Commencement Staffing and Sign-Ups

Wednesday, March 9, 2022, 3:30pm

TO: All Employees
FR: University Personnel

Plans for Commencement 2022, which will take place May 21 and May 22, are well underway, and as many of you know, graduation is an “all hands on deck” community celebration at Sonoma State University!  We look forward to working with everyone once again this year to ensure our students have a very special day! Below are the expectations for MPP and Staff participation, along with information about signing up for Commencement shifts.

Management (MPP) Employees
MPPs from all divisions (Student Affairs, Academic Affairs, Administration and Finance, Green Music Center, and Advancement) are expected to work during Commencement. Those MPPs who cannot participate must request an exception from their respective vice president. The deadline for MPPs to sign up for a Commencement shift is April 22, 2022. 
Staff Employees
Some essential staff employees, such as those regularly assigned to work large events (including all Facilities and Housekeeping staff), will be assigned to work during Commencement weekend unless directed otherwise. These staff are considered essential and will be granted CTO by prior arrangement. If you are unsure, please check with your appropriate administrator to determine if you have been assigned to work Commencement weekend. For all other staff, there is no requirement to work at Commencement. Your participation is completely voluntary and extremely appreciated! Please note that the hours worked by non-essential staff for Commencement are considered voluntary and as such will not be included in hours worked for the calculation of overtime or CTO. Staff may sign up for a Commencement shift using this link.

Faculty Employees
Faculty will be part of the platform party on stage. Regalia will be available again this year. You can expect to spend 2-3 hours for the ceremony as your assigned workday. The students love to see their faculty as they cross the stage and meet with faculty afterward to introduce family and friends. Platform party information can be found on the Commencement website

If you are having trouble viewing the Commencement sign-up list or need assistance signing up for a shift(s), please contact Caroline Neyman at or 707-664-3517.

The Commencement 2022 Logistics Committee thanks you in advance for helping us make 2022 the best Commencement ever!