COVID-19 Symptom and Exposure Reporting Protocols Update

Wednesday, January 26, 2022, 11:45am

TO: All employees
FR: Kendall Newman, Operations Manager for Risk Management and Safety Services on behalf of the COVID Monitoring and Compliance Team

Campus colleagues,

As you all know, we have seen a significant surge of COVID-19 cases within our local community, and a corresponding increase in cases within our Seawolf community. I would like to take this opportunity to remind all Sonoma State employees of SSU requirements and protocols that help keep our community safe and healthy. The symptom and exposure reporting protocols listed below remain in place regardless of telecommute status or work location. 

We ask for your patience and understanding while the COVID Monitoring Team continues to navigate through changing guidelines at the local, state, and federal levels. Our team continues to prioritize the health and safety of our campus community while meeting the ever-changing needs of this pandemic. If you have any questions about this information or about anything COVID-related, please do not hesitate to contact our office at

Employees exhibiting symptoms
Student assistants should report symptoms through the student Daily Wellness Screening. Employees who are exhibiting symptoms that are COVID-like (see the list on the Daily Wellness Screening) need to notify the COVID Monitoring Team immediately. This can be accomplished through completing a Daily Wellness Screening or contacting our office via email or telephone. Our office will review the symptoms with the employee and communicate as needed with the employee and supervisor on any next steps. Employees should not report to work with symptoms unless they are cleared by our office. 

Reporting COVID-19 exposures
Student assistants should report COVID-19 exposures through the student Daily Wellness Screening.  Employees are required to report all instances in which they were exposed to COVID-19. The purpose of this is not to track employees, but to ensure compliance with our local health orders and with the continuously changing guidelines related to quarantine timelines. Our office will review exposure details with the employee and communicate as needed with the employee and supervisor on any next steps. 

Manager responsibility
It is the supervisor’s or appropriate administrator’s responsibility to report any known COVID-19 exposures or symptoms within their staff, including student assistants.
Supervisors can report via email at or by calling the COVID Monitoring Team at 707-664-2684 (COVI).

Daily Wellness Screenings
Student assistants should complete the student Daily Wellness Screening and show their green indicator to their supervisor. Employees are required to complete a Daily Wellness Screening every day they are on campus.