mendocino College Building Project||$ 40,000||5 years|
|Faculty Position - Business and Economics||$ 54,000||Permanent|
|Partial Funding - Faculty Travel||$ 43,360||Permanent|
|Instructional Equipment Purchases||$165,000||One-Time|
Lease Purchase Payments, Phone Switch $197,985
Administrative Position, Information Technology $ 76,200
Additional general operating expense, Information Technology $121,785
Alternative Transportation Gloria Ogg updated the Members on the progress of this Sub-Committee. Surveys of bicyclist needs have been created, but the Committee has not yet met to discuss this. The free Bus Pass Program has been successful, however the grant is non-renewable and Ogg is looking into alternative ways to fund this program in the future.
Exterior Lighting Task Force John Bond briefed the Members on the progress of the Task Force. All previously identified work has been complete. An additional walk through had been scheduled and completed with additional suggestions implemented. Bond suggested exterior lighting to be revisited annually for updating. At the request of a member, Dennis Harris will be scheduling two walk throughs during the year to examine exterior lighting.
Human Resources Information Group Nakamoto updated the Members on the progress on this Sub-Committee. The group has made good progress in recruitment and a workers compensation workshop is upcoming. Melinda asked the Member of the CRC to commend Nakamoto on the improved performance of the group.
Financial Services Information Group Wilson briefed the Committee on the progress of this Sub-Committee. Wilson indicated information was given and collected by Members of the group. Wilson explained a change in the IRS travel rules, which entails taxing any claimed food expenses on business trips when an overnight stay is not required. Schlereth added, he and Janice Peterson have been assessing each unit's fiscal condition and so far each assessment has been good.
Schlereth asked for a motion to open the item for discussion. A motion was made by Christmann. A second was obtained by Bernie Goldstein. Ogg explained changes that were made to the policy based on suggestions at the previous CRC meeting. A vote to approve the policy was taken and it passed unanimously.
Schlereth asked for a motion to open the item for discussion. A motion was made by Harris. A second was obtained from Ogg. Bond indicated only language changes were made to the policy. A vote to approve the revised policy was taken and it passed unanimously.
Schlereth asked for a motion to open the item for discussion. A motion was made by Goldstein. A second was obtained from Floyd Ross. Mr. Wilson explained only changes in titles and names were made to the policy. A vote to approve the revised policy was taken and it passed unanimously.
The following items were suggested for the good of the order:
Schlereth adjourned the Committee at 3:55PM
Minutes prepared by Neil Markley
CRC Minutes 1998-1999