Mandatory COVID-19 Vaccination Self-Certification

Wednesday, September 8, 2021, 10:45am

TO: All Employees
FR: Jeff Banks, Senior Associate Vice President for University Personnel and Kendall Newman, Operations Manager for Risk Management on behalf of COVID Monitoring Team

As previously communicated, employees of the California State University system are required to be fully immunized against SARS-CoV-2, the virus that causes COVID-19, beginning September 30, 2021.  Previously we asked employees to voluntarily report their vaccination status, using the COVID-19 Vaccination Self-Certification tool. 

Now it is a mandatory requirement that all employees submit a vaccine self-certification through the Self-Service functionality in MyHR by September 30.  

To self-certify your vaccination status please login to myHR and navigate to the CSU COVID19 Self Certification link. Alternatively, you may click through the following path:
Main Menu>Self Service>Personal Information>CSU COVID19 Self Certification

Within this tool you are required to certify one of the following:

  1. That you have received an approved COVID-19 vaccination and provide relevant details.  In the attachment section, a copy of your COVID-19 vaccination record is to be uploaded.


  2. That you are seeking a Medical Exemption due to a medical condition (including mental health) for which an approved vaccine presents a significant risk of a serious adverse reaction. Employees seeking a medical exemption must submit  the Vaccination Exemption Request for a Medical Reason Questionnaire  completed by a certified or licensed healthcare professional by September 30, 2021.

  3. That you are seeking a Religious/Deeply Held Belief Exemption due to either

    (i) a person's sincerely held religious belief, observance, or practice, which includes any traditionally recognized religion, or

    (ii) beliefs, observances, or practices which an individual sincerely holds and that occupy a place of importance in that individual's life, comparable to that of traditionally recognized religions.

  4. That you will not be accessing SSU or other CSU campus facilities at this time and understand that when this changes, you will abide by the requirements to re-certify your vaccination status.

Information submitted through MyHR is confidential. Only members of the COVID Monitoring Team and Human Resources will have access to the information provided. 

Employees who are not fully vaccinated* and have an approved medical or religious/deeply held belief exemption, will be required to submit weekly COVID-19 test results. Testing may be conducted through community testing sites, your personal health care provider, or through the on-campus testing center.  COVID rapid tests and tests self-administered at home will not be accepted.

More information on the COVID-19 vaccine requirements can be found on the COVID-19 website. If you have any questions, please contact the COVID Monitoring Team at  

* A person is considered to be fully vaccinated: 2 weeks after the second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine